1. A. If all correctional facilities reach maximum capacity and the Department of Corrections is required to contract for bed space to house state inmates:

   1. 1. The Pardon and Parole Board shall consider all nonviolent offenders for parole who are within six (6) months of their scheduled release from a penal facility; and
   2. 2. Prior to contracting with a private prison operator to provide housing for state inmates, the Department shall send notification to all county jails in this state that bed space is required to house the overflow population of state inmates. Upon receiving notification, the sheriff of a county jail is authorized to enter into agreements with the Department to provide housing for the inmates. Reimbursement for the cost of housing the inmates shall be a negotiated per diem rate for each inmate as contracted but shall in no event be less than the per diem rate provided for in Section 38 of this title.

2. B. No inmate may be received by a penal facility from a county jail without first scheduling a transfer with the Department. Within three (3) business days after the court orders the judgment and sentence, the county shall transmit to the Department by facsimile, electronic mail, or actual delivery a certified copy of:

   1. 1. The judgment and sentence certifying that the inmate is sentenced to the Department of Corrections;
   2. 2. A notice of judgment and sentence signed by the sentencing judge or court clerk. The notice shall include the name of the defendant, date of birth, case number, county of conviction, name of the sentencing judge, the crime(s) for which the defendant was convicted, the sentence(s) imposed, if multiple sentences whether the sentences run concurrently or consecutively, and whether the defendant is to receive credit for any time served. The notice of judgment and sentence shall be substantially in the form provided for in subsection F of this section; or
   3. 3. Plea paperwork, Summary of Facts and Sentence on Plea or Sentencing After Jury Trial Summary of Facts may be used as sentencing documents.
3. C. The receipt of the certified copy of the judgment and sentence shall be certification that the sentencing court has entered a judgment and sentence and all other necessary commitment documents. The Department of Corrections is authorized to determine the appropriate method of delivery from each county based on electronic or other capabilities. Once an appropriate judgment and sentence document, as listed in subsection B of this section, is received by the Department of Corrections, the Department shall contact the sheriff when bed space is available to schedule the transfer and reception of the inmate into the Department. The Department shall assume custody of an inmate from a county prior to receiving the certified copy of the judgment and sentence upon receipt by the Department of any of the appropriate judgment and sentence documents as listed in subsection B of this section.
4. D. When a county jail has reached its capacity of inmates as provided in the standards set forth in Section 192 of Title 74 of the Oklahoma Statutes, then the county sheriff shall notify the Director of the Oklahoma Department of Corrections, or the Director's designated representative, by facsimile, electronic mail, or actual delivery, that the county jail has reached or exceeded its capacity to hold inmates. The notification shall include copies of any judgment and sentences not previously delivered as required by subsection B of this section. Then within seventy-two (72) hours following such notification, the county sheriff shall transport the designated excess inmate or inmates to a penal facility designated by the Department. The sheriff shall notify the Department of the transport of the inmate prior to the reception of the inmate. The Department shall schedule the reception date and receive the inmate within seventy-two (72) hours of notification that the county jail is at capacity, unless other arrangements can be made with the sheriff.

5. E. The Department will be responsible for the cost of housing the inmate in the county jail including costs of medical care provided from the date the judgment and sentence was ordered by the court until the date the inmate is scheduled to be transferred to the Department from the county jail. The Department shall implement a policy for determination of scheduled dates on which an inmate or multiple inmates are to be transferred from county jails. The policy shall allow for no less than three alternative dates from which the sheriff of a county jail may select and shall provide for weather-related occurrences or other emergencies that may prevent or delay transfers on the scheduled date. The policy shall be available for review upon request by any sheriff of a county jail. If an appropriate judgment and sentence document, as listed in subsection B of this section, is not received by the Department within three (3) business days, the Department will not be responsible for the cost of housing the inmate in the county jail until the date the Department receives the necessary documentation. Should the inmate not be transferred on the date scheduled by the Department, the Department shall not be responsible for any costs incurred beyond the date scheduled by the Department. The cost of housing shall be the per diem rate specified in Section 38 of this title. In the event the inmate has one or more criminal charges pending in the same Oklahoma jurisdiction and the county jail refuses to transfer the inmate to the Department because of the pending charges, the Department shall not be responsible for the housing costs of the inmate while the inmate remains in the county jail with pending charges. Once the inmate no longer has pending charges in the jurisdiction, the Department shall be responsible for the housing costs of the inmate for the period beginning on the date the judgment and sentence or final order was ordered in the pending case and ending on the date the inmate is scheduled to be transferred to the Department. In the event the inmate has other criminal charges pending in another Oklahoma jurisdiction, the Department shall be responsible for the housing costs while the inmate remains in the county jail awaiting transfer to another jurisdiction or until the date the inmate is scheduled to be transferred to the Department, whichever is earlier. Once the inmate is transferred to another jurisdiction, the Department is not responsible for the housing cost of the inmate until such time that another judgment and sentence is received by the Department from another Oklahoma jurisdiction. The sheriff shall be reimbursed by the Department for the cost of housing the inmate in one of two ways:

   1. 1. The sheriff may submit invoices for the cost of housing the inmate on a monthly basis; or
   2. 2. The sheriff may submit one invoice for the total amount due for the inmate after the Department has received the inmate. Final payment for housing an offender will be made only after the official judgment and sentence is received by the Department of Corrections.

6. F. Form for Notice of Judgment and Sentencing.

   In the District Court of ______________ County

   The State of Oklahoma

   State of Oklahoma, )

   _____Plaintiff _________)

   ____________________)

   _________________vs. ) Case No.________________________________

   ___________________, ) The Honorable Judge ____________________

   ____Defendant_______ )

   D.O.B. _____________ )

   NOTICE OF JUDGMENT AND SENTENCE

   On this _____ day of _________________, ______, to the best knowledge and belief of the undersigned, the conviction(s) and sentence(s) of the above-captioned defendant was/were announced and ordered as follow:

   Count 1: ___________________________________ O.S. _____________________ Count 1 Sentence: _____________________________________________________ Count 2: ___________________________________ O.S. _____________________ Count 2 Sentence: ____________________________________________________ Running Concurrently _______ or Running Consecutively _______________ With Count ______ Count 3: ___________________________________ O.S. ____________________ Count 3 Sentence: ____________________________________________________ Running Concurrently _______ or Running Consecutively_______________ With Count ______ Count 4: ______________________________ ____ O.S. _____________________ Count 4 Sentence: ____________________________________________________ Running Concurrently _______ or Running Consecutively________________ With Count ______ Credit for time served:__________________________________________________ ___________________________
   Judge of the District Court or ____________________________
   Clerk of the District Court

Laws 1981, SJR 14, § 2, emerg. eff. April 13, 1981; Amended by Laws 2001, SB 756, c. 204, § 1, emerg. eff. July 1, 2001 (superseded document available); Amended by Laws 2004, HB 2252, c. 239, § 3, emerg. eff. July 1, 2004 (superseded document available); Amended by Laws 2008, HB 3336, c. 366, § 7, eff. July 1, 2009 (superseded document available); Amended by Laws 2015, HB 1630, c. 307, § 1, eff. November 1, 2015 (superseded document available).