1. (a) The facility administrator shall be responsible for the daily operations of the facility and shall maintain an office on the grounds of the facility.
2. (b) The facility administrator shall designate a certified juvenile supervision officer to be in charge during his or her absence from the facility.
3. (c) The facility administrator shall develop, implement, and maintain a policies and procedures manual for the facility and shall ensure the daily facility practice conforms to the policies and procedures detailed in the manual.
4. (d) The facility administrator shall review the facility's policies and procedures manual at least once each year, no later than the last day of the calendar month of the previous year's review, and maintain documentation of this review.
5. (e) The facility administrator shall make the policies and procedures manual available to all employees of the facility.

6. (f) The facility administrator shall ensure that all employees of the facility are:

   1. (1) trained on the policies and procedures manual provisions relevant to the employee's job functions during new employee orientation or prior to beginning service at the facility and maintain documentation of that training; and
   2. (2) notified of all changes or modifications to the policies and procedures manual in a timely manner.

7. (g) The facility administrator or designee shall ensure that current, accurate, and confidential personnel records are maintained for each employee which shall include:

   1. (1) proof of age;
   2. (2) documentation of criminal background checks conducted as required by this title;
   3. (3) the completed application for employment;
   4. (4) training records; and
   5. (5) documentation of promotion, demotion, termination and other personnel actions.

8. (h) The facility administrator or chief administrative officer of a private entity under contract with a governmental unit in this state shall provide the presiding officer of the juvenile board with jurisdiction of the facility with periodic updates on the operation of the facility, including the following information to be provided at least every quarter:

   1. (1) facility population/capacity reports;
   2. (2) number of serious incidents by category that occurred in the facility;
   3. (3) number of resident restraints by type (e.g., personal and mechanical);
   4. (4) number of injuries to residents requiring medical treatment; and
   5. (5) number of injuries to staff requiring medical treatment.
9. (i) The facility administrator or chief administrative officer shall ensure the accurate and timely submission of statistical data to TJJD in an electronic format or other format as requested by TJJD.
10. (j) The facility administrator or chief administrative officer shall ensure that all individuals employed by the facility who have unsupervised contact with residents are subjected to all required criminal history background checks as required by Chapter 344 of this title.

Source Note:The provisions of this §355.406 adopted to be effective November 15, 2013, 38 TexReg 7973.