Mo. Code Regs. Ann. tit. 1, § 10-15.010
PURPOSE: This rule complies with the statutory requirement that the commissioner file a written plan document in accordance with Chapter 536, RSMo.
(1) The cafeteria plan for state employees, authorized by section 33.103, RSMo shall contain the following items:
(2) The commissioner of administration shall maintain the cafeteria plan, the dependent care assistance plan and the flexible medical benefits plan, in written form, denominated as the Missouri State Employees’ Cafeteria Plan (Appendix A), the Missouri State Employees’ Dependent Care Assistance Plan (Appendix B) and the Missouri State Employees’ Flexible Medical Benefits Plan (Appendix C), which are included herein, for Plan Year 1998 and years following. MISSOURI STATE EMPLOYEES’ CAFETERIA PLAN
The State of Missouri through the Office of Administration hereby amends and restates the Missouri State Employees’ Cafeteria Plan
(hereinafter called the MSECP) effective January 1, 2006. The provisions of the MSECP, as set forth in this document and the attendant documents for the Missouri State Employees’ Dependent Care Assistance Plan (Appendix B, hereinafter called the MSEDCAP) and the Missouri State Employees’ Flexible Medical Benefits Plan (Appendix C, hereinafter called the MSEFMBP), shall be applicable to each employee of the State of Missouri who elects to participate in the MSECP beginning with Plan Year 2006.
1.01 “Account” means the account(s) maintained under the MSECP by the Plan Administrator to which allocations of employer contributions are made for each participant as required by the MSECP and from which payments, as permitted by the MSECP, shall be paid.
1.02 “Employee” means any person employed by the employer.
1.03 “Employer” means the State of Missouri including any agency, or department of the State of Missouri other than the University of Missouri and Southeast Missouri State University.
1.04 “Office of Administration” means the Office of Administration of the State of Missouri.
1.05 “Participant” means any employee who has elected to and is participating in the MSECP.
1.06 “Plan Administrator” means the Office of Administration or its duly appointed designee to administer the MSECP.
1.07 “Plan Year” means the calendar year.
1.08 “Spouse or Dependent” means the spouse or dependent of a participant within the meaning of Section 125 and 152 of the Internal Revenue Code of 1986.
1.09 “FMLA” means the Family and Medical Leave Act of 1993, as amended.
STATEMENT OF PURPOSE
2.01 This Plan is intended to qualify as a “cafeteria plan” under Section 125 of the Internal Revenue Code of 1986, as amended, and is to be interpreted in a manner consistent with the requirements of Section 125. The purpose of the MSECP is to provide to participants the tax savings opportunities permissible under Section 125 of the Internal Revenue Code.
2.02 The MSECP will be nondiscriminatory, as such term is used in Section 125 of the Internal Revenue Code, and the employer will take such action as may be necessary to maintain the MSECP as nondiscriminatory under said code section.
ARTICLE THREE
ELIGIBILITY AND PARTICIPATION
3.01 The MSECP does not apply to any individual who terminated employment with the employer prior to the effective date of this amended and restated MSECP (January 1, 2006) unless such individual becomes reemployed by the employer on or after such effective date.
3.02 Any employee who is on the payroll of the employer as of the effective date is eligible to become a participant at the beginning of each Plan Year. Any eligible employee, except any employee subject to the provisions of the MSECP, section 3.03, who chooses not to become a participant at the beginning of each Plan Year will not again become eligible for participation in the MSECP until the beginning of the next Plan Year, except as provided under the MSECP, section 3.09.
3.03 Any person who becomes an employee after the effective date shall be eligible for enrollment in the MSECP for one hundred twenty (120) days from the date of employment. Such employee shall become a participant on the first day of the first full month coincident with or next following the Plan Administrator’s receipt of the employee’s enrollment application.
3.04 Subject to the provisions of the MSECP, section 3.05, an eligible employee shall become a participant for any Plan Year by specifying on the appropriate election form or in an alternate prescribed manner, agreement to and authorization for the reduction of the participant’s compensation by a permissible amount for credit to the participant’s account as maintained by the Plan Administrator. For purposes of the first APPENDIX A
ARTICLE ONE DEFINITIONS
ARTICLE TWO sentence of this paragraph, the term “permissible amount” (unless and until subsequently changed by appropriate action of the Office of Administration and notice of such change is provided to all participants) means an amount(s) determined by the participant which is (are):
In the case of the insurance benefits or products described in the MSECP, sections 4.01(a), 4.01(d), 4.01(e), and 4.01(g) the permissible amount elected by the employee must be consistent with the actual rate in effect at the start of the coverage period or it will automatically be changed to reflect the actual rate in effect at the start of the coverage period.
3.05 Except as otherwise provided in the MSECP, section 3.03, the authorization required by the provision of the MSECP section 3.04 must be submitted to the Plan Administrator by a date established by the Plan Administrator which shall be prior to the first day of the applicable Plan Year. Any employee who becomes a participant pursuant to the MSECP, section 3.03 shall be allowed to submit the required authorization with the Plan Administrator no later than one hundred twenty (120) days from the date of employment.
3.06 Any employee who fails to make an election when first eligible under section 3.04 or 3.05 shall be deemed to have elected to not receive any benefits described in sections 4.01(a), 4.01(b), 4.01(c), 4.01(d), 4.01(e), and 4.01(g) and to receive his or her entire compensation in cash.
3.07 Any employee duly enrolled and participating in one or more of the insurance plans described in the MSECP, sections 4.01(a), 4.01(d), 4.01(e), or 4.01(g) shall be considered to have re-enrolled and to have submitted the required authorization to continue participation in the same plan(s) for the subsequent Plan Year at an amount equal to the total expected annual cost or premium based on the rate in effect as of January 1 of that subsequent Plan Year. A participant who does not wish to continue an insurance plan under the Cafeteria Plan for a subsequent Plan Year must so specify on the appropriate election form or in an alternate prescribed manner prior to the start of the subsequent Plan Year.
3.08 Any employee who elects pursuant to an authorization under section 3.05 of this Plan an amount under the Flexible Medical Benefits described in the MSECP, section 4.01(b) or the Dependent Care Assistance benefit described in the MSECP, section 4.01(c) for any Plan Year shall be deemed to have also made an election to receive benefits under sections 4.01(a), 4.01(d), 4.01(e), and 4.01(g) to the extent the participant’s share of premiums (if any) for any benefits under sections 4.01(a), 4.01(d), 4.01(e), and 4.01(g). However, a participant who would otherwise be deemed to have made an election for benefits described in sections 4.01(a), 4.01(d), 4.01(e), and 4.01(g) due to this paragraph may make an election to not receive benefits under section 4.01(a), 4.01(d), 4.01(e), or 4.01(g) by so indicating on the Enrollment Form or in the alternate prescribed manner.
3.09 Permitted Election Changes.
(b) through (h) of this section.
(c) Changes in status.
stances—
2. Change in status events. The following events are changes in status for purposes of this paragraph (c)—
aration, or annulment;
including birth, adoption, placement for adoption (as defined in regulations under Internal Revenue Code Section 9801), or death of a dependent, or in the case of Dependent Care, a change in the number of qualifying individuals as defined in the Internal Revenue Code Section 21(b)(1);
sidered a change in status. A termination, commencement of employment, a strike or lockout, a commencement of or return from an unpaid leave of absence of more than thirty (30) days, change in worksite, or any other employment status change that affects eligibility under this plan or employee benefit plan of the employer of the spouse or dependent;
to satisfy or cease to satisfy the requirements for coverage due to attainment of age, student status, or any similar circumstances as provided in the accident or health plan under which the employee receives coverage; and
3. Consistency rule—
portion of the period (referred to as an “election change”) is consistent with a change in status if, and only if—
Cafeteria Plan or a plan of the spouse’s or dependent’s employer; and
or a dependent ceasing to satisfy the eligibility requirements for coverage, an employee’s election under the cafeteria plan to cancel accident or health insurance coverage for any individual other than the spouse involved in the divorce, annulment or legal separation, the deceased spouse or dependent, or the dependent that ceased to satisfy the eligibility requirements for coverage, respectively, fails to correspond with that change in status. Thus, if a dependent dies or ceases to satisfy the eligibility requirements for coverage, the employee’s election to cancel accident or health coverage for any other dependent, for the employee, or for the employee’s spouse fails to correspond with that change in status. In addition, if an employee, spouse, or dependent gains eligibility for coverage under a plan provided by the employer of the spouse or dependent as a result of a change in marital status or a change in employment status, the employee may cease or decrease coverage for that individual only if coverage for that individual becomes applicable or is increased under that employer’s plan.
individual becomes eligible (or ineligible) to participate in the plan. An individual is considered to gain or lose eligibility for coverage if the individual becomes eligible (or ineligible) for a particular package option under a plan (e.g., a change in status results in an individual becoming eligible for a managed care option or an indemnity option). If, as a result of a change in status, the individual gains eligibility for elective coverage under a plan of the spouse’s or dependent’s employer, the consistency rule of this paragraph (c)(3)(i) is satisfied only if the individual elects the coverage under the spouse’s or dependent’s employer.
ble for continuation coverage under any of the employer’s health plans described in sections 4.01(a), 4.01(d), 4.01(e), or 4.01(g) as required under COBRA or any similar state law, the employee may elect to increase payments under the Cafeteria Plan in order to pay for the continuation coverage.
Article 4.01(b). A participant may reduce an election for a benefit described under 4.01(b) due to a change in status if and only if the employee’s legal martial status changes due to death, divorce, annulment, or legal separation, or there is a reduction in the number of dependents of the employee (as defined in section 152 of the Internal Revenue Code) due to death.
(d) Judgment, decree, or order. This paragraph (d) applies to a judgment, decree, or order (“order”) resulting from a divorce, legal separation, annulment, or change in legal custody (including a qualified medical child support order defined in section 609 of the Employee Retirement Income Security Act of 1974) that requires accident or health coverage for an employee’s child. Notwithstanding the provisions of paragraph (c) of this section, an employee may—
child if the order requires coverage under the employee’s plan; or
child if the order requires the former spouse to provide coverage.
(f) Coverage or cost changes. Changes allowed under this section are not applicable to Flexible Medical Benefits as described in section 4.01(b). Therefore, no changes to an election for Flexible Medical Benefits is allowed due to events described in this section (f).
changed to reflect a change in the cost of coverage. Alternatively, if the premium amount significantly increases a participant may revoke an election and, in lieu thereof, to receive on a prospective basis, coverage under another health plan with similar coverage.
revoke their election under the plan and may make a new election on a prospective basis for coverage under another package option providing similar coverage. Coverage under an accident or health plan is significantly curtailed only if there is an overall reduction in coverage provided to participants under the plan so as to constitute reduced coverage to participants generally. For example, the loss of a participant’s primary care physician would not be a significant curtailment because it does not affect participants in general. Addition (or elimination) of package option providing similar coverage. If during a period of coverage the plan adds a new plan package option or other coverage option (or eliminates an existing plan package option or other coverage option) affected employees may elect the newlyadded option (or elect another option if an option has been eliminated) prospectively and make corresponding election changes with respect to other plan package options providing similar coverage.
plan described under sections 4.01(a), 4.01(d), 4.01(e), or 4.01(g) that is on account of and corresponds with an election made under the plan of the spouse’s, former spouse’s or dependent’s employer if the period of coverage under the cafeteria plan or qualified plan of the spouse’s, former spouse’s, or dependent’s employer only allows elections for periods of coverage different than the Plan Year for the MSECP.
3.10 If participation terminates due to a separation of service and the individual returns to eligible employment within thirty (30) days in the same Plan Year, then the participant’s election will be reinstated as it was immediately prior to the separation of service. If participation terminates due to a separation of service and the individual returns to eligible employment after thirty (30) days in the same Plan Year, then the participant may make a new election for the remainder of the Plan Year. If salary reduction contributions were not made during the separation of service, the participant will not be able to be reimbursed for expenses incurred under benefits described under sections 4.01(b) and 4.01(c) during the separation.
3.11 A claim that is determined to be fraudulent by the plan administrator shall be denied. The administrator shall refer any fraud to the Office of Administration which will forward the matter to the employee’s department and appropriate law enforcement for further action. The employee making a fraudulent claim shall be barred from future participation in the plan.
ARTICLE FOUR
AVAILABLE SELECTION OF PLAN CATEGORIES
4.01 In general, employees may choose to participate in any one or more of the following plan categories offered under the MSECP:
(g) Other Products—This category provides for the direct payment to the insurance provider of the participant’s share of the cost or premium for coverage under any plan or program which provides any other product eligible under Section 125 of the United States Code, to or on behalf of any employee or spouse or dependent, which plan or program is available to the employee by reason of status as an employee.
ARTICLE FIVE
GENERAL PROVISIONS REGARDING PLANS
5.01 No expenditure of any nature shall qualify for payment or reimbursement under the MSECP unless the expense is for the participant, the participant’s spouse, or the participant’s dependent. Such expenses must be incurred during the participant’s period of coverage and must be related to the particular plan election made by the participant at the time of enrollment for the period of coverage. For purposes of the MSECP, a period of coverage is any Plan Year (including an initial short Plan Year) or, in the case of participants subject to the MSECP, section 3.03, a period of coverage extends from the effective date of enrollment through the end of the Plan Year. In the case of medical expenses, an expense will be considered as having been incurred at the time the medical care related to the expense is provided and not at the time the expense is charged, billed or paid. Similarly, in the case of dependent care expenses, an expense will be considered as having been incurred at the time the dependent care related to the expense is provided.
5.02 Within forty-five (45) days following the end of each Plan Year, the Plan Administrator shall provide to each person who was a participant in the MSEFMBP or the MSEDCAP at any time during the Plan Year an accounting statement reflecting contributions to and distributions from each account established for the participant during the Plan Year, including such other information as may be required by regulations promulgated by the Secretary of the Treasury or his/her delegate.
ARTICLE SIX
CONTRIBUTIONS TO PARTICIPANT ACCOUNTS
6.01 Except as provided in the MSEFMBP, section 6.03 or Article VII, contributions to the account of each participant shall be made only by the employer and shall be made as follows: On the participant’s regular pay date during each Plan Year, the employer shall cause to be contributed for credit to the account of said participant an amount equal to the sum of the permissible amounts elected by the participant for all plans selected for the Plan Year divided by the number of the participant’s regular pay dates in the Plan Year subsequent to the participant’s effective date of participation.
6.02 Any funds remaining to the credit of a participant’s account as of the close of business on December 31 of a Plan Year shall be forfeited and revert to the employer; provided, however, that all such funds shall be held for a period of not less than ninety (90) days following the end of the Plan Year and be applied to the payment or reimbursement of covered expenses that the participant incurred during the Plan Year that the funds were credited and to the extent that claims for payment or reimbursement, accompanied by appropriate evidence of the related expenditures or obligations, are submitted to the Plan Administrator within the required period following the end of the Plan Year.
ARTICLE SEVEN ADMINISTRATION
7.01 Neither the employer nor the Plan Administrator makes any assurance to any participant that participation in the MSECP (or the related MSEDCAP or MSEFMBP) is appropriate for any participant nor guarantees any loss which may result because of any participant’s participation in the MSECP.
7.02 The Plan Administrator shall make all determinations required respecting administration of the MSECP, including determinations as to the right of any person to a plan under the MSECP. Such determinations are final as approved by the Plan Administrator.
7.03 Any decision by the Plan Administrator regarding a denial of a claim for benefits or a change of election by a participant shall be stated in writing by the Plan Administrator and be delivered to the participant within thirty (30) days of the receipt by the Plan Administrator of the claim or change request; such notice shall set forth the specific reason for any denial. Any participant may file a written request with the Plan Administrator for a review of the denied claim for benefits or change of election within sixty (60) days of the notice of the denial. The Plan Administrator will notify the participant of its decision in writing within sixty (60) days of the request for review.
7.04 The Plan Administrator shall exercise a reasonable level of authority and responsibility in order to comply with the terms of the MSECP relating to the records of participants and amounts payable under the MSECP. 7.05 The Plan Administrator shall construe and interpret the MSECP, decide all questions of eligibility and determine the amount, manner and time of payment of any benefits hereunder.
7.06 Premium amounts returned by a medical or insurance provider or any benefit amount erroneously withheld and returned to the State by the Plan Administrator shall be deposited into the MSECP account. Allowable refunds, less required federal, state and Social Security tax withholdings, shall be issued by check payable to the participant from the MSECP account.
7.07 Vendors of products included in 4.01(g) must comply with 1 CSR 10-4.010 and also agree to a fee for the cost of administration, set by the Commissioner of Administration.
ARTICLE EIGHT MISCELLANEOUS
8.01 No participant shall have any right to or interest in any assets of the MSECP upon termination or otherwise except as provided under the MSECP, and then only to the extent of the benefits payable under the MSECP to such participant. All payments of benefits provided under the MSECP shall be made solely out of the assets of the employer.
8.02 Benefits payable under the MSECP shall not be subject to, in any manner, voluntary anticipation, alienation, sale, transfer, assignment, pledge, encumbrance or charge of any kind.
8.03 Products included under 4.01(g) are not endorsed or provided by the State of Missouri. Solicitation by a vendor of signed employee applications or memberships may not be performed in State facilities at any time.
AMENDMENTS AND TERMINATION
9.01 The employer reserves the right to make amendments to the MSECP at any time. Any amendment to the MSECP may be made with retroactive effect if determined to be necessary or desirable to comply with any applicable law or applicable regulation.
9.02 The employer may terminate the MSECP at any time.
9.03 Upon the expiration or termination of a Plan Year, the accounts of all participants affected thereby shall continue to be held by the Plan Administrator for distribution in accordance with the purposes and relevant provisions of the MSECP. If not so distributed within one hundred twenty (120) days following the last day of the expired or terminated Plan Year, balances shall thereupon be forfeited and revert to the employer.
MISSOURI STATE EMPLOYEES’ DEPENDENT CARE ASSISTANCE PLAN
The State of Missouri hereby establishes for the benefit of its employees a Dependent Care Assistance Plan (hereinafter called the MSED-
CAP) intended to conform to the requirements of paragraphs (2) through (8) of subsection (d) of Section 129 of the Internal Revenue Code of 1986, and in association with the Missouri State Employees’ Cafeteria Plan, (Appendix A; hereinafter called the MSECP), established concurrently herewith.
1.01 “Dependent Care Assistance” means the direct payment to the participant or reimbursement to the participant for the payment of those services which are considered employment related expenses under Section 21(b)(2) of the Internal Revenue Code (relating to expenses for household and dependent care services necessary for gainful employment).
1.02 “Incurred” means when the participant is provided with the dependent care service that gives rise to the expense, and not when the participant is formally billed, charged for, or pays for the dependent care.
1.03 All terms defined in the related MSECP document, wherever used in this MSEDCAP document, shall have the same meaning as required by the definition set forth in said MSECP document. 1 CSR 10-15
ARTICLE NINE
APPENDIX B
ARTICLE ONE DEFINITIONS STATEMENT OF PURPOSE
2.01 The purpose of this MSEDCAP is to make possible the inclusion of Dependent Care Assistance in the group of benefits which may be selected by participants of the related MSECP and to satisfy the requirement of a separate written plan for a dependent care assistance program as set forth in Section 129(d)(1) of the Internal Revenue Code.
ARTICLE THREE
3.01 Any person who is eligible to participate in the related MSECP is eligible to select Dependent Care Assistance as an optional benefit under the MSECP subject, however, to all terms, provisions and conditions set forth herein. The establishment of this MSEDCAP in the form of a separate document is not intended, nor shall it be so interpreted or construed, as expanding or enlarging the rights or privileges of any participant for payment or reimbursement above the amount set forth in the related MSECP.
LIMITATIONS AND RESTRICTIONS ON PAYMENTS FROM THE PLAN
4.01 No direct payment to a participant or reimbursement to a participant for Dependent Care Assistance may be made from the MSEDCAP unless the total assistance amount, including all other amounts paid to the participant for Dependent Care Assistance during the same Plan Year, does not exceed the lesser of: (a) five thousand dollars ($5,000) (twenty-five hundred dollars ($2,500) in the case of a married individual filing a separate return), or (b) the wages, salaries and other employee compensation of the participant if unmarried or if the participant is married does not exceed the lesser of such employee compensation of the participant or that of the participant’s spouse. For purposes of this paragraph, employee compensation shall not include the total of the permissible amounts selected under the related MSECP. For each month during which a spouse is a full-time student or incapable of independent self-care, said spouse shall be deemed to be gainfully employed and to have employee compensation of two hundred fifty dollars ($250) if there is only one (1) child or dependent and five hundred dollars ($500) if there are two (2) or more children or dependents. A spouse is a student only if during each of five (5) calendar months during the Plan year said spouse is a full-time student at an education organization described in Internal Revenue Code Section 170(b)(1)(A)(ii).
4.02 No payment shall be made from the MSEDCAP, directly or indirectly, for an obligation incurred by a participant during a Plan Year for services provided to the participant by a person who, under Internal Revenue Code Section 151(c), is allowable to the participant or the participant’s spouse as a deduction for a personal exemption for the Plan Year, or who is a son, stepson, daughter or stepdaughter of the participant and is under age nineteen (19) at the close of the relevant Plan Year.
4.03 No direct payment to a participant or reimbursement to a participant for Dependent Care Assistance may be made from the MSEDCAP in excess of the available funds in the individual participant’s account. No reimbursements for any Plan Year will be made prior to February 1 of that Plan Year.
4.04 Claims for payment or reimbursement must be accompanied by invoices or such other reasonable evidence of expenditure as may be satisfactory to the Plan Administrator. Such evidence must include a written statement from an independent third party stating the date that the expense was incurred and the amount of such expense along with a signed statement from the participant that the expense has not been reimbursed and will not be reimbursed from any other source.
MISCELLANEOUS
5.01 Reasonable notification of the availability and terms of the MSEDCAP and the related MSECP shall be provided by the employer to all employees.
5.02 On or before each January 31, the employer shall furnish to each participant under the MSEDCAP a statement (form W-2) showing the total amount redirected under the Plan for payment of dependent care expenses incurred by the participant during the previous calendar year.
AMENDMENT AND TERMINATION
6.01 The employer reserves to itself the right to amend this MSEDCAP in any manner which it deems to be necessary or desirable and shall amend the MSEDCAP in any respect necessary to conform the same to the provisions of the Internal Revenue Code of 1986 or relevant regulations promulgated thereunder, and further reserves the right to terminate the MSEDCAP by appropriate action. ARTICLE TWO
ELIGIBILITY
ARTICLE FOUR
ARTICLE FIVE
ARTICLE SIX MISSOURI STATE EMPLOYEES’ FLEXIBLE MEDICAL BENEFITS PLAN
The State of Missouri hereby establishes for the benefit of its employees a Flexible Medical Benefits Plan (hereinafter called the
MSEFMBP) intended to conform to the requirements of Section 105(b) of the Internal Revenue Code of 1986 and in association with the Missouri State Employees’ Cafeteria Plan (Appendix A, hereinafter called the MSECP), established concurrently herewith.
1.01 “Medical care expense” means expenses incurred by a participant, spouse or dependent for medical care to the extent that the participant or other person incurring the expense is not reimbursed for the expense through any other accident or health plan, as defined in United States Code Section 213(d). Expenses for premiums or contributions made to any other health or accident plan (whether or not maintained by the employer) and long-term care expenses are not considered Medical Care Expenses for the purposes of this Plan.
1.02 “Incurred” means when the participant is provided with the medical care that gives rise to the expense, and not when the participant is formally billed, charged for, or pays for the medical care.
1.03 All terms defined in the related MSECP document, whenever used in this MSEFMBP document, shall have the same meaning as required by the definition set forth in said MSECP document.
1.04 “Covered individual” means the participant, the participant’s spouse or a dependent of the participant as defined in the MSECP.
1.05 “Employer” means the State of Missouri including any agency, or department of the State of Missouri other than the University of Missouri and Southeast Missouri State University.
1.06 “PHI” means protected health information.
1.07 “Protected health information” means information that is created or received by MSEFMBP and relates to the past, present, or future physical or mental health or condition of a covered individual; the provision of health care to a covered individual; or the past, present, or future payment for the provision of health care to a covered individual; and that identifies the covered individual or for which there is a reasonable basis to believe the information can be used to identify the covered individual. Protected health information includes information of persons living or deceased.
STATEMENT OF PURPOSE
2.01 The purpose of this MSEFMBP is to make possible the inclusion of medical expenses in the group of benefits which may be selected by participants of the related MSECP and to satisfy the requirement of a written plan with respect to a medical expenses plan as set forth in the Internal Revenue Code. ARTICLE THREE
3.01 Any person who is eligible to participate in the related MSECP is eligible to select Flexible Medical Benefits as an optional benefit under the MSECP subject, however, to all terms, provisions and conditions set forth herein. The establishment of this MSEFMBP in the form of a separate document is not intended, nor shall it be so interpreted or construed, as expanding or enlarging the rights or privileges of any participant for payment or reimbursement above the amount set forth in the related MSECP.
3.02 Participants who elect to participate in this MSEFMBP shall elect to participate for the full Plan Year. Participants may arrange to have contributions made to the Plan as specified in the MSECP, section 6.01, so long as the participant remains an employee of the employer. Participation and coverage shall cease upon separation of service as of the last day of the month in which the last contribution was received.
3.03 No participant in this MSEFMBP may modify or revoke an election with respect to the Plan Year, except under the conditions specified in MSECP, section 3.09. In no case may a decrease in the amount of election result in a return of contributions to the participant.
LIMITATIONS AND RESTRICTIONS ON PAYMENTS FROM THE PLAN
4.01 Medical care expenses as defined herein will be eligible for payment from the MSEFMBP to the extent of the permissible amount selected by the participant pursuant to the MSECP, sections 3.04 and 4.01(b). Claims paid by any other accident or health plan, whether or not maintained by the employer, are not reimbursable under this MSEFMBP.
4.02 Claims for reimbursement of medical care expenses must be submitted to the Plan Administrator and must be accompanied by invoices or such other reasonable evidence of the expenditure as may be satisfactory to the Plan Administrator. Such evidence must include a written 1 CSR 10-15
APPENDIX C
ARTICLE ONE DEFINITIONS
ARTICLE TWO
ELIGIBILITY
ARTICLE FOUR statement from an independent third party stating the date the medical expense was incurred and the amount of such expense along with a signed statement from the participant that the expense has not been reimbursed and will not be reimbursed from any other source. In no event shall it be the responsibility of the Plan Administrator or the Office of Administration to make inquiry concerning the accuracy of any such statement or certification. No reimbursements for any Plan Year will be made prior to February 1 of that Plan Year.
4.03 No payment of medical care expenses shall be made from the MSEFMBP to any participant which is in excess of the amount designated by the participant as the permissible amount defined in the MSECP, section 3.04.
4.04 No payment shall be made for any medical care expense incurred after a participant has ceased being a participant in this MSEFMBP.
4.05 Payments to participants shall be suspended whenever the designated contribution amount is not received by the time the next required payment is due. Payments will resume when the required contribution amounts are paid in full.
ARTICLE FIVE MISCELLANEOUS
5.01 Reasonable notification of the availability and terms of this MSEFMBP and the related MSECP shall be provided by the employer to all employees.
5.02 Within forty-five (45) days following the end of each Plan Year, the Plan Administrator shall furnish to each participant under this MSEFMBP a written statement showing the amounts paid for medical expenses claimed by the participant relating to the previous calendar year.
ARTICLE SIX
CONTINUATION COVERAGE
6.01 In accordance with Section 42 United States Code 300bb, and notwithstanding any other provision in the MSEFMBP, a participant or his/her spouse or dependent may be eligible to elect to continue the coverage under the MSEFMBP though the participant’s election to receive benefits expired or was terminated, under the following circumstances:
6.02 When the MSEFMBP is notified that one of the events described in section 6.01 has happened, it will in turn notify the eligible person(s) of the right to choose continuation coverage. The election period for continuation coverage begins when coverage would otherwise terminate under the MSEFMBP and ends sixty (60) days after the latter of the date when coverage would otherwise terminate, or the date notice of the right to continue coverage is provided by the Plan Administrator. It is the responsibility of the employee-participant or a responsible family member to inform the Plan Administrator of the occurrence of the event according continuation coverage and the election to apply for continuation coverage based upon the events described in section 6.01(c) and 6.01(d) above. It is the responsibility of the employer to inform the Plan Administrator of the occurrence of the event according continuation coverage and the election to apply for continuation coverage based upon the events described in section 6.01(a) and 6.01(b) above.
6.03 A premium may be charged to the participant, spouse or dependent, as the case may be, for any period of continuation coverage equal to not more than one hundred two percent (102%) of the cost of providing coverage for the period to similarly situated participants, spouses or dependents. Any additional premium amount in excess of one hundred percent (100%) of the cost of providing coverage for the period to similarly situated participants, spouses or dependents, shall not be credited to the participant’s account and shall be treated as an additional administrative charge. Continuation coverage will not extend beyond the end of the current plan year. However, coverage may terminate earlier if:
6.04 Payments for expenses incurred during any period of continuation shall not be made until the contributions for that period are received by the MSECP.
6.05 Continuation coverage shall be provided in accordance with the requirements of Section 42 U.S.C. 300bb, all of which requirements are incorporated herein by reference. ARTICLE SEVEN FAMILY AND MEDICAL LEAVE
7.01 An employee is entitled to continue coverage under the MSEFMBP during FMLA leave or during a period of duty in the Uniformed Services lasting more than thirty-one (31) days. An employee making premium payments who chooses to continue coverage while on FMLA leave is responsible for the share of premiums that the employee was paying while working.
7.02 An employee who continues coverage while on paid or unpaid FMLA leave may choose from one or both of the following payment options. These options are referred to in this section as pre-pay and pay-as-you-go. The catch-up option is only available while the employee is on an unpaid FMLA leave.
(a) Pre-pay.
leave period.
(b) Pay-as-you-go.
the employee were not on leave or under any other payment schedule permitted by the Labor Regulations at 29 CFR 825.210(c) (i.e., on the same schedule as payments are made under the Consolidated Omnibus Reconciliation Act of 1985, Public Law 99-272; under the employer’s existing rules for payment by employees on leave without pay; or under any other system voluntarily agreed to between the employer and the employee that is not inconsistent with this section or with 29 CFR 825.210(c)).
taxable compensation that is due the employee during the leave period, and provided that all cafeteria plan requirements are satisfied.
leave.
(c) Catch-up.
state during the FMLA leave. The state and the employee must agree in advance of the coverage period that: the employee elects to continue coverage while on unpaid FMLA leave; the state will assume responsibility for advancing payment of the premiums on the employee’s behalf during the FMLA leave; and these advance amounts must be paid by the employee when the employee returns from FMLA leave.
leave from any available taxable compensation. These contributions will not be included in the employee’s gross income, provided that all Cafeteria Plan requirements are satisfied.
(3) Contributions under the catch-up option may also be made on an after-tax basis.
ARTICLE EIGHT
AMENDMENT AND TERMINATION
8.01 The employer reserves to itself the right to amend this MSEFMBP in any manner which it deems to be necessary or desirable and shall amend the MSEFMBP in any respect necessary to conform to the provisions of the Internal Revenue Code of 1986, or relevant regulations promulgated thereunder, and further reserves the right to terminate the MSEFMBP by appropriate action.
ARTICLE NINE PRIVACY POLICY
9.01 The MSEFMBP will use protected health information (PHI) to the extent of and in accordance with the uses and disclosures permitted by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Specifically, the Plan will use and disclose PHI for purposes related to health care treatment, payment for health care, and health care operations.
9.02 Meaning of Payment. Payment has the meaning specified in the Code of Federal Regulations §164.501, specifically:
(1) The activities undertaken by:
plan; or
(2) The activities in paragraph (1) of this definition relate to the individual to whom health care is provided and include, but are not limited to:
dication or subrogation of health benefit claims;
ance and excess of loss insurance), and related health care data processing;
cation of charges;
vices; and
or reimbursement:
9.03 Meaning of Health Care Operations. Health care operations has the meaning as specified in the Code of Federal Regulations §164.501, specifically, health care operations means any of the following activities of the covered entity to the extent that the activities are related to covered functions:
(6) Business management and general administrative activities of the entity, including, but not limited to:
tected health information is not disclosed to such policy holder, plan sponsor, or customer;
lowing such activity will become a covered entity and due diligence related to such activity; and
fundraising for the benefit of the covered entity.
9.04 As required by law and authorization. The MSEFMBP will use and disclose PHI as required by law and as permitted by authorization of the participant or beneficiary. With an authorization, the MSEFMBP will disclose PHI to the Employer’s other medical, disability and workers’ compensation plans for purposes related to administration of those plans.
9.05 Disclosures to the Employer. The MSEFMBP will disclose PHI to the Employer as sponsor of the MSEFMBP provided that the Employer agrees to:
9.06 Employees with access to PHI. In accordance with HIPAA, only the following employees of the Employer will be given access to PHI solely for the purpose of performing Employer Plan administrations functions:
9.07 HIPAA Compliance. It is intended that this MSEFMBP meet all applicable requirements of the Health Insurance Portability and Accountability Act (HIPAA) and of all regulations issued thereunder. This MSEFMBP shall be construed, operated and administered accordingly, and in the event of any conflict between any part, clause or provision of this MSEFMBP and HIPAA, the provisions of HIPAA shall be deemed controlling, and any conflicting part, clause or provision of this MSEFMBP shall be deemed superseded to the extent of the conflict.
AUTHORITY: section 33.103, RSMo Supp. 2004.* Original rule filed March 15, 1988, effective June 1, 1988. Emergency amendment filed Dec. 13, 1989, effective Dec. 23, 1989, expired April 21, 1989. Amended: Filed Dec. 13, 1989, effective Feb. 25, 1990. Amended: Filed May 15, 1990, effective Sept. 28, 1990. Emergency amendment filed Dec. 4, 1990, effective Jan. 1, 1991, expired April 29, 1991. Amended: Filed Dec. 4, 1990, effective April 29, 1991. Emergency amendment filed Oct. 2, 1991, effective Jan. 1, 1992, expired April 29, 1992. Amended: Filed Oct. 2, 1991, effective Feb. 6, 1992. Emergency amendment filed Aug. 25, 1992, effective Jan. 1, 1993, expired April 30, 1993. Amended: Filed April 25, 1992, effective April 8, 1993. Amended: Filed Aug. 1, 1997, effective Jan. 1, 1998. Emergency amendment filed Dec. 14, 1998, effective Jan. 1, 1999, expired June 29, 1999. Amended: Filed Dec. 14, 1998, effective June 30, 1999. Emergency amendment filed Dec. 15, 1999, effective Jan. 1, 2000, expired June 28, 2000. Amended: Filed Sept. 15, 1999, effective March 30, 2000. Emergency amendment filed Dec. 11, 2000, effective Jan. 1, 2001, expired June 29, 2001. Amended: Filed Feb. 15, 2001, effective July 30, 2001. Emergency amendment filed July 15, 2005, effective Sept. 1, 2005, expired Feb. 27, 2006. Amended: Filed July 15, 2005, effective Dec. 30, 2005. *Original authority: 33.103, RSMo 1951, amended 1969, 1975, 1977, 1987, 1989, 1990, 1993, 1997, 1998, 1999, 2004.