The following words and terms, when used in this chapter, shall have the following meanings, unless the context clearly indicates otherwise. Terms not defined in these sections shall have the meanings defined in the Local Government Code, Title 6, Subtitle C, Chapter 201.

1. (1) AIIM--The Association for Information and Image Management.
2. (2) ANSI--The American National Standards Institute.

3. (3) Database--

   1. (A) collection of digitally stored data records;
   2. (B) collection of data elements within records within files that have relationships with other records within other files.
4. (4) Database management system (DBMS)--Set of programs designed to organize, store, and retrieve machine-readable information from a computer-maintained database or data bank.
5. (5) Data file--Related numeric, textual, sound, or graphic information that is organized in a strictly prescribed form and format.
6. (6) Electronic media--All media capable of being read by a computer including computer hard disks, magnetic tapes, optical disks, or similar machine-readable media.
7. (7) Electronic record--Any information that is recorded in a form for computer processing and that satisfies the definition of local government record data in the Local Government Code, §205.001.
8. (8) Electronic records system--Any information system that produces, manipulates, and stores local government records by using a computer.
9. (9) Records custodian--The appointed or elected public officer who by the state constitution, state law, ordinance, or administrative policy is in charge of an office that creates or receives local government records.
10. (10) Records management officer--Each elected county officer or the person designated by the governing body of each local government pursuant to the Local Government Code, §203.025.
11. (11) Text documents--Narrative or tabular documents, such as letters, memorandums, and reports, in loosely prescribed form and format.

Source Note:The provisions of this §7.71 adopted to be effective March 12, 1993, 18 TexReg 1271; amended to be effective October 2, 1995, 20 TexReg 7484.