PURPOSE: This rule designates the Governor’s Advisory Council on Aging as an advisory group to the Division of Aging and establishes bylaws under which it will operate.

Editor’s Note: The secretary of state has determined that the publication of this rule in its entirety would be unduly cumbersome or expensive. The entire text of the material referenced has been filed with the secretary of state. This material may be found at the Office of the Secretary of State or at the headquarters of the agency and is available to any interested person at a cost established by law.

1. (1) The Governor’s Advisory Council on Aging advises and assists the division to—

   1. (A) Develop and implement a state plan;
   2. (B) Conduct public hearings;
   3. (C) Represent the interests of older persons; and
   4. (D) Review and comment on other state plans, budgets and policies which affect older persons.
2. (2) The Governor’s Advisory Council on Aging is composed of twenty-seven (27) members with more than fifty percent (50%) of the persons appointed to the council sixty
3. (60) years of age or older. Membership includes participants in aging services and low income minority persons.

4. (3) The bylaws of the Governor’s Advisory Council are as follows: Governor’s Advisory Council on Aging of the State of Missouri Bylaws

   1. (A) Name and Authorization.

      1. 1. The name of this organization is the

Governor’s Advisory Council on Aging for Missouri, also referred to as the council.

1. 2. The authority for the creation of the

council was derived from the rules governing the federal Older Americans Act of 1965. The Governor’s Advisory Council on Aging was formed in 1973;

1. (B) Purpose. The purpose is to—

   1. 1. Advise the governor on state govern-

ment’s impact on the independence and dignity of Missouri’s elders;

1. 2. Advise the directors of the Depart-

ment of Social Services and the Division of Aging as to the administration of these programs that impact Missourians including Older Americans Act programs, Social Services Block Grant (SSBG) programs and long-term care functions;

1. 3. Encourage the coordination of all the

state’s agencies, both public and private, as they provide services to the elderly by—

1. A. Encouraging appropriate services;
2. B. Discouraging duplication; and
3. C. Recommending new programs;

and

1. 4. Advise the governor on the state’s

budget for aging seniors;

1. (C) Functions. The functions which the council performs in implementing the purpose are to—

   1. 1. Investigate and advise about the

needs, concerns and potential of Missouri’s elderly population;

1. 2. Review and advise about the general

direction of the Missouri Division of Aging and other statewide aging services;

1. 3. Convene technical groups to study

topical areas (that is transportation, health, housing, etc.);

1. 4. Provide direct access to the system for

the elderly;

1. 5. Perform as a state level interagency

council on aging;

1. 6. Advise and impact national aging

related organizations and agencies; and

1. 7. Promote public awareness activities to

enhance the independence and dignity of Missouri’s elderly;

1. (D) Membership. The council will consist of twenty-seven (27) members appointed by the governor;

2. (E) Term of Membership.

   1. 1. The term of membership will be for

three (3) years beginning October 1, unless an appointment is made to fill a vacancy on the council. When a term is completed, the term shall extend until a successor is appointed and duly qualified.

1. 2. No member shall serve for more than

two (2) consecutive three (3)-year terms.

1. 3. Members who are absent for two (2)

consecutive meetings will be contacted by the chairperson of the council to review their lack of participation and inquire whether the members wish to continue to serve on the council. If the member wishes no longer to serve, the chairperson will relate this information to the governor;

1. (F) Officers. The officers of the council will be one (1) chairperson, a first vice-chairperson and a second vice-chairperson who will be elected by the council annually and shall serve no more than two (2) consecutive one (1)-year terms in the same office;

2. (G) Committees, Special Committees, Subcommittees and Ad Hoc Committees.

   1. 1. The executive committee shall be

composed of the chairperson, first vice-chairperson, second vice-chairperson and the past chairman as an honorary member. The executive committee shall have all powers of the council between council meetings. The executive committee must immediately inform the council about any actions which officially communicate to the governor’s office or the directors of the Department of Social Services and the Division of Aging. The executive committee must inform the council at its next meeting about actions which create or appoint special committees, subcommittees, ad hoc committees or other special appointments.

1. 2. Standing committees will be created

by the council. These committee(s) shall have the name(s), powers, duties and existence as may be determined from time-to-time by action of the council.

1. 3. The chairperson of the council will

appoint special committees, subcommittees and ad hoc committees as deemed necessary. Duration of these committees will not exceed the term of office of the chairperson of the council.

1. 4. The chairperson and vice-chairperson

of the committee, special committee, subcommittee or ad hoc committee will be appointed by the chairperson of the council. The committee, special committee, subcommittee or ad hoc committee chairperson shall appoint the membership. Council members will be assigned to at least one (1) committee but assigned to no more than two (2) committees. Membership will not be limited to members of the council. Noncouncil members may serve on no more than one (1) committee, special committee, subcommittee or ad hoc committee;

1. (H) Meetings.

   1. 1. There will be a minimum of four (4)

meetings, one (1) of which will be the annual meeting of the council.

1. 2. Place and time of meetings will be

determined by the council.

1. 3. Special meetings may be called at any

time by the chairperson upon ten (10) days’ notice to the members of the council. The purpose of these meetings must be stated at the time the meeting is called.

1. 4. Special meetings will be called by the

chairperson when petitioned by twelve (12) members of the council within ten (10) days’ notice prior to the meeting. The purpose of these meetings must be stated at the time the meeting is called by the chairperson.

1. 5. A quorum will be met when twelve

1. (12) members of the council are present for voting;

   1. (I) Reports. Annual reports of each committee’s activities and recommendations shall be submitted to the council chairperson at least thirty (30) days prior to the annual meeting. The annual council report to the governor of the council’s activities and recommendations shall be presented by the council chairperson and approved by the council at the annual meeting. Other reports will be made as deemed necessary by the council to the governor, director of the Department of Social Services and the director of the Division of Aging;
   2. (J) Staffing. Staff for the council and its committees will be provided or procured, or both, by the Division of Aging;
   3. (K) Parliamentary Authority. Robert’s Rules of Order, revised, shall be the parliamentary authority governing the meetings of the council and all committees subject to state law and these bylaws; and
   4. (L) Amendments. These bylaws may be amended at any regular meeting of the council by two-thirds (2/3) of the members present and voting; and provided that notice of the proposed amendments has been made known to the members, with prior notice given at the previous meeting or by letter to the council members thirty (30) days prior to the meeting at which they will be discussed. Amendments so approved will be submitted to the governor, director of the Department of Social Services and the director of the Division of Aging for review and comments prior to implementation.

AUTHORITY: section 660.050, RSMo 1986.* This rule was previously filed as 13 CSR 15-6.030. Original rule filed Jan. 6, 1986, effective April 30, 1986. *Original authority 1984, amended 1988.