1. (a) All continuing education records, rosters, and course materials, including final examinations, of providers shall be maintained for at least four years and are subject to review by the department at any time.
2. (b) Providers shall notify the department when a course is discontinued or no longer active, and when there is a change to the provider's information of record.
3. (c) At the department's request, providers shall furnish course completion information in an acceptable electronic format.
4. (d) If continuing education records are audited or reviewed and the validity or completeness of the records are questioned, the provider shall have 30 days from the date of notice to correct discrepancies or submit new documentation. Should the provider fail to satisfactorily remedy the discrepancy within 30 days, the department shall automatically cancel the course registration effective the 31st day from the date of the notice and will suspend the provider's future registration status until such time as the discrepancy is resolved.
5. (e) Registration of providers is conditioned upon the provider's compliance with these provisions. Repeated non-compliance with this subchapter may be considered grounds for non-renewal of a provider's registration. For providers who fail to comply with this subchapter, the department may remove the certification of courses and restrict a provider's ability to provide continuing education courses for up to one year.
6. (f) The department may conduct audits of any certified course without prior notice to the provider. Department staff, or the department's representative or designee, may enroll and take courses without identifying themselves as employees or representatives of the department.

Source Note:The provisions of this §19.1012 adopted to be effective May 27, 1994, 19 TexReg 3697; amended to be effective January 10, 1997, 22 TexReg 49.