PURPOSE: This rule describes the general organization and operation of the Personnel Division and the Personnel Advisory Board and the methods and procedures where the public may obtain information or make submissions or requests.

1. (1) Division of Personnel. The Division of Personnel is a division of the Office of Administration of the state government. It is responsible for the administration of a uniform system of classification and pay and a system of personnel management based on merit principles in accordance with the provisions of the State Personnel Law. In addition, it is the duty of the division to—

   1. (A) Promote uniformity in employment conditions and compensation of state employees;
   2. (B) Establish and direct a central labor relations function for the state which shall coordinate labor relations activities in individual state agencies, including participation in negotiations and approval of agreements;
   3. (C) Develop, implement and administer a central training program of mandatory and elective training for persons employed in management positions in agencies of state government, and encourage and assist in the development of specialized training activities as can best be administered internally by these individual agencies;
   4. (D) Provide aid to departments in personnel matters; and
   5. (E) Develop a career system of state service that will enable the state to utilize all its personnel in as efficient and effective a manner as possible without restrictions of department, agency or other entity of the executive branch of state government.

2. (2) Personnel Advisory Board. Within the Division of Personnel is the Personnel Advisory Board consisting of seven (7) members who are nominated by the commissioner of administration and appointed by the governor with the advice and consent of the senate. Four (4) members of the board shall be public members, citizens of the state who are not state employees or officials, of good character and reputation, who are known to be in sympathy with the application of merit principles to public employment. Two (2) members shall be employees of either a merit agency or an agency covered by uniform classification and pay, one a member of executive management, and one a non-management employee. Members who are employees shall not participate in disciplinary appeal decisions from their agencies. The state equal employment opportunity officer shall be a member of the board. No member of the board, during his/her term of office, or for at least one (1) year prior to that, shall be a member of any local, state or national committee of a political party or an officer or member of a committee in any partisan political club or organization, or hold, or be a candidate for, a partisan public office. An employee member who leaves state employment or otherwise fails to further qualify for the appointment shall vacate the position. The Personnel Advisory Board prescribes rules, approves classification and pay plans prepared by the Division of Personnel and conducts appeal hearings for examination applicants and employees in agencies subject to the State Personnel Law. In addition to these and other duties imposed upon the board by law and elsewhere in these rules, it is also the duty of the board to—

   1. (A) Represent the public interest in the improvement of public personnel administration in the state;
   2. (B) Advise the governor and the director on problems concerning personnel administration;
   3. (C) Advise and assist the director in fostering the interest of institutions of learning and civic, professional and employee organizations in the improvement of personnel standards in the public service;
   4. (D) Make any investigation which it may consider desirable concerning the administration of the personnel subject to this law; and
   5. (E) Make annual reports, and special reports, as it considers desirable, to the governor and general assembly regarding personnel administration in the state service and recommendations for improvement.

3. (3) Personnel Director. The personnel director is appointed by the governor, subject to the advice and consent of the senate, from a list of the five (5) most qualified applicants provided by the Personnel Advisory Board. S/he shall be appointed for a term of four (4) years beginning on July 1 following the election of a governor, which term may be renewed at its expiration at the option of the governor.

   1. (A) Qualifications. The director must be a person who is familiar with the principles and methods of personnel administration and who is familiar and in sympathy with the application of merit principles and efficient methods 1 CSR 20-1

of public employment. The personnel director, during his/her term of office or for one (1) year prior to that, shall not be a member of any local, state or national committee of a political party, be a member of any partisan political club or organization, actively participate in any partisan political campaign, or hold or be a candidate for any partisan public office.

1. (B) Duties. The director, as executive head of the Personnel Division, directs and supervises all its administrative and technical activities including preparation and maintenance of the position classification and pay plans; the recruitment, examination and certification of eligible job applicants; the review and approval of personnel transactions; the audit and certification of payrolls and the establishment of a system of employee service reports. In addition to the duties imposed elsewhere in these rules, it is also his/her duty to—

   1. 1. Attend all meetings of the board and

to act as secretary and keep minutes of its proceedings;

1. 2. Establish and maintain a roster of all

officers and employees subject to the classification and pay provisions of the State Personnel Law, in which there is set forth for each employee, a record of the class title of the position held; the salary or pay; any change in class title, pay or status; and other data as may be deemed desirable to produce significant facts pertaining to personnel administration;

1. 3. Appoint, under the provisions of the

state personnel law, and with the approval of the board, to fix the compensation of employees of the division, and experts and special assistants as may be necessary to carry out effectively the provisions of the law;

1. 4. Direct the activities of the Personnel

Division and its staff and to maintain proper discipline and work standards;

1. 5. Develop, in cooperation with appoint-

ing authorities, training programs for employees;

1. 6. Investigate from time-to-time the

operation and effect of the law and of the rules and to report findings and recommendations to the board and to the governor;

1. 7. Make annual reports regarding the

work of the division and special reports as considered desirable to the board, the general assembly and to the governor;

1. 8. Perform any other lawful act which is

considered necessary or desirable to carry out the purposes and provisions of the law; and

1. 9. Assist the commissioner of adminis-

tration with personnel work in all state agencies to upgrade and improve the uniform quality of state employment.

1. (4) Methods of Operation. The Personnel Division conducts its general operations with headquarters in Jefferson City, Missouri. It also conducts periodic examinations in a number of other locations throughout the state for the convenience of applicants and to meet the needs of the state service. Public hearings on rule changes and the pay plan are normally held by the Personnel Advisory Board in Jefferson City as are the regular meetings of the board.
2. (5) Public Information Procedures. Notices of merit system examinations describing eligibility requirements and procedures for filing applications are published by the Division of Personnel, posted in its office and provided to state agencies and institutions in which positions exist in the class for which the examinations are offered. The Division of Personnel will use various means to make applications available which may include paper and electronic forms. Further information concerning examinations available, application procedures, employee appeal rights and procedures for submission of appeals, general merit system provisions and related matters may be obtained from the Jefferson City office of the Division of Personnel.

AUTHORITY: section 36.070, RSMo 2000.* Original rule filed July 9, 1947, effective July 19, 1947. Amended: Filed April 23, 1974, effective May 2, 1974. Amended: Filed Dec. 8, 1975, effective Dec. 19, 1975. Amended: Filed Feb. 25, 1992, effective Aug. 6, 1992. Amended: Filed May 15, 1996, effective Nov. 30, 1996. Amended: Filed Dec. 15, 2004, effective June 30, 2005. *Original authority: 36.070, RSMo 1945, amended 1979, 1995.