1. (a) The committee. The Hospital Data Advisory Committee (committee) shall be appointed under and governed by this section. The committee is established under the Health and Safety Code, §11.016, which allows the Board of Health (board) to establish advisory committees.
2. (b) Applicable law. The committee is subject to Texas Civil Statutes, Article 6252-33, concerning state agency advisory committees.
3. (c) Purpose. The purpose of the committee is to provide advice to the board on hospital reporting requirements and on interpretation and evaluation of the data received.

4. (d) Tasks.

   1. (1) The committee shall advise the board concerning rules relating to the hospital data reporting and collection system.

   2. (2) The committee shall advise the board concerning the interpretation and evaluation of:

      1. (A) hospital financial data;
      2. (B) hospital utilization data;
      3. (C) patient discharge data; and
      4. (D) mental health and chemical dependency data.
   3. (3) The committee shall carry out any other tasks given to the committee by the board.
5. (e) Review and duration. By May 1, 1999, the board will initiate and complete a review of the committee to determine whether the committee should be continued, consolidated with another committee, or abolished. If the committee is not continued or consolidated, the committee shall be abolished on that date.

6. (f) Composition. The committee shall be composed of 19 members appointed by the board as follows:

   1. (1) five members from the hospital industry;
   2. (2) one member from private business;
   3. (3) two members from the insurance industry;

   4. (4) six members from state agencies as follows:

      1. (A) Texas Department of Human Services;
      2. (B) Employees Retirement System of Texas;
      3. (C) Texas Department of Mental Health and Mental Retardation;
      4. (D) Texas Commission on Alcohol and Drug Abuse;
      5. (E) Texas Department of Insurance; and
      6. (F) other state agencies, as deemed appropriate;
   5. (5) two members from consumer organizations;
   6. (6) one member from the Statewide Health Coordinating Council; and
   7. (7) two ex-officio members from the Texas state legislature.

7. (g) Terms of office. The term of office of each member shall be six years.

   1. (1) Members shall be appointed for staggered terms so that the terms of a substantially equivalent number of members will expire on December 31 of each even-numbered year beginning in 1996.
   2. (2) If a vacancy occurs, an individual shall be appointed to serve the unexpired portion of that term.

8. (h) Officers. The committee shall elect a presiding officer and an assistant presiding officer at its first meeting after August 31st of each year.

   1. (1) Each officer shall serve until the next regular election of officers.
   2. (2) The presiding officer shall preside at all committee meetings at which he or she is in attendance, call meetings in accordance with this section, appoint subcommittees of the committee as necessary, and cause proper reports to be made to the board. The presiding officer may serve as an ex-officio member of any subcommittee of the committee.
   3. (3) The assistant presiding officer shall perform the duties of the presiding officer in case of the absence or disability of the presiding officer. In case the office of presiding officer becomes vacant, the assistant presiding officer will serve until a successor is elected to complete the unexpired portion of the term of the office of presiding officer.
   4. (4) A vacancy which occurs in the offices of presiding officer or assistant presiding officer may be filled at the next committee meeting.
   5. (5) A member shall serve no more than two consecutive terms as presiding officer and/or assistant presiding officer.
   6. (6) The committee may reference its officers by other terms, such as chairperson and vice-chairperson.

9. (i) Meetings. The committee shall meet only as necessary to conduct committee business.

   1. (1) A meeting may be called by agreement of Texas Department of Health (department) staff and either the presiding officer or at least three members of the committee.
   2. (2) Department staff shall make meeting arrangements and shall contact committee members to determine availability for a meeting date and place.
   3. (3) Each meeting of the committee shall be announced and conducted in accordance with the Open Meetings Act, Texas Government Code, Chapter 551.
   4. (4) Each member of the committee shall be informed of a committee meeting at least five working days before the meeting.
   5. (5) A simple majority of the members of the committee shall constitute a quorum for the purpose of transacting official business.
   6. (6) The committee is authorized to transact official business only when in a legally constituted meeting with a quorum present.
   7. (7) The agenda for each committee meeting shall include an item entitled public comment under which any person will be allowed to address the committee on matters relating to committee business. The presiding officer may establish procedures for public comment, including a time limit on each comment.

10. (j) Attendance. Members shall attend committee meetings as scheduled. Members shall attend meetings of subcommittees to which the member is assigned.

    1. (1) A member shall notify the presiding officer or appropriate department staff if he or she is unable to attend a scheduled meeting.
    2. (2) It is grounds for removal from the committee if a member cannot discharge the member's duties for a substantial part of the term for which the member is appointed because of illness or disability, is absent from more than half of the committee and subcommittee meetings during a calendar year, or is absent from at least three consecutive committee meetings.
    3. (3) The validity of an action of the committee is not affected by the fact that it is taken when a ground for removal of a member exists.
    4. (4) The attendance records of the members shall be reported to the board. The report shall include attendance at committee and subcommittee meetings.
11. (k) Staff. Department staff shall provide administrative support for the committee.

12. (l) Procedures. Roberts Rules of Order, Newly Revised, shall be the basis of parliamentary decisions except where otherwise provided by law or rule.

    1. (1) Any committee action must be approved with a quorum present and by a majority vote of the members present.
    2. (2) Each member shall have one vote.
    3. (3) A member may not authorize another individual to represent the member by proxy.
    4. (4) The committee shall make decisions in the discharge of its duties without discrimination based on any person's race, creed, gender, religion, national origin, age, physical condition, or economic status.

    5. (5) Minutes of each committee meeting shall be taken by department staff.

       1. (A) A draft of the minutes approved by the presiding officer shall be provided to the board and each member of the committee within 30 days of each meeting.
       2. (B) After approval by the committee, the minutes shall be signed by the presiding officer.

13. (m) Subcommittees. The committee may establish subcommittees as necessary to assist the committee in carrying out its duties.

    1. (1) The presiding officer shall appoint members of the committee to serve on subcommittees and to act as subcommittee chairpersons. The presiding officer may also appoint nonmembers of the committee to serve on subcommittees.
    2. (2) Subcommittees shall meet when called by the subcommittee chairperson or when so directed by the committee.
    3. (3) A subcommittee chairperson shall make regular reports to the committee at each of its meetings or in interim written reports as needed. The reports shall include an executive summary or minutes of each subcommittee meeting.
14. (n) Statement by members. The board, the department, and the committee shall not be bound in any way by any statement or action on the part of any committee member except when a statement or action is in pursuit of specific instructions from the board, department, or committee.

15. (o) Reports to board. The committee shall file an annual written report with the board.

    1. (1) The report shall list the meeting dates of the committee and any subcommittees, the attendance records of its members, a brief description of actions taken by the committee, a description of how the committee has accomplished the tasks given to the committee by the board, the status of any rules which were recommended by the committee to the board, anticipated activities of the committee for the next year, and any amendments to this section requested by the committee.
    2. (2) The report shall identify the costs related to the committee's existence, including the cost of agency staff time spent in support of the committee's activities.
    3. (3) The report shall cover the meetings and activities in the immediate preceding 12 months and shall be filed with the board each May. It shall be signed by the presiding officer and appropriate department staff.

16. (p) Reimbursement for expenses. In accordance with the requirements set forth in Texas Civil Statutes, Article 6252-33, a committee member may receive reimbursement for the member's expenses incurred for each day the member engages in official committee business.

    1. (1) No compensatory per diem shall be paid to committee members unless required by law.
    2. (2) A committee member who is an employee of a state agency, other than the department, may not receive reimbursement for expenses from the department.
    3. (3) A nonmember of the committee who is appointed to serve on a subcommittee may not receive reimbursement for expenses from the department.
    4. (4) Each member who is to be reimbursed for expenses shall submit to staff the member's receipts for expenses and any required official forms no later than 14 days after each committee meeting.
    5. (5) Requests for reimbursement of expenses shall be made on official state travel vouchers prepared by department staff.

Source Note:The provisions of this §13.51 adopted to be effective May 22, 1995, 20 TexReg 3459.