PURPOSE: This rule describes the procedures for bidder registration and official mailing lists.

1. (1) Bidder Registration Application. Any individual, business or entity desiring to sell materials, equipment, supplies or services to the department must request! complete and sign a bidder registration apphcation from the division. It is the bidder’s responsibility to notify the division in writing of any change of fact set forth in the application. To request a registration application,contactthedirectorof equipment and procurement at (314) 751.3720 or Missouri Highway and Transportation Department, P.O. Box 270, Jefferson City, MO 65102.
2. (2) Mailing List. Solicitation documents will he sent to those persons appearing on the official mailing list. 7 CSR lo-11 , m
3. (3) Independent Contractor. A person, business, corporation or entity contracting to sell materials, equipment and supplies, or contracting to perforn~ services, shall be con. sidered an independent contractor and shall not represent him/herself as a” employee or agency of the state. A corporation must be authorized to do business in Missouri by registering with the Office of the Secretary of State before proceeding with work under a contract.

4. (4) Suspension Policy. Vendors who are in default,or have been declared nonresponsible will be removed from all bid lists and will not be allowed to bid until they have been reinstated. Vendors will be reinstated after three (3) years.

   1. (A) Declaring a Vendor in Default or Nonresponsible. The director of equipment and procurement may remove any vendor from a list of qualified bidders, provided evidence is available for the action. The vendor will be given written notice of the removal, The vendor will be reinstated three (3) years after the date it is given notice that it is in default or nonresponsible.

   2. (B) Disciplinary Grounds for Removal. Any of the following shall be sufficient grounds for removal from the list of qualified vendors. This list is not all inclusive:

      1. 1. Delivery of commodities, equipment or

services that do not comply with the specifications;

1. 2. Failure to make delivery or complete a

project in the time specified on the contract or purchase order;

1. 3. Failure to honor the offer for the length

of time specified;

1. 4. Failure to provide perfornmnce bond

following award of contract or purchase order when the bond is required in the IFB;

1. 5. Collusion with other vendors or pro.

spective vendors to restrain competitive bidding:

1. 6. Failure to accept orders offered based

upon firm bids;

1. 7. Failure to make applicable adjustment

or replace damaged goods;

1. 8. Failure to honor warranties and gua-

rantees on products delivered;

1. 9. False or misleading information on

apphcation for placement on the bidders’ list;

1. 10. Any violation ofthe laws of Missouri or the federal government; and
2. 11. Any other violation of responsible business practices or unsatisfactory performance as determined by the director.
3. (C) Appeal. At any time after the vendor receives notice of removal, the vendor may submit, in writing or in person, an explanation of the circumstances which were the cause of remo~alormayshowthatthesecireumstances Division lo--Missouri Highway and Transportation Commission 7 CSR lo-ll-HIGHWAY AND TRANSPORTATION m

have been corrected. On the basis of this explanation or showing, the director of equipment and procurement may modify or rescind the removal.

1. (D) Solicitation After Default. Where supplies are purchased without a bond, the division may solicit bids on the items as .won as the vendor is declared in default by the director of equipment and procurement. A report shall be made to the commission at its next meeting.

1. (5) Failure to Bid. The director also may suspend any vendor from an official mailing list for the failure to respond to three (3) consecutive solicitation documents for a specific item(s) with either a bid or a failure to submit a written reason for failing to submit a bid. This suspension shall not be applicable to all items for which a vendor is registered, but shall apply only to those items for which the vendor fails to respond. The vendor shall be mailed a formal notice of suspension and the reasons for this action and then shall be removed from themailinglist.Thevendormay appeal suspension by contacting the division with reasons why suspension is not necessary. On the basis of this information, the suspen. sion may be rescinded or affirmed. Auth: sections 226.020, 226.130 and 227.030, RSMo (19861.*OriginalruleFled April 5, 1993, effective Oct. 10, 1993. *Original adhority 1939.

   samfar” 0, state

P/ease complete Missouri Highway Equipment P.O. Box 270 Jefferson City, Missouri

Upon receipt of your application, Then the appropriate

General Mailing Address: Vendor Name

Address

City

state

Zip Code

Contact Person

Phone Number

~Business type (Please select only one classification). listed below and place a check mark (J) your business. Small: An organization with less than 500 employees. Large: An organization with greater Minority: An organization ness Administration. pendent business ccncern American, b. Hispanic American with origins c. Native American, American from Japan, China. The Philippines, Viet Nam, Korea, Samoa. Guam. Northern Marianas. Laos. Cambodia, Taiwan, or the Indian Subccntinent. Non-Minority: Missouri: An organization whose state of incorporation business is in Missouri. Non-Missouri: principal place of business 0 Small, Minority, Missouri

0 Small, Non-Minority. Missouri

0 Small. Minority, Non-Missouri

0 Small, Non-Minority. Non-Missouri

Judith K. Moriarty ssc,rta,y Of State Missouri Highway

the Vendor Registration

and Procurement

buyer will sign your application and mail a copy back to you.

that has been (1) certified socially and economically

1. (2) certified as a minority business enterprise by a state or federal agency, or (3) is an indethat is 51% owned and controlled by a minority group member

   Indian. Eskimo, Aleut. or Native Hawaiian, or d. Asian Pacific American with origins

An organization

An organization whose state of incorporation is located outside Missouri. and Transportation Vendor Registration

Application and return

and Transportation Department Division

66102

the information which you have supplied will be entered

Print Name or Type

in the appropriate

than 500 employees.

from Puerto Rico. Mexico, Cuba, or South or Central America,

that does m satisfy the criteria is Missouri. or if not incorporated whose principal place of 7 CSR lo-11 ,

m

Department

Application

vendor Number w

it to the following address:

into cur vendor files.

Please classify your businesS utilizing the definitions box next to the classification which best represents

disadvantaged by the Small Busi-

including: a. Black

the U.S. Trust Territories of the Pacific,

listed above for minority.

is not in Missouri. or if not incorporated whose

0 Large, Minority, Missouri

0 Large, Non-Minority. Missouri

0 Large, Minority, Non-Missouri

0 Large, Non-Minority, Non-Missouri Division l&-Missouri Highway and 7 CSR lo-ll-HIGHWAY AND TRANSPORTATION Transportation Commission

Female-Owned Business - Please indicate whether your organization has been certified by a local state or federal government agency as a women’s business concern or if yours is an independent business concern which is at least 51% owned by a woman (or women) who controls your operations. Place a check mark (4 in the box next to the appropriate answer - w or no.

0 Yes 0 No

Please list below specific supplies, equipment and/or repair services which you are willing to provide. Brochures. product listing or literature should be enclosed with this application, Office Use Only/Buyer

To the best of my knowledge the above information herein is true and accurate as of this date:

FOR MHTD OFFICE USE ONLY

Your application has been reviewed and processed.

COOE OF STATE REGULATIONS (8/30/93) Judith K. Moriarty Sacmry (If state