1. (a) Salaries for grant-funded positions must comply with the applicant's salary classification schedule for employees of the applicant agency. Salaries for persons assigned to the grant project from agencies other than the applicant must be reimbursed in accordance with the assigning agency's salary classification schedule. Applicants must submit all grant-funded salaries for CJD approval. If the applicant or assigning agency does not have a classification schedule, then the proposed salary must be commensurate with similarly situated employees who work in the same geographic area. CJD will determine the reasonableness of requested salaries and reserves the right to limit the CJD-financed portion of any salary.
2. (b) For law enforcement and prosecution grants, the grantee must maintain time sheets that indicate an employee's actual time worked and the project's case or cause number (or other indicators of assignment).
3. (c) Salaries for staff assigned to a grant project who expend less than 25 percent of their time on the project may not be charged against the grant. Grants to COGs are exempt from this rule.
4. (d) Grantees may not use grant funds to provide overtime pay. Overtime pay is remuneration for hours worked in excess of full time on a grant project. Full time is 40 hours per week.
5. (e) CJD will not approve any grant adjustments requesting a reallocation of unexpended personnel funds created by a vacancy unless the grantee requests the reallocation within 90 days of the vacancy's occurrence.
6. (f) If approved by CJD (and in accordance with a grantee's policy), grantees may use grant funds to pay staff members leaving employment for accrued compensatory time and compensated absences. These payments may only fund compensatory time and compensated absences accrued during the current grant period. The proportion of grant funds paid for compensatory time and compensated absences cannot exceed the proportion of grant funds used to pay the staff member's salary. Grantees may not carry forward compensatory time from one grant period to another.
7. (g) CJD may approve the use of on-call services to meet in-kind match requirements. Grantees must justify a demonstrated need for on-call services and submit to CJD, as part of the grant application, the grantee's on-call policy approved by its governing board.

Source Note:The provisions of this §3.75 adopted to be effective February 24, 2000, 25 TexReg 1297.