37 Tex. Admin. Code § 23.51 – Retention of Records

(a) Records must be kept in a safe place within the vehicle inspection station.
(b) Records will be available to authorized officers of the department.
(c) Records shall be filed in a manner to insure ready availability.
(d) Duplicate copies of vehicle inspection station reports, rejection receipts, and requisitions shall be kept by the vehicle inspection station for at least one year from the date of completion.
(e) All reports, requisitions, and other correspondence relative to vehicle inspection shall be sent to the Texas Department of Public Safety, Vehicle Inspection Records Bureau in Austin.
(f) Certificates, out of state identification certificates and number inserts shall be kept locked at all times to prevent theft.
(g) Upon implementation of the Texas Automated Vehicle Inspection System (TAVIS), inspection records will be transmitted to the TAVIS database via the TAVIS interface device, or if non-operational, the alternative TAVIS Interactive Voice Portal.
1. (1) Records transmitted to the TAVIS database shall be retained in the system and constitute the record or log of the station's reportable activities. The inspection station is not required to maintain duplicate paper records of reportable inspections or transactions.
2. (2) Notwithstanding paragraph (1) of this subsection, any records that are not incorporated in the TAVIS system, but continue to be utilized will be retained in accordance with department instructions.

Source Note:The provisions of this §23.51 adopted to be effective January 1, 1976; amended to be effective May 23, 1980, 5 TexReg 1795; amended to be effective June 2, 1986, 11 TexReg 2387; amended to be effective November 20, 1988, 13 TexReg 6034; amended to be effective July 5, 1990, 15 TexReg 3641; amended to be effective August 23, 2000, 25 TexReg 8050; amended to be effective January 2, 2006, 30 TexReg 8987.