(B) Microfilm reproductions of supporting record of details including, but not limited to, documents of original entry, purchase orders, invoices, checks, vouchers, and payroll records may be retained in lieu of actual documents only when the following conditions are met:

1. (1) the taxpayer retains the microfilm copies as long as the contents may become material in the administration of any law administered by the department;
2. (2) the taxpayer provides appropriate facilities for preservation of the films and for the ready inspection and location of the particular records, including a projector for viewing the records if inspection is necessary; and
3. (3) the taxpayer is ready to make transcripts of the information contained on the microfilm.