PURPOSE: This rule outlines the authority of the grants-in-aid program for historical records preservation through the Office of the Secretary of State.

1. (1) The Missouri Historical Records Grant Program, administered by the Office of the Secretary of State, on behalf of the Missouri Historical Records Advisory Board, provides financial assistance to historical records repositories to support cooperative strategies, education for records keepers, and preservation and expanded access to records. This grants-in-aid program is a significant effort in the overall mission of the agency to enhance the quality of archival preservation and public access to records of historical value.

   1. (A) Eligible applicants include historical, ethnic and religious societies, museums, libraries, colleges, universities, and others whose archival collections or records of historical value are open to the public on equal terms for everyone.
   2. (B) Local government entities are ineligible as the Local Records Preservation Program (initiated in 1991) offers direct help for records preservation and management to all jurisdictions supported by tax levies.

   3. (C) Procedures and Evaluation of Applications.

      1. 1. The Missouri Historical Records

Advisory Board (MHRAB) recommends grant:

1. A. Activities, requirements and objec-

tives;

1. B. Cost-sharing contributions, budget

structure, payment benchmarks and accounting guidelines;

1. C. Calendars.
2. 2. The MHRAB reviews and evaluates

applications, and makes awards in the program.

1. 3. The process to be followed in writing

and submitting a grant proposal is found in the Missouri Historical Records Grant Program Guidelines and Application 2003-2004 available on the secretary of state website: www.sos.mo.gov. Paper copies are available from the Missouri Historical Records Grant Program, PO Box 1747, Jefferson City, MO 65102, (573) 751-4303.

AUTHORITY: sections 109.221.3 and 109.221.5, RSMo 2000.* Original rule filed Oct. 6, 2000, effective April 30, 2001. Rescinded and readopted: Filed Oct. 6, 2003, effective April 30, 2004. *Original authority: 109.221, RSMo 1989, amended 1990, 1993, 1995, 1998.