Mo. Code Regs. Ann. tit. 13, § 70-92.010
,. PURPOSE: This rule establishes the regulatory basis for administration of a medical assistanceprogram of adult day care/treatment as mandated by House Bill 1086, 81st General Assembly. More specific details of the conditions of provider participation, criteria and methodologyofprovider reimbursement, recipient eligibility and amount, duration and scope of services cowed are included in theprouiderprogram manual and the enrollment process documentetion. Editor’s Note: The secretary of state has determined that the publication of this rule in its entirety would be unduly cumbersome or ezpensiue. The entire text of the material referenced has been filed with the secretary of state. This material nay be found at the Office ofthesecretaryofstateorat the headquarters oftheageneyandisavailabletoanyinterested person at a cost established by state law.
(D) Direct care staff-Those staff assigned to takecareofthedirectneeds of&recipients.
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(2) Eligibility.
(A) Persons eligible for adult day health care services shall be-
Title XIX benefits as determined by the Division of Family Services; and who are
to be in need of at least a nursing facility level of care where provision of the adult day health care services would preclude or delay the necessity of institutional nursing cars. A The Division of Aging assessment must be performed prior to the initial delivery of adult day health care services. If the completed assessment documents a need for adult day health care, the Division of Aging will authorize, in writing, services to be effective, the date of initial service or the date of the assessment, whichever is later.
or reassessment shall include, for each recipient, a care plan and the reviewing physician’s certification ofthelevel of earsneed and recommendation for adult day health care services.
tinuing receipt of adult day health care services shall be conducted by the Division of Aging within at least six (6) calendar months from the date of the initial assessment or from the date of the last preceding reassessment.
Division of Aging of the level of care detwnination, the assessment finding8 and the 13 CSR 70-92 m
services available through the adult day health care program; and
long-term residential care facility licensed by the Division of Aging or the Department of Mental Health.
(3) Requirements for Providers of Adult Day Health Care Services.
(E) The provider shall maintain adequate records fully documentgall adulthealth care services provided in accordance with provisions of 13 CSR 70.3.030 and shall maintain the following specific service and administrative records:
policies in writing and there shall be a written position description for each job which specifies at least the qualifications for the job, a delineation of the tasks, to whom the person is responsible and the salary range;
2. Recipient records-
of name, address, telephone number,,sex, age; the name of the person to be notified m case of emergency; next of kin; travel directions between home and center when indicated, Medicaid identification number and identifying numbers related to other health care benefits; and recipient religious preference;
revised versions noting recipient progress;
ment if a home visit is made;
m 13 CSR70-92-SOCIALSERVICES
sion medical assessment and subsequent additional information;
services provided, as defined in paragraphs (3)(H)l.-14.;
drug reactions; and
3. Individual personnel records for staff and consultants-
sex;
documentation demonstrating required qualmfications;
references;
attendance;
emergency; and
with nonstaff member consultants listing the services to be provided; and
4. Administrative and fiscal records-
documentation in accordance with generally accepted accounting procedures;
budgets, including specific cost allocations and formula for aniving at projected expenditures and including accurate setice costs that are maintained and revised annually;
appropriate;
with supportive wmmary statistics, to include information on-the number of adult day health persons served; demographic data on the adult day health care persons served; cost of delivering services! descriptions of the social, health and functional characteristics of the persons served; the range of services provided and the outcome of services. Recommendations for administrative changes to improve the adult day health care program must be summarized;
by the center; I? A permanent record of all recipients admitted to the center;
health and fire departments;
H. The daily schedule of activities;
the previous calendar month; and
records.
1. Space Requirements.
eighty (80) square feet per recipient for up to twenty (20) recipients and an additional fifty (50) square feet per recipient for additional recipients is required. Space requirements do not include office space, bathrooms, storage, examining mm or dining room unless the latter is also used for activities. Adult day health care programs shall not have less than three hundred twenty (320) square feet of rem&d soace regardless of the number of participanis. -
shall have a large r;om where all of the recipients can gather as well BS rooms or divided areas for small group activities including a quiet area for rest. A room with a bed and with adequate provisions for privacy shall be available for medical examination and for temporary holdover for recipients who become ill or upset.
program. Where adult day health care services are being provided within the physical setting of any long-term care facility or hospital, the facility shall have eighty (80) square feet per adult day health care participant for up to twenty (20) participants and an additional fifty (50) square feet per recipient for additional recipients. Regardless of the number of the participants, the long-term care facility shall have a minimum of three hundred twenty (320) square feet which can be designated towards the square feet requirement. The required space as previously specified in this subpamgraphisto bespacethatis abovetheparticular facility’s required licensed space for providing long-term or hospital care in the area of the dining room, activities room, therapy room8 and community areas;
2. Fomishings and equipment.
use by impaired persons. It shall be sturdy and ~ecureso that it cannot easily tip whenusedfor support while walking or seating. Furniture shall be of a size so that it is easily used by persons with limited agility, shall permit feet to rest on the floor and shall have armrests.
tacked down securely. Throw rugs may not be used. AI1 equipment and furnishings shall be in good condition and safe for usage by recipients and staff.
shall have at least-
and staff person;
recipients to be served a meal at a table at the same time;
CODE OF STATE REGUlATlONS
comfortable furniture, the number to be determined by the needs and numbers of recipients; and
temporary use of recipients who become ill or wet ‘D. The provider shall provide equip ment to encourage active participation and group interaction and materials shall be geared to the interest and backgrounds of the recipients: taffing.
3. s h ‘I. Thereshall beone (l)full-timeperson in charge of the adult day health care program who is responsible for day-to-day operations, either a director or his/her designee. If an adult day health care program is associated with another facility, it shall have its own full-time director and designated full-, part-time, or both, direct care staff. Along-term care facility is not to use the adult day health care direct care staff to meet the required staff ratio for the licensing of ita long-term care facility and vice versa. If a facility has an associated adult day health care program with a daily participant census under five (5), the adult day health care director also may be responsible for other sections of the facility.
person with demonstrated competence by specialized background, education, experience, or both, in working with the care of the elderly, disabled and infnm.
no less than one to eight (1:8). Direct care staff shall be sufficiently qualified and in sufficient numbers to meet the needs of the adult day health care program recipients. Trained volunteers may be counted in the staff rat@, provided a volunteer program description 18 submitted and approved by the department specifying the formal training and regular work scheduling of the volunteers. Secretaries, cooks, accountants and other nondirect care staff members must not be considered in calculating this one to eight (1:8) ratio. It is required that in any case there should always be at least one (I) person besides the director or his/her designee on the premises so that recipients are never left unattended. Provision shall be made for experienced, competent relief personnel during vacations~ absences or other periods necessitating snbstitutute staff.
and the services offered by an adult day health care program, a registered or licensed muse must be available to the adult day health care recipients at all times and readily available in the event of an emergency during the adult day health care program’s operating hours. The registered or licensed nurse must be available bybeingastimemberofthe adultdayhealth care program or located in the same building provided that a formalized agreement is executed which outlines the responsibilities of the registered nurse (RN) or licensed practical nurse (LPN) to the adult day health care program. Part of each day must be committed by the RN or LPN to the adult day health care program. If the RN or LPN is employed by another party, that party must co-sign the agreement. In the event an adult day health care program does not have a registered nurse or licensed nwse as a staff member or available in the building, a certified medication technician may be employed as a full-time staff member provided that an RN or LPN consultant monitors patient charting, medication distribution and assists in medical planning.
shall be given a general orientation to the facility, its normal routine, fire and safety measures and policies and regulations;
4. Fire safety.
or municipalities shall obtain, annually, written approval from local fire safety officials certifying that the provider complies with local fire codes. If there are not applicable codes, or ifthedivision determines that thecodes arenot adequate to insure the safety of older or handicapped persons, the provisions of the National Fire Protection Association Life Safety Code (NFPA No. 101,1976 edition) for places of assembly shall apply. This rule subparagraph is not applicable if the facility has a current participating agreement for provision of long-term caw for either Title XVIII or Title XIX or a current license issued by the Division of Aging.
maintain in operable condition an adw+ate number of smoke detectors and fire &in- &hers ofthe appropriate type as determined in consultations with state or local fire authorities. All smoke detectors and fire extinguishers shall be located according to the recommendations of state and local fire authorities.
ofrecipients, staffandvolunteersincaseoffire or other disaster shall be developed in consultation with state or local fire authorities and shall include, but not necessarily belimited to:
firs or safety hazards present on the premises and actions and procedures to follow to minimize potential danger;
check of smoke detectors and fire extinguishers to assure adequatepressux or battery strength is maintained; and
Judith K. Moriarty SIcletaly Of state (III) A written training plan and
schedule for staff and volunteers on safety responsibilities and actions to be taken if an emergency situation occurs and documentations of training sessions provided;
keeping.
located shall be of sound construction and maintained in good repair.
means shall be provided. All screen doors shall be equipped with self-closing devices and shall fit tightly. Doors and windows and other openings to the outside shall be screened when necessary to prevent entrance of insects or vermin. The wire screen or its equal shall be of at least sixteen (16) meshes per linear inch.
compliance with the National Fire Protection Code (NFPA) and all state and local codes. Exposed heating pipes, hot, water pipes or radiators in rooms and areas used by recipients and within reach of recipients shall be covered or protected and insulated when appropriate.
areas and commensurate with the type of activity. Glare shall be kept at a minimum by providing shades at all windows exposed to direct sunlight and using shaded light fixtures.
kept free of obstructions and shall be well lighted. All stairways and ramps shall have nonslip surface or treads. Handrails shall be available for all inside and outside stairs and lWIlpS. lWIlpS.
and poisonous products shall be stored apart and poisonous products shall be stored apart from food and out of the reach of the recipients from food and out of the reach of the recipients and shall be used in a manner which insures and shall be used in a manner which insures safety of the recipient and the staff.
capped persons areaccepted, theprovidershall provide ramps or other means of accessibility for handicapped persons and shall meet the standards of the American National Standards Institute publication (ANSI) A117.1 Meking Buildings and Facilities Accessible to, and Useable by, the Physically Handicapped; and
6. Water supply and drinking water.
source of which is approved by the state water control authority, under sufficient pressure to properly serve the facility shall be provided. The potable water system shall be installed to preclude the possibility of backflow.
sible to the participants and provided by either an angle jet drinking fountain with mouth guard or by a running water supply with 13 CSR 70-92 , m
individual service drinking cups. Drinking facilities may not be located in a toilet room.
and washbowl shall be available for each ten (10) recipients. The washbowl shall be in proximity to each toilet and shall be equipped with hot and cold running water. The toilet room shall be within easy access of the activity areas and the recipient shall have the right to privacy. Each toilet room shall be equipped with approved natural or mechanical ventilation. All toilets shall have grabrails. Individual paper towels, a trash receptacle, soap and toilet paper shall be provided at all times and shalJ be within reach of the participants. All toilet rooms shall otherwise meet ANSI standards of equipment and construction for access and usage by handicapped persons.
shall conform to applicable local codes. There shall be no cross-connection between the potable water supply nor any source of pollution through which the potable water supply might become contaminated.
of in a sanitary manner.
for day care shall be maintained free of insects and rodents. Control measures shall be maintained to prevent rodent and insect infestation.
centers shall provide sufficient housekeeping and maintenance service to maintain the facility in good repair and in safe, clean, orderly, attractive and sanitary manner.
(H) Adult day health care services provided within a long-term care facility or hospital shall be so structured, administered and monitored by the provider as to ensure there shall be no resultant diminishment of quality and level of services provided to recipients of long-term nursing care or hospital care residing within the same facility. (0 The provider must provide the following SWiCW
must develop a written individual plan of care for each recipient within five (5) contact days following the entry of the recipient into the adult day health care program. The plan shall be designed to maintain the recipient at, or to restore to, optimal capability for self-care. The plan shall be based on information obtained from the recipient, recipient’s family and m 13 CSR70-92-SOCIALSERVICES
physician and the person or agency recommending the recipient, including a functional assessment. The plan shall include the reeipi&s physical, social, psychological needs, or both, short and long-term goal~,~~eans of goal accomplishment, daily act&w, per. son(s) responsible for activities, location of activities and the recipient’s planned days of attendance and arrival time. The plan of care shall be continued or revised as frequently as warranted by the recipient’s condition, and in any event, not less frequently than each six (6) months. Revision of the plan of care shall not be required when modifications to physicianordered medical services do not result in substantive changes in the plan objectives or means of accomplishment;
2. Nutrition services. The provider shall assure the availability of meals and supplemental snacks in accordance with each recipient’s individual plan of care. Meals served by the provider shall provide at least one-third (l/3) of the recommended dietary allowance of the National Research Council. Supplemental snacks shall consist of now rishing food and beverage.
served on site if the requirements of the local health department or applicable rules established by the Missouri Department of Health are met.
shall be prepared in a facility which meets the requirements of the local health department or applicable roles established by the Missouri Department of Health;
3. Transportation. The provider shall anange for or shall provide for transportation to enable persons to access the services and to participate in outings. A recipient should be in transit no more than one (1) hour and may not be brought to the service center, or left at the center, when staff is not in attendance;
7. Emergency services. Arrangements to respond to emergency situations shall be made.
cipient shall be available to staff at all times.
resuscitation (CPR). At least one (1) staff member, trained in first aid and CPR shall be on the premises at all times. First aid and CPR training shall be taken from the American Red Cross or from another comparable source. At B minimum, those first aid supplies recommended by the Red Cross Standard First Aid andPersonalS&y shall be readily available.
vider shall have an established emergency medical plan which axares transportation to a hospital or other type facility providing emergency care. A written agreement, signed by the recipient, if capable, or responsible caretaker, shall be on file in the facility granting permission to transport the recipient in need of emergency care to the designated hospital or other type facility;
8. Observation. The health, functional and psychwsocial status of each recipient shall be observed and documented by the licensed nurse, certified medication technician, or both, in the recipient’s word at least monthly. In the case of the certified medication technician, the licensed consultant nurse must review and summarize, at least monthly, thenotes oneach recipient’s health status. Therapy services provided must be smnmarized in the recipient record and progress noted at least monthly. Notes shall be made immediately of any accident, injury or illness and emergency procedures taken;
9. Medical consultation and treatment. The licensed nurse, certified medication technician, nurse consultant, or both, shall conmmnicate with each recipient’s physician to report observed changes in health status, including reaction to medicine and treatment and to obtain current medical recommenda. tions regarding such items as diet, treatment and medications. Ordered medical services shall be recorded, signed and dated by the physician.
therapy, modified diets and medication shall be in effect for a specified number of days a.8 indicated by the physician. If not specified, the period may not exceed sixty (60) days.
taken only by a licensed nurse or certified medication technician.
recipient’s record by the licensed nurse receiving them and shall be signed and dated by that person. The physician shall sign and date the order within five (5) working days after giving the phone order;
certified medication technician with a nurse consultant shall be available at all times during the program’s daily operating hours. Nursing services must be provided in
COOEOFSTATEREGllLATlONS
accordance with the particular needs of each recipient and must include the following:
medication as prescribed by the recipient’s physician;
the recipient care plan;
cipient’s health status;
recommended by a therapist and which has been prescribed by a physician; and
his/her family and program staff members of orders from the recipient’s physician;
11. Diet modifications. The provider shall provide special diets and other diet modifications as ordered by a physician. These diets shall be reviewed by a dietician, nutritionist, physician or nurse at least every six (6) months;
12. Medication administration distribution, storage and recording. Medicine or drugs shall be restricted to those prescribed for the recipient by his/her personal physician. All medications shall be labeled accurately and plainly and retained in their original container issued by the pharmacy. The containers shall be labeled with the recipient’s name; physician’s name; prescription number; name of medication; dosage; date of issuance; expiration date of all time-date drugs; and name, address and phone number of the pharmacy issuing the drug.
taking their own medication at home shall be permitted and encouraged to continue to be responsible for taking their own medications during the hours spent in the center.
without a written order signed by a licensed physician. Injectablemedicationsmay only be given by a licensed nurse. A ceaifed medication technician who has been trained by the licensed nurse may give insulin injections. Medications are to be distributed by the licensed nurse, certified medication technician or both. The licensed nurse, certified med&tion technician, or both, assigned the responsibility of medication distribution shall complete the procedure by personally preparing the dose, observing the act of swallowing oral medicines and recording it in the recipient’s record on a medication sheet.
observed by the licensed nurse or certified technician, the recipient’s physician shall be called immediately. If contact cannot be made with the personal physician, emergency medical procedures shall be followed.
shall he responsible to provide a safe, secure, locked place for medicines or drugs and make
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themavailabletotherecipient according to the instructions of his/her personal physician. Schedule II drugs shall be kept in a locked box. Medications requiring refrigeration shall be kept in a separate locked refrigerator or in a locked box within the refrigerator. Household. type medications which can be purchased without prescription, such 88 aspirin or antacids, may be retained in the center for administration as ordered by recipient’s physician.
administered or distributed shall be maintained. Records shall be kept of all Schedule II drugs. Written policies shall specify that the only individual authorized to receive, control and manage the medication and drug program is the licensed nurse. l? The system for administering, distri. buting and storing medications shall be reviewed not less than every three (3) months by the licensed nurse;
staff member (social worker, nur8e or other) must offer assistance to clients and families with personal, social, family or adjustment problems related to the primary, secondary diagnosis, or both. If professional counseling, pyscho-therapeutic services, or both, are necessary for a recipient or his/her family, the program must refer the recipient or family to the appropriate community resource; and
must provide and coordinate rehabilitative services to be performed by qualified therapists 8.8 prescribed by a physician. Rehabilitative services must include occupational, physical and speech therapy. The provider must establish agreements with individual licensed or certified physical, speech and occupational therapists (unless they are employed as staff members), or their employers, to provide consultant services to the program and, where necessary, provide direct therapeutic services to a recipient.
(4) Reimbursement.
(A) Payment will be made in accordance with a fixed fee per unit of service, a8 defined and determined by the Divirion of Medical Services, to be based on an efficient and economical provider of these services. Provider of service will receive the fixed fee for the appropriate time period as defined in paragraphs (4)(A)l. and 2. Fees will be established for-
duration of six (6) hours to a maximum of ten (10) hoursi and
hours with a minimum of three (3) hours.
ludith K. Moriarty SeclMrY * state
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(E) The averagemonthlycostto the&&for ewe in a nursing facility will be established on the effective date of this regulation and in each subsequent month of May of each state fiscal year which will become effective on July I of the following state fiscal year. (FJ The provider must maintain accurate records in accordance with the provisions of 13 CSR 70-3.030 and is subject to sanctions provided in it for false, fraudulent, abusive practices and in violation of Title XIX (Medicaid) policies, procedures and regulations. Auth: sections 208.153, RSMo (Cum. Supp. 1991), 208.159 and 208.168, RSMo (1986) and 208.201, RSMo (Supp. 1987).* This rule waspreviowly filed as 13 CSR 40-81.126. Original rule filed May 13, 1983, effective Aug. 11,1983. Amended: FiledJune 3,1993, effectiue Dec. 9,1993. Amended: Filed April 4, 1994, effectiue Oct. 30,1994. *Oliginal authority: 208.153, RSMo (1967j, amended 1973,1989,J990,1991;208.159, R&L% (1979); 208.168, RSMo (1982); and 208.201, RSMo (1987).
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