1. (a) These sections establish the minimum requirements for the management of all electronic state records.

2. (b) The head of each state agency must ensure:

   1. (1) that a program is established for the management of state records created, received, retained, used, transmitted, or disposed on electronic media;
   2. (2) that the management of electronic state records is integrated with other records and information resources management programs of an agency;
   3. (3) that electronic records management objectives, responsibilities, and authorities are incorporated in pertinent agency directives;
   4. (4) that procedures are established for addressing records management requirements, including retention requirements and disposition;
   5. (5) that training is provided for users of electronic records systems, including electronic mail systems, in the operation, care, and handling of the information, equipment, software, and media used in the systems;
   6. (6) that up-to-date documentation is developed and maintained about all electronic state records that is adequate for retaining, reading, or processing the records and ensuring their timely, authorized disposition; and
   7. (7) that a security program for electronic state records is established that is in compliance with subsection (b) of 1 TAC 201.13 (relating to Information Resource Standards).

Source Note:The provisions of this §6.92 adopted to be effective December 6, 2000, 25 TexReg 11935.