1. (a) Each Licensee shall maintain and upon request make available for inspection by the Department, the following records:

   1. (1) Copies of all correspondence to and from the Department. This shall include the current designation of each Provider;
   2. (2) A current list of the Occupants of the Facility and the date that the occupancy of each commenced;
   3. (3) Documentation establishing that all bedding facilities were sanitized prior to their being assigned to the current occupant; and
   4. (4) Copies of any and all required federal, state, or local approvals and permits, including but not limited to any permits to operate a waste disposal system or a well or other water supply, and any correspondence to or from such approving or permitting authorities.
2. (b) All such records shall be maintained for a period of at least three years.

3. (c) A Licensee shall post in at least one conspicuous location in a Facility or in at least one building per site for a scattered site Facility:

   1. (1) A copy of the License;
   2. (2) A decal provided by the Department with the licensing program logo and the year for which the License was granted; and
   3. (3) A complaint procedure poster or notice in at least 20 point bold face type using the form provided on the Department's website at https://www.tdhca.texas.gov/migrant-labor-housing-facilities, which is written in English and Spanish. However, at the request of a Provider or Worker, the Department, at its expense, will translate the poster to additional requested languages.
   4. (4) For hotels, the License and poster described in paragraph (3) of this subsection may be posted in the lobby or front desk area only if this area is clearly visible, allows for easy reading of the aforementioned documents, and is readily accessible to the hotel guests and general public. If the hotel refuses to allow this posting, the License and poster described in this paragraph then must be posted in each room used to house the Workers.

Source Note:The provisions of this §90.6 adopted to be effective July 4, 2024, 49 TexReg 4761; amended to be effective February 25, 2026, 51 TexReg 1044.