- (a) Date and time stamp. The date and time of receipt are noted on the document (or otherwise permanently associated with the record maintained for a UCC document in the UCC information management system) at the earliest possible time.
- (b) Cash management. Transactions necessary to payment of the filing fee are performed.
(c) Document review. The filing office determines whether a ground exists to refuse the document under §95.302 of this title (relating to Grounds for Refusal of UCC Document).
- (1) File stamp. If there is no ground for refusal of the document, the document is deemed filed and a unique identification number and the filing date is applied to the document or permanently associated with the record of the document maintained in the UCC information management system. The sequence of the identification number is not an indication of the order in which the document was received.
- (2) Correspondence. If there is a ground for refusal of the document, notification of refusal to accept the document is prepared as provided in §95.304 of this title (relating to Procedure upon Refusal).
- (d) Data entry. Data entry and indexing functions are performed as described in this subchapter and in Subchapter G of this chapter (relating to Search Requests and Reports).
- (e) Acknowledgment copy and other correspondence. If the filing is made in person or by means of an EDI transmission, confirmation of the filing is given to the remitter by delivering to the remitter an acknowledgment copy of the filed document provided by the remitter or transmitted to the remitter by EDI transmission by transmitting an identification known to the remitter of the UCC document filed as well as the unique identification number assigned to the document by the filing office and the date of filing. Acknowledgment copies of filings made by means other than personal delivery or EDI transmission are sent to the secured party (or the first secured party if there are more than one) named on the UCC document or to the remitter if the remitter so requests by regular mail or by overnight courier if the remitter provides a prepaid waybill or access to the remitter's account with the courier.
Source Note:The provisions of this §95.502 adopted to be effective November 1, 1998, 23 TexReg 9727.