1. (a) To be a candidate for certification, a records retention schedule must:

   1. (1) list records series maintained by the agency, regardless of medium;

   2. (2) identify the following for each record series:

      1. (A) whether the records are open or confidential;
      2. (B) records that have archival value or must be reviewed for potential archival value;
      3. (C) the medium of the records and if the records are converted from one medium to another; and
      4. (D) records that are essential (vital);
   3. (3) ensure that state records maintained by the agency listed in the Texas State Records Retention Schedule are retained for the minimum periods prescribed;
   4. (4) ensure that state records not listed in the Texas State Records Retention Schedule are kept for a length of time sufficient to meet administrative, legal, fiscal, and archival requirements; and
   5. (5) be submitted in a manner and form prescribed by the director.
2. (b) To be a candidate for certification, an amendment to a records retention schedule must meet the criteria in subsection (a)(2)-(5) of this section.
3. (c) The records administrator must certify that the records retention schedule or an amendment to the schedule was prepared in accordance with Chapter 441, Subchapter C, Government Code and rules adopted under that chapter.
4. (d) To be certified, a records retention schedule or an amendment to the schedule must be approved by the State Auditor's Office and the director and librarian of the Texas State Library.

Source Note:The provisions of this §6.5 adopted to be effective October 24, 1994, 19 TexReg 8108.