1. (a) The executive director is the custodian of records of the Employees Retirement System.
2. (b) The executive director may appoint a staff member to certify to the authenticity of copies of system records.

3. (c) The following guidelines are established for charges to be made for providing public information and copies of public information in the possession of the system.

   1. (1) Standard-size paper copy--$.10 per page.

   2. (2) Nonstandard-size paper copy--

      1. (A) Diskette--$1.00 each.

      2. (B) Magnetic tape:

         1. (i) 4 mm.--$13.50 each;
         2. (ii) 8 mm.--$12 each;
         3. (iii) 9-track--$11 each;
      3. (C) VHS video cassette--$2.50 each.
      4. (D) Audio cassette--$1.00 each.
      5. (E) Oversized paper copy--$.50 each.

      6. (F) Tape Cartridge:

         1. (i) 250 MB--$38 each;
         2. (ii) 525 MB--$45 each.

      7. (G) Mylar (36-inch, 42-inch, and 48-inch):

         1. (i) 3 mil.--$.85/linear foot;
         2. (ii) 4 mil.--$1.10/linear foot;
         3. (iii) 5 mil.--$1.35/linear foot.
      8. (H) Other--actual cost.

   3. (3) Personnel charge:

      1. (A) Programming personnel--$26 per hour.
      2. (B) Other personnel--$15 per hour.
   4. (4) Overhead charge--20% of personnel charge.

   5. (5) Microfiche or microfilm charge--

      1. (A) Paper copy--$.10 per page.
      2. (B) Fiche or film copy--actual cost.
   6. (6) Remote document retrieval charge--actual cost.

   7. (7) Computer resource charge--

      1. (A) Mainframe--$10 per minute.
      2. (B) Midsize--$1.50 per minute.
      3. (C) Client/server--$2.20 per hour.
      4. (D) PC or LAN--$1.00 per hour.
   8. (8) Miscellaneous supplies--actual cost.
   9. (9) Postage and shipping charge--actual cost.
   10. (10) Access to information in other than standard-size form where no copies are made and the information is not readily available--$15 per hour/personnel cost.
   11. (11) Outsourced/contracted services--actual cost.
   12. (12) No Sales Tax--No Sales Tax shall be applied to copies of public information.
   13. (13) Other costs--actual cost.
4. (d) No charge shall be made for one copy of any public record requested by members of the legislature in the performance of their duties or if the system determines that furnishing the records without cost can be considered as primarily benefiting the general public.
5. (e) All funds generated from the charges assessed for providing public information and copies of public information shall remain a part of the funds of the system under the administration of the board.

Source Note:The provisions of this §65.3 adopted to be effective September 21, 1981, 6 TexReg 3427; amended to be effective September 22, 1992, 17 TexReg 6198; amended to be effective November 9, 1994, 19 TexReg 8616; amended to be effective January 3, 1997, 21 TexReg 12425; amended to be effective November 15, 1998, 23 TexReg 11404.