PURPOSE: This rule identifies the forms in which funds are received by the Investment and Cash Management Office. The rule also sets deadlines for receiving each type of funds at the Investment and Cash Management Office for both normal working days and the last working day of the fiscal year.

Editor’s Note: The secretary of state has determined that the publication of this rule in its entirety would be unduly cumbersome or expensive. The entire text of the material referenced has been filed with the secretary of state. This material may be found at the Office of the Secretary of State or at the headquarters of the agency and is available to any interested person at a cost established by state law.

1. (1) The Department of Revenue’s Investment and Cash Management Office (ICMO) receives or processes all funds for deposit to the state bank accounts. The term funds includes:

   1. (A) Coin, currency and checks physically brought to the ICMO;
   2. (B) Validated deposit tickets representing monies deposited in collection accounts at banks under contract with the state treasurer; and
   3. (C) Request For Funds forms (United States Treasury TFS 5805a) representing monies which will be transmitted to the state bank account electronically.
2. (2) A revenue transmittal form (Missouri SAM 540) must accompany all funds submitted for deposit. State agencies must prepare revenue transmittal forms according to Section I-2 of the State of Missouri Financial Management and Control System Agency Procedures Manual, as amended.

3. (3) The ICMO has different procedures for each type of funds received.

   1. (A) Coin, currency and checks which are not in locked bags or suitcases must be retotalled by ICMO personnel and those totals must be compared to the totals on the accompanying revenue transmittal forms. ICMO personnel must also secure these monies and prepare deposit tickets.
   2. (B) Coin, currency and checks which are presented in locked bags or suitcases and are accompanied by deposit tickets require less processing by ICMO personnel. In this case, each deposit ticket must agree to its corresponding revenue transmittal form.
   3. (C) Validated deposit tickets are usually received in bundles. ICMO personnel retotal each bundle and compare the total to the total on the accompanying revenue transmittal form.
   4. (D) For electronic funds transfers, agencies should bring the Request For Funds form and its corresponding revenue transmittal form to the ICMO before the anticipated receipt of the transfer. ICMO personnel will make a deposit ticket for each transfer and send it to the bank so that the bank is aware of the transfer and can validate the deposit ticket upon receipt of the transfer.

4. (4) The ICMO normally makes a bank deposit by 4:00 p.m. each working day. In order to balance receipts and deliver the deposit to the bank on time, the following deadlines apply:

   1. (A) Coin, currency and checks which are not in locked bags or suitcases must be received at the ICMO by 2:00 p.m. in order to be taken to the bank that day. Coin, currency and checks received in this fashion after 2:00 p.m. normally will be taken to the bank the following working day;
   2. (B) Coin, currency and checks submitted for deposit in locked bags or suitcases must be received at the ICMO by 3:00 p.m. in order to be taken to the bank that day. Coin, currency and checks received in locked bags or suitcases after 3:00 p.m. normally will be taken to the bank the following working day;
   3. (C) Validated deposit tickets from collection accounts must be received at the ICMO by 2:00 p.m. in order to be considered part of that day’s business. Validated deposit tickets from collection accounts received after 2:00 p.m. will be considered part of the next working day’s business; and
   4. (D) All electronic fund transfer advices normally must be received at the bank by 10:00 a.m. to be included in that day’s business.

5. (5) On the last working day of the fiscal year, all money must be deposited at the bank by 2:00 p.m. in order to be included in that fiscal year’s deposit. Thus, in order to balance all funds and make a deposit by 2:00 p.m. on the last working day of the fiscal year, the following deadlines apply:

   1. (A) Coin, currency and checks which are not in locked bags or suitcases must be received at the ICMO by 10:00 a.m.;
   2. (B) Coin, currency and checks which are in locked bags or suitcases must be received at the ICMO by 12:00 (noon);
   3. (C) Validated deposit tickets from collection accounts must be received at the ICMO by 10:00 a.m.; and
   4. (D) Electronic funds transfer advices must be received at the bank by 1:00 p.m. 12 CSR 10-42

AUTHORITY: section 136.110, RSMo 1986. Original rule filed Jan. 20, 1987, effective May 11, 1987.