1. (a) Each grant must have three different grant officials:

   1. (1) Project Director. The project director must be an employee of the applicant agency or be from the contractor organization that will be responsible for project operation or monitoring and who will serve as the point-of-contact regarding the project's day-to-day operations. For Crime Stoppers Programs, the project director can be an employee of a law enforcement agency who will act as the coordinator. For Byrne Formula Grant Program projects, the project director shall not be the task force commander;
   2. (2) Financial Officer. The financial officer must be the chief financial officer of the applicant agency. A county auditor, city treasurer, comptroller, or the treasurer of a nonprofit corporation's board may serve as the project's financial officer. The financial officer is responsible for establishing and maintaining financial records to accurately account for funds awarded to the grantee. These records shall include both federal funds and all matching funds of state, local, and private organizations, when applicable. The financial officer is also responsible for requesting funds and reporting grant activity to CJD on expenditure report forms provided to the financial officer; and
   3. (3) Authorized Official. The authorized official must be authorized to apply for, accept, reject, alter, or terminate the grant for the applicant agency. The executive director of a state agency, county judge, mayor, city manager, chairman of a nonprofit board, director of a community supervision and corrections department, or other individual authorized by the governing body may serve as the authorized official. The authorized official must be designated by the governing body in its resolution pursuant to §3.2021 of this chapter.
2. (b) No person shall serve in more than one capacity as a grant official.
3. (c) The grantee shall make every effort to ensure that each grant official has an e-mail address and access to the Internet.

4. (d) The grantee shall notify CJD within 20 calendar days of:

   1. (1) any change in the designated project director, financial officer, or authorized official and shall include a sample signature of the new project director, financial officer, or authorized official;
   2. (2) any change in the mailing address, e-mail address, fax number, or telephone number of each grant official; and
   3. (3) any change in the grantee's physical address.

Source Note:The provisions of this §3.2501 adopted to be effective February 24, 2000, 25 TexReg 1297; amended to be effective July 16, 2000, 25 TexReg 6485; amended to be effective September 9, 2001, 26 TexReg 6645; amended to be effective December 16, 2002, 27 TexReg 11729; amended to be effective October 13, 2003, 28 TexReg 8873; amended to be effective June 9, 2004, 29 TexReg 5575; amended to be effective February 17, 2005, 30 TexReg 661; amended to be effective August 6, 2007, 32 TexReg 4747.