PURPOSE: The public service officer or employee’s child survivor grant program, established by section 173.260, RSMo, authorizes the Coordinating Board for Higher Education to provide educational benefits for eligible Missouri residents who are dependents of certain public safety officers and certain public employees killed in the line of duty to attend an approved Missouri college or university. This rule sets forth qualifications required of student applicants for grant assistance and qualifications which approved colleges or universities must meet.

1. (1) Definitions.

   1. (A) Academic year or the period of the grant is the period from August 1 of any year through July 31 of the following year.
   2. (B) Coordinating board or board is the Coordinating Board for Higher education created by section 173.005, RSMo.
   3. (C) Eligible child or applicant is anyone who applies to the coordinating board for grant assistance under the survivor grant program and is the natural, adopted or stepchild of a public safety officer or employee who is less than twenty-four (24) years of age and who is a dependent of a public safety officer or employee or was a dependent at the time of death of a public safety officer or employee.
   4. (D) Employee shall be any full-time employee of the Department of Highways and Transportation engaged in the construction or maintenance of the state’s highways, roads and bridges who is killed in the line of duty.
   5. (E) Full-time student shall be an undergraduate student who is enrolled in and is carrying sufficient number of credit hours or their equivalent at an approved private or public Missouri institution to secure a degree or certificate.
   6. (F) Grant assistance or award shall be an amount of money paid by Missouri to a qualified applicant pursuant to the provisions of this rule.
   7. (G) Institution of postsecondary education or approved institution shall be any private or public institution located in Missouri that meets the requirements set forth in section 173.205(2) and (3), RSMo.
   8. (H) Public safety officer shall be any firefighter, police officer, parole officer, probation officer, state correctional employee, water safety officer, conservation officer or highway patrolman employed by Missouri or a political subdivision of Missouri who is killed in the line of duty.
   9. (I) Satisfactory academic degree progress or satisfactory academic progress shall be determined by the approved institution’s policies as applied to other students at the approved institution receiving assistance under Title IV financial aid programs included in the Higher Education Act of 1965.
   10. (J) Similar program funds shall be needbased funds an applicant receives under any federal or state grant aid programs.
   11. (K) Standard admissions policies shall be policies approved and published by the approved institution to admit students having a certificate of graduation or the equivalent of this certificate and to allow the early admission of superior high school students.
   12. (L) Survivor grant or grant shall mean the public safety officer or employee survivor grant as established by section 173.260, RSMo.
   13. (M) Tuition or incidental fee shall be the amount charged for nondesignated and unrestricted fees by an institution of postsecondary education for an applicant to attend full-time at that institution.

2. (2) Eligible Child Qualifications and Responsibilities.

   1. (A) To be eligible for grant assistance under the survivor grant program, an applicant must meet the following conditions:

      1. 1. Be a citizen or permanent resident of

the United States;

1. 2. Be a resident of Missouri;
2. 3. Be a dependent child of a public safe-

ty officer or employee who was killed in the line of duty;

1. 4. Be enrolled or accepted for enroll-

ment as a full-time undergraduate student in a course of study leading to a certificate or an associate or baccalaureate degree at an approved institution for the period of the grant;

1. 5. Maintain satisfactory academic

progress in his/her course of study, according to standards determined by the approved institution; and

1. 6. Complete an application for grant

assistance according to the provisions of this rule.

1. (B) No award shall be made under section 173.260, RSMo to any applicant who is enrolled or who intends to use the award to enroll in a course of study leading to a degree in theology or divinity.
2. (C) Grant assistance shall be allotted for one (1) academic year, but an applicant shall be eligible for renewed assistance until s/he has obtained a baccalaureate degree or has reached age twenty-four (24) years, whichever occurs first, except that the applicant may receive such grant assistance through the completion of the semester or similar grading period in which the child reaches his/her twenty-fourth year.

1. (3) Responsibilities of Institutions of Postsecondary Education.

   1. (A) Approved institutions shall meet the following requirements:

      1. 1. Follow the provisions included in sec-

tion 173.205(2) and (3), RSMo;

1. 2. Admit students based on the approved

institution’s standard admissions policies;

1. 3. Establish fair and equitable refund

policies covering tuition, fees, and where paid to the school, room and board charges. That refund policy shall be the same policy which is utilized by the approved institution for refunding all federal Title IV financial aid programs included in the Higher Education Act of 1965;

1. 4. Sign the agreement for institution of

postsecondary education participation in the survivor grant program as provided by the coordinating board; and

1. 5. Complete the institution’s section of

the survivor grant program application to verify the applicant’s eligibility for the grant program and send to the coordinating board for approval for the current academic year.

1. (B) When the approved institution receives the survivor grant program funds for the awards made by the coordinating board, the approved institution shall—

   1. 1. Determine if the applicant is enrolled

full-time and making satisfactory academic progress in his/her course of study according to standards determined by the approved institution;

1. 2. Deliver the grant program funds to

the applicant in the amount awarded to that applicant by the coordinating board, or the approved institution must obtain the applicant’s endorsement to retain the portion of the award which the applicant owes for tuition or incidental fees for the current academic year to that particular approved institution;

1. 3. Notify the coordinating board if, pri-

or to disbursement, the applicant to whom an award has been made has not enrolled fulltime, or has indicated that s/he does not plan to enroll full-time, and return the applicant’s check within thirty (30) days of learning these facts;

1. 4. Be responsible for the repayment of

survivor grant funds to the coordinating board if the grant funds were delivered erroneously to the applicant; and

1. 5. Determine and calculate the amount

of refunds to the coordinating board based on the refund formula of the approved institution for applicants who withdraw during the institution’s refund period.

1. (C) Repayment under paragraph (3)(B)4. of this rule shall be necessary when the—

   1. 1. Approved institution delivers funds to

an applicant not eligible under the survivor grant program;

1. 2. Award was based on erroneous,

improper or misleading information provided by the approved institution to the coordinating board; or

1. 3. Approved institution delivers the

grant funds to a person other than the one to whom the coordinating board has directed the funds be delivered.

1. (4) Application and Evaluation.

   1. (A) The coordinating board annually shall prescribe the form of, and the time and method of filing, applications under the survivor grant program.
   2. (B) An application for grant assistance under the survivor grant program shall be made annually by the applicant on the form prescribed by the coordinating board.
   3. (C) Completed applications must be received by the coordinating board to be approved for grant awards.

2. (5) Survivor Grant Program Award Limits and Criteria.

   1. (A) The maximum survivor grant program award amount for each applicant per academic year shall be the least of the actual tuition charged at an approved institution where the eligible child is enrolled or accepted for fulltime enrollment; or the amount of tuition charged a Missouri undergraduate resident enrolled full-time in the same class level (freshman, sophomore, junior, senior) and in the same academic major of the applicant at the University of Missouri.
   2. (B) The applicant’s survivor grant, when combined with similar program funds for which the applicant is eligible and receives, shall not exceed the total cost of tuition charged by the approved institution for fulltime enrollment.
   3. (C) An applicant receiving an award under the survivor grant program shall have made satisfactory academic progress as defined by the approved institution in order to be eligible for a subsequent award under the survivor grant program.
   4. (D) The award amount for any given academic year will be disbursed to the approved institution, equally, according to the number of semesters at that particular approved institution and awarded for each semester of enrollment.
   5. (E) Awards will not be made for periods of enrollment during the summer term(s).
   6. (F) An applicant may change his/her approved institution choice prior to the beginning of the first day of classes and may transfer between approved institutions during the academic year. The deadline for those actions is August 1 for the fall semester and January 1 for the winter or spring semester. Failure to notify the coordinating board by these dates of the change may result in loss of the award.
   7. (G) Award notifications will be sent to applicants by the coordinating board once applications have been approved and the awards have been determined. Notification of awards also will be sent to the student financial aid office at the approved institution in which the applicant plans to or has enrolled.
   8. (H) The applicant’s award will be sent to the approved institution to be endorsed by the applicant in accordance with the requirements of subsection (3)(B) of this rule.
   9. (I) Should an applicant withdraw prior to the end of the approved institution’s refund period for the period of the scholarship, then a refund shall be calculated and made to the coordinating board by the approved institution within forty (40) days from the day on which the applicant withdraws. The amount of the refund will be calculated by the approved institution based on the refund formula of that institution in accordance with paragraph (3)(A)3. of this rule.

AUTHORITY: section 173.260, RSMo (1994).* Original rule filed April 29, 1988, effective July 28, 1988. *Original authority 1987. 6 CSR 10-2