- (a) Responsibility for initiation of a project analysis lies with the using agency.
- (b) The using agency should initiate project analysis by submitting to the Facilities Planning and Construction Division of the commission a request that a project analysis of a proposed project be prepared. Standard request forms are provided by the commission.
- (c) Requests for project analyses shall be made not later than January 1 of even-numbered years in order to assure completion in time for submission to budget agencies for study prior to the regular session of the legislature.
- (d) Project analyses may be prepared by the commission staff or by a private A/E selected in accordance with §123.15 of this title (relating to Selection of Architect/Engineer for Professional Services).
(e) A using agency must provide the commission with the following information for inclusion in the analysis:
- (1) justification for project in a brief and specific form;
- (2) an estimate of annual cost of maintenance including utilities;
- (3) an estimate of the annual cost of operating facility, including staffing;
- (4) feasibility of construction of project in stages if requested by the commission;
- (5) if three or more project analyses are requested, each must include its priority in order of need;
- (6) an estimate of the cost of equipping and furnishing completed facility;
- (7) program outlining the purpose and scope of project including space requirements.
- (f) Upon completion and before submission to budget agencies, the using agency must certify in writing that the analysis fulfills its needs for the project.
- (g) Upon agency certification of its adequacy, the commission will distribute copies of the analysis to the budget agencies.
- (h) Use of the project analysis in preparing budget requests to the legislature is the responsibility of the using agency.
Source Note:The provisions of this §123.12 adopted to be effective September 21, 1979, 4 TexReg 3223; amended to be effective June 19, 1981, 6 TexReg 2017.