1. (a) The committee. An advisory committee shall be appointed under and governed by this section.

   1. (1) The name of the committee shall be the Promotor(a) or Community Health Worker Training and Certification Advisory Committee.
   2. (2) The committee is established under the Health and Safety Code, §11.016, which allows the Board of Health (board) to establish advisory committees.
2. (b) Applicable law. The committee is subject to Texas Government Code, Chapter 2110, concerning state agency advisory committees.
3. (c) Purpose. The purpose of the committee is to review applications and to recommend to the department qualifying applicants as sponsoring institutions, training instructors or as promotores(as) or community health workers. The committee shall also recommend new or amended rules for the approval of the board.

4. (d) Tasks.

   1. (1) The committee shall advise the board concerning rules to implement standards adopted under the Health and Safety Code, Chapter 46 relating to the training and regulation of persons working as promotores(as) or community health workers.
   2. (2) The committee shall recommend to the department qualifying sponsoring institutions or training programs, instructors, and promotores(as) or community health workers.
   3. (3) The committee shall carry out any other tasks given to the committee by the board.
5. (e) Review and duration. By November 1, 2003, the board will initiate and complete a review of the committee to determine whether the committee should be continued, consolidated with another committee or abolished.

6. (f) Composition. The committee shall be composed of nine members appointed by the board. The composition of committee shall include:

   1. (1) four certified promotores(as) or community health workers or the equivalent;
   2. (2) two public members;
   3. (3) one member from the Texas Higher Education Coordinating Board, or a higher education faculty member who has teaching experience in community health, public health or adult education and has trained promotores(as) or community health workers;
   4. (4) two professionals who work with promotores(as) or community health workers in a community setting;

7. (g) Terms of office. The term of office each member shall be four years, and may be reappointed.

   1. (1) If a vacancy occurs, a person shall be appointed to serve the unexpired portion of that term.
   2. (2) Members shall be appointed for staggered terms so that the terms of three members will expire on January 1 of each even-numbered year.

8. (h) Officers. The committee shall elect a presiding officer and an assistant presiding officer at its first meeting after August 31st of each year.

   1. (1) Each officer shall serve until the next regular election of officers.
   2. (2) The presiding officer shall preside at all committee meetings at which he or she is in attendance, call meetings in accordance with this section, appoint subcommittees of the committee as necessary, and cause proper reports to be made to the board. The presiding officer may serve as an ex-officio member of any subcommittee of the committee.
   3. (3) The assistant presiding officer shall perform the duties of the presiding officer in case of the absence or disability of the presiding officer. In case the office of presiding officer becomes vacant, the assistant presiding officer will serve until a successor is elected to complete the unexpired portion of the term of the office of presiding officer.
   4. (4) A vacancy which occurs in the offices of presiding officer or assistant presiding officer may be filled at the next committee meeting.
   5. (5) A member shall serve no more than two consecutive terms as presiding officer and/or assistant presiding officer.
   6. (6) The committee may reference its officers by other terms, such as chairperson and vice-chairperson.

9. (i) Meetings. The committee shall meet only as necessary to conduct committee business.

   1. (1) A meeting may be called by agreement of Texas Department of Health (department) staff and either the presiding officer or at least three members of the committee.
   2. (2) Meeting arrangements shall be made by department staff. Department staff shall contact committee members to determine availability for a meeting date and place.
   3. (3) Each meeting of the committee shall be announced and conducted in accordance with the Open Meetings Act, Texas Government Code, Chapter 551.
   4. (4) Each member of the committee shall be informed of a committee meeting at least five working days before the meeting.
   5. (5) A simple majority of the members of the committee shall constitute a quorum for the purpose of transacting official business.
   6. (6) The committee is authorized to transact official business only when in a legally constituted meeting with quorum present.
   7. (7) The agenda for each committee meeting shall include an item entitled public comment under which any person will be allowed to address the committee on matters relating to business. The presiding officer may establish procedures for public comment, including a time limit on each comment.

10. (j) Attendance. Members shall attend committee meetings as scheduled. Members shall attend meetings of subcommittees to which the member is assigned.

    1. (1) A member shall notify the presiding officer or appropriate department staff if he or she is unable to attend a scheduled meeting.
    2. (2) It is grounds for removal from the committee if a member cannot discharge the member's duties for a substantial part of the term for which the member is appointed because of illness or disability, is absent from more than half of the committee and subcommittee meetings during a calendar year, or is absent from at least three consecutive committee meetings.
    3. (3) The validity of an action of the committee is not affected by the fact that it is taken when a ground for removal of a member exists.
    4. (4) The attendance records of the members shall be reported to the board. The report shall include attendance at committee and subcommittee meetings.
11. (k) Staff. Staff support for the committee shall be provided by the department.

12. (l) Procedures. Roberts Rules of Order, Newly Revised, shall be the basis of parliamentary decisions except where otherwise provided by law or rule.

    1. (1) Any action taken by the committee must be approved by a majority vote of the members present once quorum is established.
    2. (2) Each member shall have one vote.
    3. (3) A member may not authorize another individual to represent the member by proxy.
    4. (4) The committee shall make decisions in the discharge of its duties without discrimination based on any person's race, creed, gender, religion, national origin, age, physical condition, or economic status.

    5. (5) Minutes of each committee meeting shall be taken by department staff.

       1. (A) A draft of the minutes approved by the presiding officer shall be provided to the board and each member of the committee within 30 days of each meeting.
       2. (B) After approval by the committee, the minutes shall be signed by the presiding officer.

13. (m) Subcommittees. The committee may establish subcommittees as necessary to assist the committee in carrying out its duties.

    1. (1) The presiding officer shall appoint members of the committee to serve on subcommittees and to act as subcommittee chairpersons. The presiding officer may also appoint nonmembers of the committee to serve on subcommittees.
    2. (2) Subcommittees shall meet when called by the subcommittee chairperson or when so directed by the committee.
    3. (3) A subcommittee chairperson shall make regular reports to the advisory committee at each committee meeting or in interim written reports as needed. The reports shall include an executive summary or minutes of each subcommittee meeting.
14. (n) Statement by members. The board, the department, and the committee shall not be bound in any way by any statement or action on the part of any committee member except what a statement or action is in pursuit of specific instructions from the board, department, or committee.

15. (o) Reports to board. The committee shall file an annual written report with the board.

    1. (1) The report shall list the meeting dates of the committee and any subcommittees, the attendance records of its members, a brief description of actions taken by the committee, a description of how the committee has accomplished the tasks given to the committee by the board, the status of any rules which were recommended by the committee to the board, anticipated activities of the committee for the next year, and any amendments to this section requested by the committee.
    2. (2) The report shall identify the costs related to the committee's existence, including the cost of agency staff time spent in support of the committee's activities.
    3. (3) The report shall cover the meetings and activities in the immediate preceding 12 months and shall be filed with the board each January. It shall be signed by the presiding officer and appropriate department staff.

Source Note:The provisions of this §146.2 adopted to be effective July 20, 2000, 25 TexReg 6708.