The following words and terms, when used in this chapter, shall have the following meanings, unless the context clearly indicates otherwise.

1. (1) Commission--The Texas State Library and Archives Commission.
2. (2) Depository library--Any library that the Director and Librarian or the commission designates as a depository library for state publications.
3. (3) Depository publication--A state publication in any format distributed from or on behalf of the Texas State Library to a depository library.
4. (4) Director and Librarian--Chief executive and administrative officer of the Texas State Library and Archives Commission.
5. (5) Electronic external storage devices--Removable electronic media used to store and transfer electronic information.
6. (6) Electronic format--A form of recorded information that can be processed by a computer.
7. (7) Internet connection--A combination of hardware, software and telecommunications services that allows a computer to communicate with any other computer on the worldwide network of networks known as the Internet, and that adheres to the standard protocols listed in Internet standards documents of the Internet Engineering Steering Group, Internet Architecture Board, and Internet community.
8. (8) On-line--Accessible via a computer or terminal, rather than on paper or other medium.
9. (9) Print state publication--a state publication that is published in a format that is accessible without the use of a computer, including information published on paper, in microformat, on audio tapes, vinyl discs or audio compact discs, on videotape or film, or on any other media that is not specifically cited in this definition and that is not an electronic format as defined in this section.
10. (10) Publicly distributed--Provided to persons outside of the agency, in print or other physical medium, or by an Internet connection, or from a limited local area network on agency premises, or at another location on behalf of the agency.
11. (11) Serial--Issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely. The term includes, but is not limited to: periodicals, newspapers, reports, yearbooks, journals, minutes, proceedings, transactions.
12. (12) State agency--Any entity established or authorized by law to govern operations of the state such as a state office, department, division, bureau, board, commission, legislative committee, authority, institution, regional planning council, university system, institution of higher education as defined by Texas Education Code, §61.003, or a subdivision of one of those entities.
13. (13) State publication--Information in any format that is produced by the authority of or at the total or partial expense of a state agency or is required to be distributed under law by the agency, and is publicly distributed by or for the agency. The term does not include information the distribution of which is limited to contractors with or grantees of the agency, persons within the agency or within other government agencies, or members of the public under a request made under the open records law, Government Code, Chapter 552 if it does not otherwise meet the definition of a state publication.
14. (14) State Publications Depository Program--A program of the Texas State Library designed to collect, preserve, and distribute state publications, and promote their use by the citizens of Texas and the United States.
15. (15) Texas Records and Information Locator (TRAIL)--A program of the Texas State Library designed to locate, index, and make available state publications in electronic format.
16. (16) Texas State Library--The staff, collections, archives, and property of the Texas State Library and Archives Commission organized to carry out the commission's responsibilities.
17. (17) Uniform Resource Locators--The syntax and semantics of formalized information for location and access of resources on the Internet, as specified in Internet standards documents of the Internet Engineering Steering Group, Internet Architecture Board, and Internet community.

Source Note:The provisions of this §3.1 adopted to be effective March 12, 1993, 18 TexReg 1267; amended to be effective March 24, 1997, 22 TexReg 2609; amended to be effective June 27, 2000, 25 TexReg 6095.