1. (a) Contract Administrators must meet the expenditure threshold requirements described in paragraphs (1) - (4) of this subsection:

   1. (1) Six-Month Threshold. An Environmental Assessment that meets the requirements outlined in the environmental clearance requirements of the Contract must be submitted to the Department within six (6) months from the start date of the Contract;
   2. (2) Eighteen-Month Threshold. To meet this requirement the Contract Administrator must have expended and submitted for reimbursement to the Department at least 30 percent of the total Colonia Self-Help Center funds awarded within eighteen (18) months from the start date of the Contract;
   3. (3) Thirty-Month Threshold. To meet this requirement the Contract Administrator must have expended and submitted for reimbursement to the Department at least 60 percent of the total Colonia Self-Help Center funds awarded within thirty (30) months from the start date of the Contract; and
   4. (4) Forty-two-Month Threshold. To meet this requirement the Contract Administrator must have expended and submitted for reimbursement to the Department at least 90 percent of the total Colonia Self-Help Center funds awarded within forty-two (42) months from the start date of the Contract.
2. (b) For purposes of meeting a threshold, "expended and submitted" means that a draw request was received by the Department, is complete, and all costs needed to meet a threshold are adequately supported. The Department will not be liable for a threshold violation if a draw request is not received by the threshold date.
3. (c) The final draw request and complete closeout documents must be submitted no later than sixty (60) days after the Contract end date. If closeout documents are late, the remaining Contract balance may be subject to deobligation as the Department's liability for such costs will have expired. If a Contract Administrator has reserved funds in the project completion report for a final draw request, the Contract Administrator has ninety (90) days after the Contract end date to submit the final draw request, with the exception of audit costs which may be reimbursed upon submission of the final single audit.

Source Note:The provisions of this §25.9 adopted to be effective November 1, 2012, 37 TexReg 8500.