PURPOSE: This rule requires the establishment of a grievance procedure, states its objectives and defines management responsibility for its implementation. (1) Grievance Procedure Established. The settlement of differences within the classified service between management and employees shall be provided through the establishment of an orderly grievance procedure in each division of service subject to the State Personnel Law.

1. (A) The established grievance procedure in any division of service shall apply to employment conditions and related matters over which the appointing authority has complete or partial jurisdiction and for which redress is not provided by the personnel law, rules or procedures.
2. (B) The grievance procedure shall not apply in instances where the grievance involves personnel transactions or administrative decisions of the appointing authority for which the personnel law or rules provide a specific appeal to the Personnel Advisory Board or review by the personnel director.
3. (C) The responsibility and authority of appointing authorities to create, promulgate and enforce operational policies for the efficient and effective operation of the divisions of service is not altered by the ability of employees to use the grievance process to question the application of these policies or to seek clarifications or modifications of them.

4. (2) Objectives of Grievance Settlements. To every extent possible, the grievance procedure shall be designed to—

   1. (A) Resolve the grievance quickly;
   2. (B) Settle the disagreement informally at the employee-supervisor level when possible;
   3. (C) Correct, if possible, the cause of the grievance to prevent future similar complaints; and
   4. (D) Assure fair and equitable treatment of all employees and to promote harmonious relations generally among employees, supervisors and administrative staff.

5. (3) Management Responsibility. Each appointing authority shall prepare and submit to the personnel director for review, for the purpose of ascertaining conformance with this rule, formal written procedures for submission of grievances by employees and for prompt and orderly consideration and determination of the grievances by supervisors and administrators. The appointing authority shall be responsible for carrying out the provisions of the grievance procedure.

   1. (A) The grievance procedures of each division of service shall distinguish between issues subject to review by the personnel director or the Personnel Advisory Board and other matters subject to the grievance procedure. If there are separate procedures for filing internal complaints of discrimination, sexual harassment, retaliation for grievances or other matters, these shall also be identified.

   2. (B) The grievance procedure shall include the following minimum provisions:

      1. 1. Except where the agency has a sepa-

rate procedure as stated in subsection (3)(A), the procedure shall begin with the immediate supervisor and, if not resolved to the satisfaction of the grievant at the beginning or succeeding steps, shall end with the appointing authority;

1. 2. The procedure shall require that the

grievance and responses be in written form beginning at the first step, unless agreed to by both parties. A copy of all written responses will be delivered to the grievant. A copy of all written grievances and responses will be 1 CSR 20-4

filed with the appointing authority or his/her designated representative;

1. 3. The procedure shall include specific

time frames for filing and responding to grievances at each step. The procedure may include a method of extending time frames initiated by the grievant or management, or both;

1. 4. The procedure shall include a provi-

sion prohibiting retaliation or harassment for filing a grievance and for investigating charges of alleged retaliation or harassment. Each agency must give employees alleging retaliation for grievances an opportunity to address this allegation to a higher level than the alleged incident;

1. 5. The procedure shall permit group as

well as individual grievances;

1. 6. The procedure shall allow the griev-

ant reasonable time off from duty for attendance at formal grievance hearings; and

1. 7. The procedure shall include a method

for informing all employees of the existence of the grievance procedure and for providing a copy of the grievance procedure and appropriate forms to employees desiring to file a grievance.

AUTHORITY: section 36.070, RSMo 2000.* Original rule filed Dec. 8, 1975, effective Dec. 19, 1975. Amended: Filed Dec. 1, 1992, effective July 8, 1993. Amended: Filed Sept. 16, 2002, effective March 30, 2003. Amended: Filed April 14, 2005, effective Nov. 30, 2005. *Original authority: 36.070, RSMo 1945, amended 1979, 1995.