Subd. 1. Membership, duties.

1. (a) The Criminal and Juvenile Justice Information Policy Group consists of the commissioner of corrections, the commissioner of public safety, the state chief information officer, the commissioner of finance, four members of the judicial branch appointed by the chief justice of the Supreme Court, and the chair and first vice-chair of the Criminal and Juvenile Justice Information Task Force. The policy group may appoint additional, nonvoting members as necessary from time to time.

2. (b) The commissioner of public safety is designated as the chair of the policy group. The commissioner and the policy group have overall responsibility for the successful completion of statewide criminal justice information system integration (CriMNet). The policy group may hire an executive director to manage the CriMNet projects and to be responsible for the day-to-day operations of CriMNet. The executive director shall serve at the pleasure of the policy group in unclassified service. The policy group must ensure that generally accepted project management techniques are utilized for each CriMNet project, including:

   1. (1) clear sponsorship;
   2. (2) scope management;
   3. (3) project planning, control, and execution;
   4. (4) continuous risk assessment and mitigation;
   5. (5) cost management;
   6. (6) quality management reviews;
   7. (7) communications management;
   8. (8) proven methodology; and
   9. (9) education and training.

3. (c) Products and services for CriMNet project management, system design, implementation, and application hosting must be acquired using an appropriate procurement process, which includes:

   1. (1) a determination of required products and services;
   2. (2) a request for proposal development and identification of potential sources;
   3. (3) competitive bid solicitation, evaluation, and selection; and
   4. (4) contract administration and close-out.

4. (d) The policy group shall study and make recommendations to the governor, the Supreme Court, and the legislature on:

   1. (1) a framework for integrated criminal justice information systems, including the development and maintenance of a community data model for state, county, and local criminal justice information;
   2. (2) the responsibilities of each entity within the criminal and juvenile justice systems concerning the collection, maintenance, dissemination, and sharing of criminal justice information with one another;
   3. (3) actions necessary to ensure that information maintained in the criminal justice information systems is accurate and up-to-date;
   4. (4) the development of an information system containing criminal justice information on gross misdemeanor-level and felony-level juvenile offenders that is part of the integrated criminal justice information system framework;
   5. (5) the development of an information system containing criminal justice information on misdemeanor arrests, prosecutions, and convictions that is part of the integrated criminal justice information system framework;
   6. (6) comprehensive training programs and requirements for all individuals in criminal justice agencies to ensure the quality and accuracy of information in those systems;
   7. (7) continuing education requirements for individuals in criminal justice agencies who are responsible for the collection, maintenance, dissemination, and sharing of criminal justice data;
   8. (8) a periodic audit process to ensure the quality and accuracy of information contained in the criminal justice information systems;
   9. (9) the equipment, training, and funding needs of the state and local agencies that participate in the criminal justice information systems;
   10. (10) the impact of integrated criminal justice information systems on individual privacy rights;
   11. (11) the impact of proposed legislation on the criminal justice system, including any fiscal impact, need for training, changes in information systems, and changes in processes;
   12. (12) the collection of data on race and ethnicity in criminal justice information systems;
   13. (13) the development of a tracking system for domestic abuse orders for protection;
   14. (14) processes for expungement, correction of inaccurate records, destruction of records, and other matters relating to the privacy interests of individuals; and
   15. (15) the development of a database for extended jurisdiction juvenile records and whether the records should be public or private and how long they should be retained.

Subd. 2. Task force.

The policy group shall appoint a task force to assist them in their duties. The task force shall monitor, review, and report to the policy group on CriMNet-related projects and provide oversight to ongoing operations as directed by the policy group. The task force shall consist of the following members:

1. (1) two sheriffs recommended by the Minnesota Sheriffs Association;
2. (2) two police chiefs recommended by the Minnesota Chiefs of Police Association;
3. (3) two county attorneys recommended by the Minnesota County Attorneys Association;
4. (4) two city attorneys recommended by the Minnesota League of Cities;
5. (5) two public defenders appointed by the Board of Public Defense;
6. (6) two district judges appointed by the Conference of Chief Judges, one of whom is currently assigned to the juvenile court;
7. (7) two community corrections administrators recommended by the Minnesota Association of Counties, one of whom represents a community corrections act county;
8. (8) two probation officers;
9. (9) four public members, one of whom has been a victim of crime, and two who are representatives of the private business community who have expertise in integrated information systems;
10. (10) two court administrators;
11. (11) one member of the house of representatives appointed by the speaker of the house;
12. (12) one member of the senate appointed by the majority leader;
13. (13) the attorney general or a designee;
14. (14) two individuals recommended by the Minnesota League of Cities, one of whom works or resides in greater Minnesota and one of whom works or resides in the seven-county metropolitan area;
15. (15) two individuals recommended by the Minnesota Association of Counties, one of whom works or resides in greater Minnesota and one of whom works or resides in the seven-county metropolitan area;
16. (16) the director of the Sentencing Guidelines Commission;
17. (17) one member appointed by the commissioner of public safety;
18. (18) one member appointed by the commissioner of corrections;
19. (19) one member appointed by the commissioner of administration; and

20. (20) one member appointed by the chief justice of the Supreme Court.

    In making these appointments, the appointing authority shall select members with expertise in integrated data systems or best practices.

    The commissioner of public safety may appoint additional, nonvoting members to the task force as necessary from time to time.

Subd. 3.

Repealed, 2005 c 136 art 11 s 18

Subd. 3a. Report.

The policy group, with the assistance of the task force, shall file an annual report with the governor, Supreme Court, and chairs and ranking minority members of the senate and house committees and divisions with jurisdiction over criminal justice funding and policy by January 15 of each year. The report must provide the following:

1. (1) status and review of current integration efforts and projects;
2. (2) recommendations concerning any legislative changes or appropriations that are needed to ensure that the criminal justice information systems operate accurately and efficiently; and
3. (3) summary of the activities of the policy group and task force.

Subd. 4.

Repealed, 2005 c 136 art 11 s 18

Subd. 5. Review of funding and grant requests.

1. (a) The Criminal and Juvenile Justice Information Policy Group shall review the funding requests for criminal justice information systems from state, county, and municipal government agencies. The policy group shall review the requests for compatibility to statewide criminal justice information system standards. The review shall be forwarded to the chairs and ranking minority members of the house and senate committees and divisions with jurisdiction over criminal justice funding and policy.
2. (b) The CriMNet program office, in consultation with the Criminal and Juvenile Justice Information Task Force and with the approval of the policy group, shall create the requirements for any grant request and determine the integration priorities for the grant period. The CriMNet program office shall also review the requests submitted for compatibility to statewide criminal justice information systems standards.
3. (c) The task force shall review funding requests for criminal justice information systems grants and make recommendations to the policy group. The policy group shall review the recommendations of the task force and shall make a final recommendation for criminal justice information systems grants to be made by the commissioner of public safety. Within the limits of available state appropriations and federal grants, the commissioner of public safety shall make grants for projects that have been recommended by the policy group.
4. (d) The policy group may approve grants only if the applicant provides an appropriate share of matching funds as determined by the policy group to help pay up to one-half of the costs of the grant request. The matching requirement must be constant for all counties. The policy group shall adopt policies concerning the use of in-kind resources to satisfy the match requirement and the sources from which matching funds may be obtained. Local operational or technology staffing costs may be considered as meeting this match requirement. Each grant recipient shall certify to the policy group that it has not reduced funds from local, county, federal, or other sources which, in the absence of the grant, would have been made available to the grant recipient to improve or integrate criminal justice technology.
5. (e) All grant recipients shall submit to the CriMNet program office all requested documentation including grant status, financial reports, and a final report evaluating how the grant funds improved the agency's criminal justice integration priorities. The CriMNet program office shall establish the recipient's reporting dates at the time funds are awarded.

Subd. 6.

Repealed, 2005 c 136 art 11 s 18

Subd. 7.

Repealed, 2005 c 136 art 11 s 18

Subd. 8.

Repealed, 2005 c 136 art 11 s 18

Subd. 8a.

Repealed, 2005 c 136 art 11 s 18

Subd. 9.

Repealed, 2005 c 136 art 11 s 18

* NOTE: Subdivision 2 was also amended by Laws 2005, chapter *156, article 5, section 20, to read as follows:

* "Subd. 2. Report, task force. (a) The policy group *shall file an annual report with the governor, Supreme Court, *and chairs and ranking minority members of the senate and house *committees and divisions with jurisdiction over criminal justice *funding and policy by December 1 of each year.

* (b) The report must make recommendations concerning any *legislative changes or appropriations that are needed to ensure *that the criminal justice information systems operate accurately *and efficiently. To assist them in developing their *recommendations, the policy group shall appoint a task force *consisting of its members or their designees and the following *additional members:

* (1) the director of the Office of Strategic and Long-Range *Planning;

* (2) two sheriffs recommended by the Minnesota Sheriffs *Association;

* (3) two police chiefs recommended by the Minnesota Chiefs *of Police Association;

* (4) two county attorneys recommended by the Minnesota *County Attorneys Association;

* (5) two city attorneys recommended by the Minnesota League *of Cities;

* (6) two public defenders appointed by the Board of Public *Defense;

* (7) two district judges appointed by the Conference of *Chief Judges, one of whom is currently assigned to the juvenile *court;

* (8) two community corrections administrators recommended by *the Minnesota Association of Counties, one of whom represents a *community corrections act county;

* (9) two probation officers;

* (10) four public members, one of whom has been a victim of *crime, and two who are representatives of the private business *community who have expertise in integrated information systems;

* (11) two court administrators;

* (12) one member of the house of representatives appointed *by the speaker of the house;

* (13) one member of the senate appointed by the majority *leader;

* (14) the attorney general or a designee;

* (15) the state chief information officer or a designee;

* (16) an individual recommended by the Minnesota League of *Cities; and

* (17) an individual recommended by the Minnesota Association *of Counties.

* In making these appointments, the appointing authority *shall select members with expertise in integrated data systems *or best practices.

* (c) The commissioner of public safety may appoint *additional, nonvoting members to the task force as necessary *from time to time."