PURPOSE: This rule implements section 375.022, RSMo, by prescribing the form of notice for appointments and terminations of appointment of insurance agents.

1. (1) Insurers shall notify the director of the Missouri Department of Insurance (MDI) of the appointment and termination of appointment of insurance agents within the time required by section 375.022.1, RSMo, through use of forms as authorized by this rule. Failure to use the forms authorized by this rule will be deemed a violation of section 375.022, RSMo.

2. (2) An insurer shall file notice of appointment or termination of appointment, in an electronic form, with the Department of Insurance, Licensing Section. The electronic form shall conform to one (1) of the following:

   1. (A) An insurer may obtain proper specifications for diskettes filing from the MDI, use those specifications to format its own 3 1/2" IBM compatible diskette, and generate the filing on that diskette. The proper specifications are those attached to the MDI’s most recent bulletin, re: company appointments/ cancellations, sent by mail to each insurer; or
   2. (B) An insurer may use an MDI-created data entry personal computer program to generate the filing on diskette. This computer program will generate the appointments/ terminations in the proper form on the diskette. This program may be acquired from the MDI by sending a self-addressed, postage paid envelope and a 3 1/2" preformatted IBM compatible diskette to— Missouri Department of Insurance Licensing—Diskette Filing Program P.O. Box 690 Jefferson City, MO 65102-0690
   3. (C) An insurer may contract with the MDI’s designated direct electronic filing provider and use such provider’s services to send appointments and terminations directly to the MDI via electronic mail.

3. (3) Insurers filing electronically on diskette (under subsection (2)(A) or (B) of this rule) should send their appointments and terminations to the MDI with—

   1. (A) The company appointment/cancellation diskette submission authorization form completely filled out; and
   2. (B) A properly labeled diskette.
4. (4) For good cause shown, the director or the director’s designee may by written order waive application of the provisions of this rule. The extent of the waiver will be governed by the terms of the written order granting the waiver.

AUTHORITY: section 374.045.1(2) and (3), RSMo Supp. 1995. Original rule filed Sept. 13, 1996, effective March 30, 1997. *Original authority 1967, amended 1993, 1995.