The following words and terms, when used in this chapter, shall have the following meanings, unless the context clearly indicates otherwise. Terms not defined in these sections shall have the meanings defined in the Government Code, §§441.031-441.039 and §§441.051-441.062.

1. (1) AIIM--The Association for Information and Image Management.
2. (2) ANSI--The American National Standards Institute.
3. (3) Archival record--A record of a state agency scheduled to be reviewed by or that has been approved by an archives for permanent preservation.

4. (4) Database--

   1. (A) collection of digitally stored data records;
   2. (B) collection of data elements within records within files that have relationships with other records within other files.
5. (5) Database management system (DBMS)--Set of programs designed to organize, store, and retrieve machine-readable information from a computer-maintained database or data bank.
6. (6) Data file--Related numeric, textual, sound, or graphic information that is organized in a strictly prescribed form and format.
7. (7) Electronic media--All media capable of being read by a computer including computer hard disks, magnetic tapes, optical disks, or similar machine-readable media.
8. (8) Electronic record--Any information that is recorded in a form for computer processing and that satisfies the definition of a state record in the Government Code, §441.031(5).
9. (9) Electronic records system--Any information system that produces, manipulates, and stores state records by using a computer.
10. (10) Records administrator--The person appointed by the head of each state agency to act as the agency's representative in all issues of records management policy, responsibility, and statutory compliance.
11. (11) Text documents--Narrative or tabular documents, such as letters, memorandums, and reports, in loosely prescribed form and format.

Source Note:The provisions of this §6.91 adopted to be effective March 12, 1993, 18 TexReg 1268; amended to be effective October 10, 1995, 20 TexReg 7823.