PURPOSE: This rule defines terms as used in the rules under this chapter for the Capital Improvement and Maintenance Budget.

1. (1) Capital Improvement and Maintenance Budget. The Capital Improvement and Maintenance Budget for a department is the total of all construction and maintenance/ repair requirements as submitted in the department’s annual budget. This provides the documentation to support the department’s request for funding of the proposed budget.

2. (2) Categories. There are two (2) categories (construction and maintenance/repair) established for the Capital Improvement and Maintenance Program. The budget submissions will be prepared in these two (2) categories, separately defined in (2)(A) and (B) to permit consideration in separate appropriation bills.

   1. (A) Construction. Construction is work which substantially improves, increases value or capacity or extends useful life beyond that in the Standards of Existing Construction.
   2. (B) Maintenance/Repair. Maintenance/ repair is work which is necessary to preserve or re-establish the condition of a facility or element at the Standard of Existing Construction. Maintenance/repair work does not substantially improve, increase value or capacity or extend the useful life of a facility or element, except as required to meet current codes and standards.
3. (3) Complex. A complex is a group of two (2) or more sites, closely located, which serve a single operation, operational entity or institution. A complex includes individual sites which are separated by major roads or other property under control of other agencies or owners.
4. (4) Facility. A facility is any improvement on real property which provides for performance of functional requirements by the occupants. A facility is a complete usable entity, requiring only the setting of personal property, connection to utilities and/or support facilities (parking, roads, walks, etc.) for its full operation. The term facility will normally refer to a building or structure, but may refer to any real property improvement.
5. (5) Facility Inspection and Condition Report. The Facility Inspection and Condition Report is required for compliance with sections 8.330 and 8.360, RSMo (1986). This annual report indicates the condition of a facility, its major components or systems and the requirements for maintenance/repair. The director, Division of Design and Construction has designated the LABS as the format for this annual report.
6. (6) Operating Budget. The operating budget is that portion of a department’s annual budget which requests funding for personal property, operating expenses, personnel and other costs not included in the Capital Improvement and Maintenance Budget.
7. (7) Priorities. Priorities are assigned to budget items to demonstrate the order of importance or need. 1 CSR 30-2
8. (8) Real Property. Real property includes any interest of the state in land, buildings, structures, roads or other improvements.
9. (9) Site. A site is a single parcel of real property bounded on all sides by property under the control of others. A site will include all land, buildings, structures, utilities and other improvements within the boundaries of that site.
10. (10) Standard of Existing Construction. The Standard of Existing Construction for the purposes of the Capital Improvement and Maintenance Program, is the level of quality, capacity and appearance produced by the last construction work performed on the facility.
11. (11) This rule, to the extent practical, will be used to supplement Fiscal Year 1983 Budget Instructions. This rule becomes effective with the budget submission for Fiscal Year 1984.

AUTHORITY: sections 8.320, 8.360, and 33.220, RSMo 1986.* Original rule filed July 9, 1981, effective Feb. 15, 1982. Emergency amendment filed June 14, 1985, effective July 1, 1985, expired Oct. 29, 1985. Amended: Filed June 14, 1985, effective August 26, 1985. *Original authority: 8.320 and 8.360, RSMo 1958, amended 1965 and 33.220, RSMo 1939, amended 1945, 1971.