1. (a) Disbursement of funds will be conditioned on the receipt of documentary evidence of completion of project phases as set forth in the grant contract. The evidence required will be tailored to the project and included in the contract. As a general rule, funds are disbursed as follows:

   1. (1) fifty percent of the total contract amount upon presentation of required documentation of

      1. (A) receipt of federal or other funds;
      2. (B) permit approval;
      3. (C) approval of plans and specifications; and
      4. (D) other relevant evidence of satisfactory planning and commencement of the project set forth in the contract.
   2. (2) forty percent of the total contract amount upon presentation of required documentation of fifty percent completion of the project; and
   3. (3) ten percent of the total contract amount upon presentation of required documentation of completion of the project.

2. (b) After completion of the project, the awardee will provide the following milestones and updates, including photographs where appropriate:

   1. (1) base line and semi-annual data on the impact of the project on the local economy over a two year period beginning with the completion of the project;
   2. (2) base-line and semi-annual data on any jobs generated by the project and data on the employment of dislocated defense and economically disadvantaged workers for a period of two years beginning with the completion of the project;
   3. (3) satisfactory documentation of required job creation as required by the contract, which may include but is not limited to payroll records; and
   4. (4) other relevant documentation of job creation and economic impact set forth in the contract.
3. (c) Throughout the project period, the awardee must provide copies of all reports required by federal agencies pursuant to the terms of individual federal grants received, within 30 days of their submission to the granting agencies.
4. (d) Failure to submit reports in a timely and satisfactory manner may result in the withholding of funds due or requested by the awardee. Failure to document post-completion requirements may result in the return of funds to the Commission as set forth in the contract.

Source Note:The provisions of this §4.40 adopted to be effective September 13, 2007, 32 TexReg 6127.