Unless otherwise noted, a grantee must retain all records relating to the grant for at least five years following the closure of the most recent audit report for the purposes of federal and state auditing and monitoring. Records may be retained in an electronic format. Such records include, but are not limited to:

1. (1) A copy of any required licenses or certifications of any individual who holds a grant-funded position.
2. (2) Time and attendance records for all grant-funded positions. These records must include the number of hours worked each day on the project, the signature of the employee, and the signature of the supervisor. Any further documentation requested by the OAG shall be maintained by the grantee for audit and monitoring purposes.
3. (3) Documentation showing that the terms of any grant-funded third-party contracts are being met.
4. (4) Adequate travel logs that include, at a minimum, dates, destinations, mileage amounts, and explanations of grant-related activities performed during the travel.
5. (5) Verification of completion of training and other related records.
6. (6) Records of the disposition, replacement or transfer of any equipment, non-expendable personal property or real property purchased with grant funds. The five-year retention period for these records begins on the date of the disposition, replacement or transfer.
7. (7) Records of any litigation, claims, or audits involving the grant. The retention period for these records shall continue until such litigation, claims or audits have been resolved.

Source Note:The provisions of this §60.408 adopted to be effective July 15, 2003, 28 TexReg 5523.