Rule 1.3 Records; Withdrawal A. Prohibited. The Clerk of this Court shall not permit any of the following to be taken from the Clerk's office without an order from this Court: (1) The certified copy of the original record; (2) The original of the transcript of proceedings designated on appeal; or (3) Any physical evidence filed on appeal. B. Checking Out Material From The Court

1. (1) Motion to Check Out Material From Court. A party seeking to check out material from the Court shall file a motion to check out material on a form prescribed by the Court. See Section XIII, Form 13.1. A copy of the prescribed form of motion is available in the Clerk's office. The motion shall specifically state what material movant needs, why it is needed, and acknowledge that movant is solely responsible for the material while it is checked out from the Court and that movant assumes sole responsibility to see that the material is returned to the Court in the same condition in which it was checked out. The purpose of the motion and the procedure is to ensure the integrity of original documents and exhibits.

   The Presiding Judge has the discretion to grant or deny the motion to check out material. If the motion is denied, the movant may only view the material at the Court and may not take the material outside the custody of the Court. If the motion is granted, the Court Clerk will provide the movant with the requested material. Where an exhibit is an audio cassette, a video cassette and/or other electronically produced medium, a copy of the exhibit(s) may be provided to the movant and the original shall remain in the custody of the Court.

2. (2) Receipt of Items Requested. Where the Court grants the motion to check out material, the movant shall acknowledge receipt of the items checked out, the date the items were checked out, the date on which the items are to be returned to the Court, and acknowledge that movant is solely responsible for the safekeeping of the items and for assuring that the items are returned to the Court in the same condition in which they were checked out. The movant shall be allowed to check out materials for no more than five (5) business days.
3. (3) Return of Items Requested. When movant returns the material to the Court, movant shall submit an affidavit stating what items were checked out, the date the items were checked out, the date on which the items were returned, and stating the items are being returned in the same condition and form in which they were checked out. If the material is mailed to the Court, it must be mailed by certified mail. The Court Clerk shall acknowledge receipt of the returned items.
4. (4) Form. See Section XIII, Form 13.1.

Amended in accordance with 2003 OK CR 9, eff. May 21, 2003.