1. (a) State agencies must establish policies and procedures to ensure that electronic records and any software, hardware, and/or documentation, including maintenance documentation, required to retrieve and read the electronic records are retained as long as the approved retention period for the electronic records.

2. (b) The retention procedures must include provisions for:

   1. (1) scheduling the disposition of all electronic records, according to statutory requirements, as well as related software, documentation, and indexes; and
   2. (2) establishing procedures for regular recopying, reformatting, and other necessary maintenance to ensure the retention and usability of electronic records until the expiration of their retention periods.
3. (c) State records having archival value and scheduled to be preserved at the State Archives must be transferred to the State Archives as the source document, or printed out on alkaline paper for computer generated information, or on microforms that meet the specifications in American National Standard for Imaging Media (Film)--Silver-Gelatin Type--Specifications for Stability (ANSI IT9.1-1992).

Source Note:The provisions of this §6.97 adopted to be effective March 12, 1993, 18 TexReg 1268; amended to be effective October 10, 1995, 20 TexReg 7823.