1. A. The following records in the Oklahoma State Banking Department are designated as public records:

   1. 1. All applications for state bank charters and supporting information with the exception of personal financial records of individual applicants;
   2. 2. All records introduced at public hearings on bank charter applications;
   3. 3. Information disclosing the failure of a state bank, an out-of-state bank and branches of out-of-state banks located in this state and the reasons therefor;
   4. 4. Reports of completed investigations which uncover a shortage of funds in a bank, an out-of-state bank and branches of out-of-state banks located in this state, after the reporting of the shortage to proper authorities by the State Banking Commissioner;
   5. 5. Names of all stockholders and officers of banks, out-of-state banks, out-of-state bank holding companies, and branches of out-of-state banks located in this state filed in the office of the Secretary of State; and
   6. 6. Regular financial call reports issued at the time of the state bank calls.

2. B. All other records in the Department shall be confidential and not subject to public inspection. However, the Banking Board, Commissioner, or Deputy Commissioner may divulge such confidential information with the written approval of the Commissioner after receipt of a written request which shall:

   1. 1. Specify the record or records to which access is requested; and
   2. 2. Give the reasons for the request. Such records may also be produced pursuant to a valid judicial subpoena or other legal process requiring production, if the Commissioner determines that the records are relevant to the hearing or proceeding and that production is in the best interests of justice. The records may be disclosed only after a determination that good cause exists for the disclosure. Either prior to or at the time of any disclosure, the Commissioner shall impose such terms and conditions as the Commissioner deems necessary to protect the confidential nature of the record, the financial integrity of any institution to which the record relates, and the legitimate privacy interests of any individual named in such records.
3. C. All documents which the Department is required, by any provision of the Oklahoma Banking Code or by any other statute or regulation of this state, to retain or preserve in its possession may be retained and preserved, in lieu of retention of the original records or copies, in an electronic format and stored by electronic imaging or otherwise so that the documents may be later reproduced as necessary. Any such electronically stored or imaged document or reproduction shall have the same force and effect as the original thereof and be admitted in evidence equally with the original.

Added by Laws 1965, SB 1, c. 161, § 208; Amended by Laws 1986, SB 502, c. 316, § 2, emerg. eff. June 24, 1986; Amended by Laws 1994, c. 157, § 3, emerg. eff. May 6, 1994; Amended by Laws 1995, HB 1454, c. 36, § 4, emerg. eff. July 1, 1995; Amended by Laws 1996, HB 1947, c. 92, § 4, emerg. eff. June 1, 1996; Amended by Laws 1997, HB 2173, c. 111, § 10, emerg. eff. July 1, 1997 (superseded document available); Amended by Laws 2000, HB 2676, c. 205, § 5, emerg. eff. May 17, 2000 (superseded document available).