1. (a) Trip tickets. Persons who collect and transport waste subject to control under this subchapter shall maintain a record of each individual collection and deposit. Such records shall be in the form of a trip ticket. Similar documentation may be used with written approval by the executive director. The trip ticket shall include:

   1. (1) name, address, telephone, and commission registration number of transporter;
   2. (2) name, signature, address, and phone number of the person who generated the waste and the date collected;
   3. (3) type and amount(s) of waste collected or transported;
   4. (4) name and signature(s) of responsible person(s) collecting, transporting, and depositing the waste;
   5. (5) date and place where the waste was deposited;
   6. (6) identification (permit or site registration number, location, and operator) of the facility where the waste was deposited; and
   7. (7) name and signature of facility on-site representative acknowledging receipt of the waste and the amount of waste received;
   8. (8) the volume of the grease and grit trap or the septic tank.

2. (b) Maintenance of records and reporting.

   1. (1) Trip tickets. Trip tickets shall be divided into five parts and records of trip tickets shall be maintained as follows.

      1. (A) One part of the trip ticket shall have the generator and transporter information completed and be given to the generator at the time of waste pickup.
      2. (B) The remaining four parts of the trip ticket shall have all required information completely filled out and signed by the appropriate party before distribution of the trip ticket.
      3. (C) One part of the trip ticket shall go to the receiving facility.
      4. (D) One part shall go to the transporter, who shall retain a copy of all trip tickets showing the collection and disposition of waste.
      5. (E) One copy of the trip ticket shall be returned by the transporter to the person who generated the wastes within 15 days after the waste is received at the disposal or processing facility.
      6. (F) One part of the trip ticket shall go to the local authority, if needed.
   2. (2) Copies. Copies of trip tickets shall be retained for five years and be readily available for review by commission's staff or be submitted to the executive director upon request.
   3. (3) Rail or barge transport. Persons who transport waste via rail, or barge may use an alternate record keeping system if approved by the executive director.

   4. (4) Submission of reports. By June 15th, transporters shall submit to the executive director an annual summary of their activities for the previous period of June 1 through May 31, showing the following:

      1. (A) amounts and types of waste collected;
      2. (B) disposition of such wastes; and
      3. (C) amounts and types of waste delivered to each facility.

3. (c) Discrepancies. A facility which receives waste must note any significant discrepancies on each copy of the trip ticket.

   1. (1) Trip ticket discrepancies are differences between the quantity or type of waste designated on the trip ticket, and the quantity or type of waste a facility actually received. Significant discrepancies in type are obvious differences which can be discovered by inspection or waste analysis. Significant discrepancies in quantity are:

      1. (A) for bulk weight, variations greater than 10% in weight; and
      2. (B) for liquid waste, any variation greater than 15% in gallons.
   2. (2) Upon discovering a significant discrepancy, the transporter must attempt to reconcile the discrepancy with the waste generator or owner or operator of the receiving facility (e.g., with telephone conversations). If the discrepancy is not resolved within 15 days after delivering the waste, the transporter must immediately submit to the executive director a letter describing the discrepancy and attempts to reconcile it, and a copy of the trip ticket.
4. (d) Notification. A facility which receives waste from a transporter who cannot produce a registration acknowledgment pursuant to §312.142(c) of this title (relating to Transporter Registration) shall notify the appropriate Regional Office of the TNRCC within three days of the waste receipt of the transporter's failure to produce a current registration authorization.
5. (e) Local ordinances. Where local ordinances require controls and records substantially equivalent to or more stringent than the requirements of subsection (a) of this section, transporters may use such controls and records to satisfy the commission's requirement under this section.

Source Note:The provisions of this §312.145 adopted to be effective September 28, 1994, 19 TexReg 7182.