1. (a) Prior to commencement of work on the construction contract, the FCSMD will schedule and hold a preconstruction conference to explain routine administrative procedures and answer any questions about the contract documents, project schedule and other matters of interest to the general contractor.
2. (b) No work shall be performed until the FCSMD issues a Notice to Proceed. A contractor performing work prior to the issuance of a Notice to Proceed does so at its risk. The Notice to Proceed shall establish the start date and completion date for the project.
3. (c) All activities of a contractor on a project shall be governed by the contract documents.

4. (d) Unless expressly modified in the contract documents, procedures followed by the FCSMD in the administration of construction projects shall include the following:

   1. (1) At start of work, a contractor shall submit to the FCSMD for review a listing of his major subcontractors and material suppliers and the name of his job superintendent.
   2. (2) At start of work, contractor shall submit to the FCSMD for approval a breakdown of the material and labor costs of the various work items in the contract.
   3. (3) The FCSMD will review all submittals, shop drawings, and schedules required by the specifications after approval by the design professional.
   4. (4) The FCSMD will conduct periodic on-site inspections of work in progress as it deems necessary and may assign a full-time inspector to a project if justified by its size and nature. An official owner's final inspection is conducted at the completion of each project.
   5. (5) Partial payments for work performed are made monthly. Request for payment must be submitted on state construction voucher forms supplied by the FCSMD and must include the project cost breakdown as approved at the start of a project.
   6. (6) Changes in the work on a construction project are not official until they have been formally approved by the GSC and a written change order has been executed by all parties. The FCSMD will provide necessary forms for documenting all changes in the work.
   7. (7) Changes in the contract time of a construction project are not official until approved in writing by the GSC. Necessary forms for documenting reasons for time extension requests are provided by the FCSMD.
   8. (8) Project Inspection may be accomplished by either FCSMD staff or design professionals. The determination of levels and types of inspection necessary to ensure proper construction remains with the GSC.
   9. (9) After a final inspection has been held and the FCSMD is satisfied that all conditions of the contract have been met, the contractor may submit his request for final payment.
   10. (10) The contractor must warrant all materials and labor incorporated into a project against failure for a period of one year from date of acceptance of the project by the FCSMD. Extended warranties may be required on specific items of work.
   11. (11) At the end of the warranty period, a warranty inspection will be held, and failures found which are not attributable to owner misuse or to acts of God beyond the contractor's control shall become his responsibility to correct. It is the contractor's responsibility to make corrections of failures as they occur during the warranty period when brought to his attention.
   12. (12) A design professional retained for professional services on a construction project is a representative of the GSC and may be the contractor's primary contact with the GSC, if so designated in the construction contract between the GSC and the contractor.

Source Note:The provisions of this §123.32 adopted to be effective August 13, 2000, 25 TexReg 7626.