PURPOSE: This rule describes the requirements established to allow uendors on the Statewide Vendor File to partielpateinthedirectdepositofvendor payments. Editor’s Note: This rule is used in conjunction with 15 CSR 50-3. (1) Vendors on the Statewide Vendor File desiring to participate in the state’s direct deposit program must complete section A of the Vendor Automated Clearing House Application form (Exhibit A). The form is provided by any state agency to the vendor who shall be responsible for completing section B before forwarding it to the Office of Administration, Division of Accounting. The completed application authorizes the Office of Administration to deposit (credit) a vendor’s designated , -~.. checking or savings account for the amount of a required payment. It also authorizes a vendor’s account to be debited only when an error has occurred resulting in an erroneous payment to the vendor. (2) Direct deposit of vendor payments will begin following the submission of a properly completed application form to the Office of Administration, Division of Accounting, the successful processing of a test transaction through the banking system and the election by a state agency to make payment to a participating vendor using the direct deposit option. ,, ._ (3) The state will conduct vendor direct deposit through the automated clearing house system, utilizing an originating depository financial institution. The rules of the National Automated Clearing House Association and its member local Automated Clearing House Associations shall apply, as limited or modi. fied by law. Auth: section 33.155, RSMo (Cum. Supp. 199OJ.* Emergency rule filed Aug. 25, 1992, effectiue Oct. 1, 1992, expired Jan. 28, 1993. Emergency rule filed Dec. 30, 1992, effectiue Jan. 29,1993, expired May 28,1993. Original rule filed Aug. 2.5,1992, effectiue April 8, 1993. iOiiginal authority 1990.

Judith K. Moriarty (Z/16/93) CODE OF STATE REGULATIONS Iecratsry 01 SblP 1 CSR lo-I)-ADMINISTRATION

OFFICE OF ADMINISTRATION DIVISION OF ACCOUNTING VENDOR AUTOMATED

VOIDED CHECK OR DEPOSIT TICKET MUST BE ATTACHED. OR NUMBER

I “ENOOR’CC’MPANY NAME

TYPEOFnPPLlCATION q NEW q CHANGE TYPE OF ACCOUNT CHECK ONLY ONE 0 C (CHECKING) RO”TlNG NVMBER

IO. I HEREBY AUTHORIZE THE STATE OF MISSOURI TO:

1. A. lN,TlATE CREDIT ENTRIES ADJUSTMENTS FOR ANY CREDIT ENTRlES MADE
2. B. TERMINATE MY ENROLLMENT OR ALL OF MY PAYMENTS
3. C. I UNDERSTAND THAT THIS DOCUMENT NATURE WHATSOEVER. AGENCY OF THE STATE OF MISSOURI.

I HAVE REVIEWED THE VENDOR Division IO-Commissioner

EXHIBIT A

CLEARING HOUSE APPLICATION

SEE INSTRUCTIONS

I

- q CANCEL

0 S (SAVINGS)

(DEPOSITS) AND TO INITIATE, IF NECESSARY, DEBIT ENTRIES IN ERROR TO MY ACCOUNT.

IN THE PROGRAM IF THE STATE IS LEGALLY OBLIGATED

FOR ANY REASON.

SHALL NOT CONSTITUTE AN AMENDMENT

OF ANY CONTRACT. PURCHASE ORDER, OR OBLlGATlON

INFORMATlON FOR COMPLETENESS AND ACCURACY, of Administration

ON REVERSE SIDE

(WITHDRAWALS) OR

TO WITHHOLD PART

OR ASSIGNMENT, OF ANY THAT I MAY HAVE WITH AN

(Z/16/93) Judith K. Moriarty secretaly Of state Chapter g--Requirements for Direct Deposit of Vendor Payments

Below ate general the following

If you have questions electronic

If you have questions Administration.

If you are approved check, you must contact

SECTION A COMPLETION

1. 1. Complete Section A:

   Vendor Number Purchasing of Purchasing

   Routing Number business checks or deposit

   Depositor following PLEASE VERIFY YOUR DEPOSITOR FINANCIAL

2. 2. Attach a voided is necessary
3. 3. Return completed City, MO 65102.
4. 4. ACH Transactions Division of Accounting.
5. 5. Changing designated your account House application Division of Accounting IS DEPOSITED
6. 6. TO delete #4 checked Jefferson City, MO 65102. All of the information

SECTION S COMPLETION

1. 1. Vendor Number
2. 2. Sign, date and list your phone number.
3. 3. Forward to the Office of Administration.

Judith K. Moriarty Seerota,” Of State instructions regarding the State of Missouri’s ACH electronic

regarding

transfer process, you should contact

regarding

Division of Accounting.

by the Division the agency with whom you conducted

INSTRUCTIONS-VENDOR

The vendor

and Materials Management. and Materials Management

Your

Account Number the routing number. NOTE: Check number

INSTITUTION.

business

to verify your account

application

will be

Financial Institution account at your and/or your with the new at the above address. PLEASE DO NOT CLOSE AN OLD ACCOUNT INTO YOUR NEW ACCOUNT,

your ACH electronic or send a signed

INSTRUCTIONS-AGENCY

Verify vendor

(Z/16/93)

for completion

the receipt

completion

of Accounting

number

financial institution’s tickets (9 digits).

Your depositor

check or a deposit information

to the state agency or the Division

initiated approximately

or Depositor

financial institution financial institution. information

transfer you should letter to the ACH Coordinator,

information

Division

of the Vendor Automated

of your ACH electronic your financial

Of the application

for ACH electronic

is the number Contact the state agency who buys your products if you are unsure of your vendor number.

routing

account is not included

ACCOUNT NUMBER AND ELECTRONIC

ticket to the back of with your financial

30 days after a properly

Account Vendor ACH Transactions until the Division TO redesignate, and forward

either

contained

‘\

per the statewide

of Accounting. Clearing House Application.

transfer process:

transfer

institution.

form, contact

transfer

business. The method of payment

assigned to you by the Office

number is printed

number is printed in the depositor

the original

institution.

of Accounting,

of Accounting

complete and submit a new Vendor Automated

to the state agency

complete an application Division of Accounting, on the form must be included

vendor file, at your financial

the ACH Coordinator

of payments

of Administration,

on the bottom

on the bottom account ROUTING

(white copy)

Truman Building, P.O. Box 609. Jefferson

completed application

will continue is notified that you wish

listed on your original UNTIL THE FIRST PAYMENT

form with Truman Building, for a cancellation. 1 CSR 10-9

It is important

institution or

with the Office

and you receive is the agency’s

Division

or services or the Division

left hand portion

of your business number. NUMBER WlTH YOUR

of this application.

is approved

to be deposited to redesignate

application

the cancel box P.O. Box 609, ,

m

to note

the ACH

of

a paper decision.

of

of your

checks

This

by the

into your

Clearing or the

in item