PURPOSE: This rule sets forth the requirements of a day care provider when transporting children and on field trips. (1) General Requirements.

1. (A) The provider shall be responsible for the care, safety and supervision of children on field trips or at any time they transport children away from the family day care home.
2. (B) Written parental consent shall be on file at the home for field trips and transportation.
3. (C) Parents shall be informed when field trips are planned.
4. (D) Short, unscheduled walks may be taken without parental notification. These unscheduled outings shall be discussed with the parent(s) at the time of enrollment.

5. (2) Vehicle and Vehicle Operator.

   1. (A) The driver of any vehicle used to transport children shall be no less than eighteen

6. (18) years of age and shall have a valid driver's license as required by Missouri law.

   1. (B) All vehicles used to transport children shall be licensed in accordance with Missouri law.
   2. (C) Children shall not be transported in campers, trailers or in the back of trucks.

7. (3) Safety and Supervision.

   1. (A) All children shall be seated in a permanent seat and restrained by seat belts or child restraint devices as required by Missouri law.
   2. (B) Identifying information regarding the name of the provider, the names of the children and the names, addresses and telephone numbers of each child's parent(s) shall be carried in the vehicle.
   3. (C) Staff/child ratios shall be maintained at any time the provider transports children away from the home.
   4. (D) Children shall be required to remain seated while the vehicle is in motion.
   5. (E) Doors shall be locked when the vehicle is moving.
   6. (F) Order shall be maintained in the vehicle at all times.
   7. (G) Children shall not be left unattended in a vehicle at any time.
   8. (H) Children shall enter and leave the vehicle from the curbside unless the vehicle is in a protected area or driveway.
   9. (I) Children shall be assisted, when necessary, while entering or leaving the vehicle.
   10. (J) Children shall be released only to the parent(s) or individual(s) authorized by the parent(s).
   11. (K) The operator of the vehicle shall wait until the child is in the custody of the parent(s) or individual(s) authorized by the parent(s) to receive the child.
   12. (L) Head counts shall be taken before leaving the home, after entering the vehicle, during a field trip, after taking the children to bathrooms, after returning to the vehicle and when back at the home.
   13. (M) When children leave the vehicle, the vehicle shall be inspected to ensure that no children are left on or under seats. AUTHORITY: section 210.221.1(3), RSMo Supp. 1993.* This rule was previously filed as 13 CSR 40-61.200 and 19 CSR 40-61.200. Original rule filed March 29, 1991, effective Oct. 31, 1991. Changed to 19 CSR 40- 61.200, effective Dec. 9, 1993. Changed to

19 CSR 30-61.200 July 30, 1998. *Original authority: 210.221.1(3), RSMo 1949, amended 1955, 1987, 1993.

19 CSR 40-61.210 Records and Reports

PURPOSE: This rule lists records and reports which must be on file at the facility.

1. (1) The child care provider shall maintain accurate records to meet administrative requirements and to ensure knowledge of the individual needs of children and their families.

2. (2) An individual file shall be kept to identify each child and to enable the provider to communicate with the parent(s), guardian or legal custodian of the child in an emergency. Records shall include:

   1. (A) The child’s full name, address, birthdate and the date care begins and ends;
   2. (B) Full name of the parent(s), guardian or legal custodian, home address, employers’ name and address, work schedule and home and work telephone numbers;
   3. (C) Name, address and telephone number of another individual (friend or relative) who might be reached in an emergency when the parent(s), guardian or legal custodian cannot be reached;
   4. (D) Name and phone number of the family physician, or hospital, or both, to be used in an emergency;
   5. (E) Name of the individual(s) authorized to take the child from the home; and
   6. (F) Field trip and transportation authorization.
3. (3) Records on related children, as required by 19 CSR 40-61.135 Admission Policies and Procedures, shall be on file.

4. (4) Health information shall be retained in each child’s individual file and shall include:

   1. (A) A medical examination report for each infant, toddler or preschool child or a health report for each school-age child as required by 19 CSR 40-61.125 Medical Examination Reports;
   2. (B) Parental authorization for medications and a record of medications administered;
   3. (C) Information concerning any accident or injury to the child while at the family day care home or any emergency medical care; and
   4. (D) Any significant information learned from observing the child.
5. (5) Individual children’s records shall be retained a minimum of one (1) year after the child discontinues attendance.
6. (6) Daily child attendance records shall be maintained and kept on file a minimum of one (1) year.
7. (7) Daily attendance records for all caregivers shall be maintained and kept on file a minimum of one (1) year.
8. (8) All enrollment records, medical examination records and attendance records shall be filed in a place known to caregivers and shall be accessible at all times. Records shall not be in a locked area or removed from the home during the hours the home is open and operating.
9. (9) Emergency school closing records, as required by 19 CSR 40-61.165 Emergency School Closings, shall be on file.

10. (10) The provider shall maintain the following information on file as required by 19 CSR 30-61.086 Fire Safety:

    1. (A) A written record at the facility for fire, tornado and other disaster drills;
    2. (B) Documentation verifying that fresh-cut Christmas trees are treated with a flame resistant material;
    3. (C) Documentation verifying that all gasfired appliances were checked by a repair company and are in safe working order after an elevated carbon monoxide level was determined during a fire inspection;
    4. (D) Documentation of the inspection and approval of fire extinguishers;
    5. (E) Documentation verifying the inspection and approval of automatic fire sprinkler systems; and
    6. (F) A copy of the membership or receipt for membership documenting that facilities served by a volunteer or membership fire department are a member in good standing with the fire department.
11. (11) Medical examination reports, as required by 19 CSR 40-61.125 Medical Examination Reports, shall be on file.
12. (12) Training records for the provider and assistants, as required by 19 CSR 40-61.105 The Day Care Provider and Other Day Care Personnel, shall be on file.
13. (13) The child care provider shall have the results of criminal record reviews as provided in 19 CSR 30-61.045 Initial Licensing Information, 19 CSR 30-61.055 License Renewal, and 19 CSR 30-61.105 The Day Care Provider and Other Day Care Personnel on file at the family day care home.
14. (14) All records of children shall be confidential, protected from unauthorized examination and available to parents upon request.
15. (15) All records shall be available in the home for inspection by the department upon request.
16. (16) Reports to the department shall be submitted as required.

AUTHORITY: section 210.221.1(3), RSMo Supp. 1998.* This rule previously filed as 13 CSR 40-61.180, 13 CSR 40-61.210 and 19 CSR 40-61.210. Original rule filed March 29, 1991, effective Oct. 31, 1991. Changed to 19 CSR 40-61.210, effective Dec. 9, 1993. Emergency amendment filed Aug. 18, 1993, effective Aug. 28, 1993, expired Dec. 25, 1993. Emergency amendment filed Jan. 4, 1994, effective Jan. 14, 1994, expired May 13, 1994. Amended: Filed Aug. 18, 1993, effective April 9, 1994. Changed to 19 CSR 30-61.210 July 30, 1998. Amended: Filed Feb. 18, 1999, effective Sept. 30, 1999. *Original authority: 210.221.1(3), RSMo 1949, amended 1955, 1987, 1993.