- (a) Each agency must submit a records retention schedule to the director for initial certification within one year of the effective date of this section or within one year of the effective date of creation of a new agency.
(b) For the purposes of this section, an agency is considered a new agency if through legislative action subsequent to the adoption of this section, it:
- (1) is created to carry out a new function or activity; or
- (2) is the product of a merger between components of two or more agencies; or
- (3) is a component or components separated from an agency or agencies and designated as an independent agency.
- (c) At the discretion of the director and on petition from an agency that it will be impossible to comply fully with the requirements of subsection (a) of this section, the director may extend the deadline for the filing of a schedule for a period on which the director and the agency agree. One or more additional extensions may be granted, but in no case may the first extension and any additional extensions be for a combined period of more than three years from the effective date of this section.
- (d) At the discretion of the director and on petition from an agency, the director may permit the agency to submit records retention schedules on a component by component basis for certification in lieu of a single submission. The petition must state the reason why the agency believes this alternative method of submission is in the best interests of its records management program and must provide an estimated timetable for the submission of schedules for the other components of the agency. Schedules submitted and certified under this alternative method may be combined by the director for the purposes of recertification under §6.3 of this title (relating to Submission of Records Retention Schedules for Recertification), with submission for recertification of the combined schedule due on the applicable anniversary date of the first schedule submitted and certified.
Source Note:The provisions of this §6.2 adopted to be effective October 24, 1994, 19 TexReg 8108; amended to be effective June 12, 1995, 20 TexReg 3983.