1. (a) Charges for Public Records and Library Resource Materials. The Texas State Library will charge for reproductions of materials from its collections of library and archival materials that are maintained for public reference, for copies of public records of other agencies stored in the State Records Center, and for records of the commission in accordance with the Office of the Attorney General's rules concerning Cost of Copies of Public Information (1 TAC §§70.1 - 70.12) and as follows:

   1. (1) Certification of copies is $1.00 per instrument, which may include several pages with certification required only once.
   2. (2) If a customer requests items printed from digital information resources, the items will be billed at the page rate for paper copies.
   3. (3) If a customer requests printing of large format materials held in the Texas State Archives, the charge will be assessed at an established per inch rate. The rate will be reviewed on an annual basis. If material must first be digitized, an additional fee of $5.50 will be charged.
   4. (4) Supplies, postage, shipping, and other expenses are billed at actual costs.
   5. (5) The library will arrange for the duplication of photographic images in its archival collections for $10.00 per image plus commercial photo reproduction costs and postage.
   6. (6) Digital images of photographic materials held in the Texas State Archives may be provided. If materials must first be digitized, a fee of $3.00, or $5.50 for large format items, will be charged.

   7. (7) A customer will be billed for third party access or use charges. Examples of services where use charges might occur include:

      1. (A) Digital information resources available through online services;
      2. (B) Document delivery or interlibrary loan services for providing materials or copies.
   8. (8) The minimum charge for any service requiring preparation of an invoice is $1.00.
2. (b) Reproduction of Copyrighted Materials. Reproduction of copyrighted materials will be carried out in conformance with the copyright law of the United States (Title 17, United States Code).
3. (c) Labor Charges. The library will not charge for labor or overhead to retrieve materials or records or research questions. If computer programming is necessary, the library will charge for labor to retrieve digital information in response to an information request.
4. (d) Records of Third Parties. The library will not provide copies of or access to the records of other agencies housed in the State Records Center without written permission of the agency.

Source Note:The provisions of this §2.51 adopted to be effective July 4, 1994, 19 TexReg 4814; amended to be effective March 4, 1997, 22 TexReg 1889; amended to be effective May 12, 2004, 29 TexReg 4463; amended to be effective August 31, 2015, 40 TexReg 5456; amended to be effective January 11, 2017, 42 TexReg 11.