1. (a) Local governments must implement and maintain an electronic records security program for office and storage areas that:

   1. (1) ensures that only authorized personnel have access to electronic records;
   2. (2) provides for backup and recovery of records to protect against information loss;
   3. (3) ensures that personnel are trained to safeguard confidential electronic records;
   4. (4) minimizes the risk of unauthorized alteration or erasure of electronic records; and
   5. (5) documents that similar kinds of records generated and stored electronically are created by the same processes each time and have a standardized retrieval approach.
2. (b) A duplicate copy of essential records and any software or documentation required to retrieve and read the records must be maintained in a storage area located in a separate building from the building where the records that have been copied are maintained.
3. (c) For records stored on rewritable electronic media, the system must ensure that read/write privileges are controlled and that an audit trail of rewrites is maintained.

Source Note:The provisions of this §7.75 adopted to be effective March 12, 1993, 18 TexReg 1271; amended to be effective October 2, 1995, 20 TexReg 7484.