1. (a) General Information.

   1. (1) All data should be transmitted at least quarterly; monthly electronic data submissions are recommended.
   2. (2) Hospitals shall submit data to the Registry within three months of a patient's discharge from their facility.
   3. (3) Hospitals must complete and submit a No Reportable Data (NRD) Form to the Registry within ninety days of any given month that the hospital did not treat or document a required reportable event.

2. (b) Data Elements and Methods.

   1. (1) All required reportable events, as defined in the department's EMS/Trauma Registry Hospital Data Dictionary, must be submitted electronically to the online EMS/Trauma Registry System.
   2. (2) If a specialized reporting system exists for a required reportable event, then the case or suspected case must be submitted to all relevant reporting systems as defined in its respective data dictionary.
   3. (3) NRD Form--If a hospital does not have any monthly electronic records to transmit or paper forms to send because the hospital did not treat or document a submersion injury, a TBI, an SCI, or any other traumatic injury, the hospital must complete and submit to the Registry within ninety days, an electronic or paper form prescribed by the department, stating that it did not have any required reportable events to report for that month.

3. (c) Third-party Services.

   1. (1) A hospital may use the services of a business associate to transmit an electronic data file to the department.
   2. (2) Any third-party service used by an entity reporting under this rule may be a business associate upon conclusion of a business associate agreement between the hospital and the third-party service.

Source Note:The provisions of this §103.7 adopted to be effective December 16, 2007, 32 TexReg 9130.