1. (a) A records retention schedule must be submitted to the state records administrator for recertification annually for the first two years after initial certification.

2. (b) After the second recertification, a records retention schedule must be submitted for recertification once every two years, except for the following situations.

   1. (1) If a state agency with a certified schedule absorbs another state agency; the records retention schedule must be submitted for recertification within one year of the effective date of the reorganization, and then will revert, when the schedule is recertified, to annual or biennial certification depending on the certification status of the absorbing agency under this section at the time of absorption.
   2. (2) A state agency may choose to submit a complete retention schedule for recertification at any time during a certification period.
3. (c) A records retention schedule due for recertification under this section must be submitted to the state records administrator no later than one year from the end of the month in which the schedule was certified or last recertified (or two years if the state agency is due for biennial recertification).
4. (d) At the discretion of the state records administrator and on petition from the records management officer of a state agency that it will be impossible to comply fully with the requirements of subsection (c) of this section, the state records administrator may extend the deadline for submission of the records retention schedule for up to 90 days from the end of the month the recertification of the schedule was due. One or more additional extensions may be granted, but in no case may the first extension and any additional extensions be for a combined period of more than one year from the end of the month the recertification was due.

Source Note:The provisions of this §6.3 adopted to be effective October 24, 1994, 19 TexReg 8108; amended to be effective September 2, 1999, 24 TexReg 6727.