1. (a) An agency must establish policies and procedures to ensure state records are maintained until the expiration of the retention periods on its records retention schedule.

2. (b) Final disposition of state records must ensure that:

   1. (1) records having archival value and scheduled to be preserved at the State Archives are transferred to the archives on paper or microform that meets the specifications in American National Standard for Imaging Media (Film)--Silver-Gelatin Type--Specifications for Stability (ANSI IT9.1-1992) or in another medium with prior approval of the state archivist;
   2. (2) records scheduled for destruction are disposed of in a manner that ensures protection for any sensitive or confidential information; and
   3. (3) the final disposition of records is documented.

Source Note:The provisions of this §6.8 adopted to be effective October 24, 1994, 19 TexReg 8108.