If a student officially withdraws from enrollment, or for some other reason, the amount of a student's disbursement exceeds the amount the student is eligible to receive except as provided by §22.25(f) of this title (relating to Award Amounts and Uses), the institution shall follow its general institutional refund policy in determining the amount to be returned to the program.

1. (1) Funds returned to the Board in the form of institution-issued checks shall be accompanied with sufficient documentation to enable the Board to identify the appropriate program and student(s) for whom the funds were originally issued.
2. (2) If the disbursement to be returned is in the form of a state warrant issued to an individual student, the warrant should be marked "void" and returned to the Board.
3. (3) Funds should be returned promptly, but in no case shall funds be returned more than 60 days from the issue date.

Source Note:The provisions of this §22.26 adopted to be effective August 16, 2004, 29 TexReg 7983.