PURPOSE: This rule requires a Class I grain dealer to keep a daily position record which reflects grain movements in and out of the facility and total grain in the facility.

1. (1) A daily position record shall be maintained and kept current showing, by kind and quantity, all movements of grain in and out of the facility. The record shall show total grain in the facility, total storage obligations (if a licensed warehouseman under federal law or Chapter 411, RSMo) and total company-owned grain for each kind of grain in the facility. All entries to the daily position record shall be supported by source documents except in the situations detailed in sections (2) and (3) of this rule.
2. (2) Every Class I grain dealer shall have and maintain a policy for shrinkage due to operational and moisture losses. This policy shall be formulated so that calculated losses are representative of actual shrinkage incurred. Adjustments to the daily position record shall be made for shrinkage. These adjustments shall be made at periodic intervals of at least once per month.
3. (3) Upward or downward adjustments of the daily position record to measured inventory may be made. However, these adjustments shall be made only upon departmental approval or when so ordered by departmental auditors. No other adjustments based on measured inventory shall be made. Upward or downward adjustments of the daily position record to an actual weigh-up of inventory may be made at any time. However, the Class I grain dealer shall furnish to the department copies of scale tickets used in that weigh-up. AUTHORITY: section 276.406, RSMo (1986).* Original rule filed March 15, 1982, effective June 11, 1982. *Original authority 1980, amended 1986.