1. (a) The Texas Film Commission will be responsible for collecting, authenticating and assembling final verifying documentation from the applicant for review. The Texas Film Commission will perform the initial review, and a compliance audit will be performed by the Governor's Office Financial Services Division.

2. (b) An expended budget should be received by the Texas Film Commission within 60 days of completing Texas expenditures. The expended budget should be in a format acceptable to the Office of the Governor and should contain all final verifying documentation including, but not limited to:

   1. (1) A Texas Moving Image Industry Incentive Program Verification Worksheet confirming that all program requirements have been met and final verifying documentation is complete;
   2. (2) Expenditure reports that document all eligible Texas spending;
   3. (3) Copies of all invoices, receipts, pay orders and any other documentation considered necessary by the Office of the Governor for auditing the expenditure reports;
   4. (4) Completed Declaration of Texas Residency Forms for all Texas resident crew and cast members;
   5. (5) Crew and cast lists that document non-Texas resident crew and cast members;
   6. (6) Call sheets, production reports or production calendars that document all production days; and

   7. (7) Final content.

      1. (A) Feature films, television programs and visual effects projects for feature films and television programs must submit a copy of the final script or final content for review.
      2. (B) Commercials, video games, reality television projects, educational or instructional videos and visual effects projects for commercials and educational or instructional videos must submit final content for review.

   8. (8) Additional documentation may be required including, but not limited to, the following:

      1. (A) Financials, including all reports of expenditures.
      2. (B) Proof of payment for expenditures.
      3. (C) Feature Films, Television Programs and Visual Effects Projects for Feature Films and Television Programs that choose the Texas Wage Option and that spend less than $5 million in eligible wages must provide expenditure reports documenting all eligible Texas spending (not just eligible wage spending) in order to establish the percentage for calculating their grant amount.
3. (c) An expended budget submitted in a format unacceptable to the Office of the Governor may be returned to the applicant for revision. The Texas Film Commission should receive the revised expended budget within 14 days of its return to the applicant.
4. (d) It is the responsibility of the applicant to ensure that the final verifying documentation submitted in the expended budget is correct and complete. Once the expended budget is accepted for review by the Texas Film Commission, the applicant will not be able to submit additional information unless requested to do so by the Office of the Governor.

Source Note:The provisions of this §121.11 adopted to be effective March 10, 2008, 33 TexReg 2019; amended to be effective November 22, 2009, 34 TexReg 8029.