PURPOSE: This rule establishes standards for safety and physical security of state-controlled facilities.

1. (1) General. The standards in this chapter apply to requirements for facilities and facility equipment. Requirements for or relating to operations of the facility occupants are not addressed, except as they affect facility safety and security. References to codes will be interpreted to mean current codes as established in 1 CSR 30-3.030(3)(D).

   1. (A) Fire Prevention and Protection.

      1. 1. Coordination with local fire depart-

ment. Facility managers for each site shall establish liaison with the local fire department. The local fire department shall be invited to make informal inspections and make recommendations for fire prevention and protection. The visits by fire fighters also provide the opportunity for them to be familiar with the facility and contents, which will enhance the effectiveness of their operation if a fire occurs. The coordination shall also address emergency actions that are appropriate for state employees at the facility, including limitations on actions by these employees.

1. 2. Inspections by state employees.

Facility managers shall designate one (1) or more persons to make regular scheduled fire prevention inspections. The number of persons designated will depend on the area, the items to be inspected and the interval between inspections. Inspection of fire extinguishers and hoses shall be included. Each extinguisher and hose shall have a tag to record date and initials for each inspection. In some locations, these inspections can be incorporated into preventative maintenance schedules. A report of deficiencies noted shall be made to the facility manager and corrective action shall be initiated.

1. 3. Installed alarm systems. Installed

alarm systems shall be included in preventative inspection and maintenance schedules. Installed alarm systems shall be tested periodically on a regular schedule. The date and results of each test shall be entered into the system maintenance file record. The local fire department shall be advised of the test, to prevent unneeded response. Failure of an alarm system to function properly in a test shall be considered an emergency condition and corrective action shall be taken immediately.

1. 4. Fires in adjacent facilities or areas.

Emergency planning shall include actions to be taken in the event of fires in adjacent facilities or areas. Liaison to allow notification to or from occupants in adjacent facilities shall be established. Grounds maintenance shall incorporate measures to minimize potential for trash, grass or brush fires.

1. 5. Evacuation plans. In coordination

with local fire departments, an evacuation plan shall be established for each facility. The plan shall include routes, exits and assembly areas for occupants. A plan of the exit routes for each floor shall be posted on that floor. Evacuation plans shall include the appointment of one (1) senior employee and at least one (1) alternate for each assembly area to account for personnel assigned to that area. In the event of a fire, fire fighting personnel shall be advised of personnel not accounted for. The plan shall also include designation of fire lanes in drives adjacent to the facility and actions to assure that these lanes remain clear.

1. 6. Fire drills. At least once annually, in

addition to regular alarm system tests, a fire drill shall be held. All personnel shall be required to evacuate the facility by designated routes to designated assembly areas. In the designated assembly areas, a list will be made of all persons assigned to, but not present in, the assembly area. One (1) or more employees, as appropriate, shall be designated to assure that fire lanes have been cleared. After each fire drill, the facility manager shall require a report of actions and observations from each person who is assigned a fire emergency task. Reports may be formal or informal and they will be considered in reviewing the effectiveness of the fire drill. After reviewing actions and results of fire drills, the facility manager shall take action and/or make recommendations, as appropriate, to incorporate improvements into the plan.

1. (B) Preparedness for Other Emergencies. Similar plans for action in the event of other emergencies shall be prepared. The plans shall be coordinated with local agencies to assure organized efforts by all parties when action is necessary. The plans shall emphasize actions and procedures to promote protection and safety of personnel and to minimize potential damage to property.

2. (C) Electrical System Safety. Electric code requirements (1 CSR 30-3.030(3)(D)) shall be met for all wiring and electrical equipment.

   1. 1. Inspections. Preventative inspection

and maintenance schedules shall include inspection (and servicing as appropriate) of electric wiring and equipment. Deficiencies noted in capacity or condition of electric wiring or equipment shall be evaluated immediately to determine the potential as imminent hazards. Deficiencies determined to be imminent hazards shall be scheduled for immediate correction. Other noted deficiencies shall be scheduled with priority as indicated in 1 CSR 30-4.020(4)(B).

1. 2. Controls. Electrical protection and

control equipment shall be secured in locked cabinets or enclosures, with access limited to authorized personnel. Emergency planning shall include actions for appropriate operation of electrical controls. This planning shall be coordinated with local emergency agencies to assure their awareness of these actions for their own operations in an emergency.

1. 3. Repairs. Repairs to electrical wiring

and equipment shall be accomplished only by experienced personnel following procedures to assure minimum potential hazards. Except under emergency conditions, repairs to electrical wiring or electrical equipment shall be accomplished by a team of two (2) or more persons. Materials and equipment installed during electrical repairs shall be in accordance with current codes.

1. 4. Lighting. Safety and/or emergency

lighting shall provide minimum lighting levels to assure safe movement of personnel. Emergency lighting, including exit lights, shall be included in preventative inspection and maintenance programs, to assure proper functioning in accordance with current codes. Date and result of each test or inspection shall be recorded in the system maintenance record file. Night lighting shall be adequate to provide minimum essential light levels in all corridors or aisles.

1. (D) Facilities and Facility Equipment.

   1. 1. Floor loads. Floors are designed to

carry specific loads. Normally these loads are expressed in terms of concentrated loads (such as file cabinets) on a small area or uniform loads (such as desks) spread over a wider area. Facility managers shall become familiar with the design floor loads and insure that equipment and/or rows of file cabinets or similar heavy loadings do not exceed the designed capacity. When expertise is not available in the department/agency, requests for assistance in establishing floor load capacities may be directed to the Division of Design and Construction.

1. 2. Floor and stair finishes. Floor and

stair finishes shall be maintained in a safe condition. Selection of floor waxes shall include consideration for skid resistance and stairs shall have nonskid surfaces or strips. Tiles on floors or stairs, stair nosings, nonskid surfaces or strips shall be maintained in a secure uniform surface. In corridors, aisles or stairs, loose, broken or missing tile, stair nosing or nonskid materials shall be considered as imminent health and safety hazards and shall be scheduled for immediate correction.

1. 3. Equipment, controls and moving ele-

ments. Equipment with exposed moving elements or drives shall be in enclosed and/or locked spaces to prevent accidental contact by personnel. High voltage, high amperage and high temperature equipment or controls shall be in locked cabinets and/or spaces with access limited to authorized personnel. Main electrical control equipment, main valves and other utility or equipment controls shall be in locked spaces with access limited to authorized personnel.

1. 4. Storage of flammable materials and

gases. Storage for flammable materials and gases shall be limited to the minimum quantities, consistent with usage rates and available delivery schedules. Since these materials are especially hazardous to health, safety and property, they will be stored and handled accordingly. Ventilated, secured storage accessible only to authorized personnel shall comply with current codes. Where possible, this storage shall be in a separate facility. The access to and storage or use of these materials shall be carefully controlled in accordance with current codes.

1. (2) Security.

   1. (A) General. Security standards indicated in this section are minimum and apply to physical security of facilities. These standards do not address requirements for security personnel or security requirements for functions or activities of the facility occupants, since these are operations responsibilities of the various department/agencies. Security requirements for facilities of the Department of Corrections are exempted from the requirements of this chapter.
   2. (B) Locks and Key Control. The security (against compromise) of locks shall be commensurate with need for security of the area or element being secured. Consultation with local police is an excellent source for establishing specifications on locking devices to meet high security requirements. The security of locking devices is dependent on the control of keys and combinations. A single missing key can compromise the security of a lock and the area or item secured by that lock. Strict accounting shall be maintained for all keys made for all facility locking devices. All keys made for locking devices which secure facilities or facility equipment shall be numbered and identified (in records) with the locking device. Each key for a facility locking device shall be issued by number to a specific individual and the issue of all keys shall be recorded in a key control register. All personnel leaving employment at the facility shall be required to return all keys issued for facility locking devices and the returns shall be recorded in the register. A periodic inquiry shall be made to determine the location of all keys for facility locking devices. If one (1) or more keys are missing, a determination of need for changing the locks and issuing new keys shall be made. A similar register shall be maintained for facility locking devices with combinations. When personnel leave employment at the facility, a determination of need for changing the combinations of facility locking devices shall be made.
   3. (C) After Hours Access. After hours access to every facility shall be limited to an absolute minimum, consistent with requirements for accomplishing assigned functions or tasks. This access, if more than occasional, shall be documented with an after hours register. The register shall indicate the name of each individual, the area or areas of the facility to be visited or occupied, the purpose of the visit, the date and the times of arrival and departure. 1 CSR 30-4
   4. (D) Security Lighting. Security lighting, when augmented by surveillance and/or irregular periodic patrols, is an effective deterrent against burglaries and vandalism. The lighting shall be designed and used with consideration for minimum effective light levels and energy conservation. Controls for automatic turn-on and turn-off shall be incorporated in all security lighting.
   5. (E) Coordination With Local Police Agencies. Coordination shall be established with local police agencies to enhance the security of all state facilities. Coordination shall include providing names of persons to be notified in case of emergency or breach of physical security and a request for surveillance and/or patrols of the area. Local police shall be notified of the presence and/or location of items needing a high degree of security and items which may be likely targets for theft and vandalism. Posted signs, for notification in case of emergency, shall list only the telephone number of the local police or security office. The local police or security office can then notify personnel who should respond for an emergency. This notification system avoids the danger of an employee being forced to provide entry for unauthorized persons.

AUTHORITY: sections 8.320 and 8.360, RSMo 1986.* Original rule filed July 9, 1982, effective Nov. 15, 1982. *Original authority: 8.320 and 8.360, RSMo 1958, amended 1965.